Reinstatement / Billing Legal Assistant

McCalla Raymer Leibert Pierce, LLP; Miami (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

McCalla Raymer Leibert Pierce, LLP seeks a Legal Assistant specialized in Foreclosure Billing, Payoff and Reinstatement to ensure timely processing of quotes and funds. The role requires attention to detail, good communication, and the ability to manage multiple deadlines in a fast-paced environment.

Ideal candidates have payoff/reinstatement experience and familiarity with foreclosure fees, with a strong organizational mindset and proficiency in Excel and MS Office.

Qualifications

• Associate or bachelor’s degree preferred but not required.
• At least one year of work experience in a foreclosure firm.
• Knowledge of foreclosure fees, payoffs and reinstatements is a plus.
• Strong communication skills and accuracy in billing.

Responsibilities

• Process payoff and reinstatement quotes for borrowers and clients.
• Review funds and route to clients within 24 hours of receipt.
• Provide fees and costs quotes to clients.
• Create invoicing line items and attach backup documents.
• Communicate with clients and borrowers to ensure accuracy and service.
• Manage fee approvals in internal systems and client portals.

Skills

Strong written & verbal communication

Billing & invoicing workflow

Attention to detail

Time management

Multi-project prioritization

Education

Associate or Bachelor’s degree preferred

Tools

Excel

Microsoft Office

BKFS

Vendorscape

SSE Portal

TEMPO

Job description

JOB SUMMARY

The role of the Legal Assistant (Foreclosure Billing, Payoff and Reinstatement) is to ensure the timely and accurate processing of all foreclosure related billing, payoffs, reinstatements and fees and costs quotes. The ideal candidate for this position will possess payoff/reinstatement and foreclosure experience. This is a vital role in our company, and the ideal candidate will have to be well organized, possess a keen attention to detail, be a self -starter with excellent time management skills, and have excellent communication and follow up skills.

Description

JOB SUMMARY

The role of the Legal Assistant (Foreclosure Billing, Payoff and Reinstatement) is to ensure the timely and accurate processing of all foreclosure related billing, payoffs, reinstatements and fees and costs quotes. The ideal candidate for this position will possess payoff/reinstatement and foreclosure experience. This is a vital role in our company, and the ideal candidate will have to be well organized, possess a keen attention to detail, be a self -starter with excellent time management skills, and have excellent communication and follow up skills.

Duties & Responsibilities

• Handle the processing of all requests from borrowers and clients for payoff and reinstatement quotes.
• Review incoming payoff or reinstatement funds and ensure that funds are sent to the client via the required overnight process within 24 hours of receipt of funds.
• Handle client requests for fees and costs quotes.
• Review file for invoicing, create line items and attach backup documents
• Effectively communicate with clients and borrowers to ensure excellent customer service and accuracy of requests.
• Create, manage and execute on fee approvals within internal case management system and all client systems.
• Appropriately maintain and process sensitive and confidential information.
• Will perform other duties and responsibilities as needed.

Supervisory Responsibilities

This job does not require the exercise of supervisory responsibilities.

Education & Work Experience

• Associate or Bachelor's Degree preferred but not required
• At least one year of work experience in a Foreclosure Firm
• Knowledge of foreclosure fees, payoffs and reinstatements is a plus

Knowledge, Skills, & Abilities

• Must possess strong written and verbal communication skills;
• Fee Requests/Approvals with billing experience in a law firm that has a high transaction volume is preferred;
• Proficiency with excel and other Microsoft products;
• BKFS, Vendorscape, SSE Portal and TEMPO experience preferred, but not required;
• Proficiency in Judicial foreclose process;
• Ability to manage and prioritize multiple projects;
• Overall good attitude and willingness to adapt to change;
• Must possess good organizational skills;
• Identifies and resolves problems in a timely manner;
• Balances team and individual responsibilities;
• Contributes to building a positive team spirit;
• Demonstrates accuracy and thoroughness;
• Looks for ways to improve and promote quality;
• Must be very analytical and have excellent problem-solving skills

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment.

We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments.

All applicants applying for U.S. job openings must be authorized to work in the United States.

• Please note: No employment sponsorship or support will be given for this position. McCalla Raymer Leibert Pierce, LLP will not consider any employment immigration sponsorship or support. This means that McCalla Raymer Leibert Pierce, LLP will not support any CPT, OPT, or STEM OPT plans, nor sponsor in any NIV category (including TN, E-3, H-1B, O-1), or
• Visa sponsorship nor immigration support is not available. Applicants must be legally authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position

Because of the high volume of calls received, only qualified candidates will be contacted for consideration.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.