REIN Business Coordinator

Federal Reserve System; Miami (FL); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Comprehensive healthcare options

401K match

Paid vacation and holidays; flexible工作

Generously subsidized public transport

Job summary

Federal Reserve Bank of Atlanta in Miami is seeking an experienced executive support professional to manage key office operations and coordinate with senior executives. You will lead and support projects, work with the REIN team, and collaborate with business partners across the Atlanta Fed’s footprint.

The role focuses on supporting the Miami Regional Executive, outreach initiatives, event planning, CRM usage, and data-driven relationship management in a fast-paced, on-site environment in

Qualifications

• Bachelor’s degree or four years of equivalent experience preferred.
• Five to eight years of experience coordinating activities with senior executives and their assistants preferred.
• Excellent executive-level written and verbal communication skills.
• Proficiency in Microsoft Office and CRM/AI tools.

Responsibilities

• Provide administrative support for the Miami Regional Executive and Director, including travel management, expense reconciliation, calendar management and scheduling internal and external meetings and other events, meeting preparation, and other tasks as needed.
• Liaise with Miami branch operations, cash services, facilities, law enforcement, and cafeteria/catering teams by facilitating clear communication and coordination among these groups that support REIN’s needs and engage in cross-department discussions to identify process improvements, resolve issues, and strengthen collaboration.
• Coordinate and support special projects and select strategic assignments across REIN working with REIN business coordinators and analysts.
• Support the Secretary of the Miami branch Board of Directors and the Travel and Tourism Advisory Council with communications, meeting planning and preparations, and travel arrangements and reimbursements.
• Serve as the first point of contact with business executives and community leaders and their assistants across South Florida, exercising highly professional communication, thoroughness, and accuracy.
• Help to expand the reach and diversity of the team’s business contact network in South Florida through ongoing research to help advance REIN’s intelligence-gathering responsibilities and recruitment for the branch board of directors and advisory councils.
• Assist with contact information management using CRM software and maintain a comprehensive view of South Florida contact relationships through reports and other visualizations.

Skills

Executive communication

Project management

MS Office

CRM/AI

Education

Bachelor’s degree or equivalent

Tools

CRM software

AI applications

Job description

Company

Federal Reserve Bank of Atlanta

As an employee of the Atlanta Fed, you will help support our mission of promoting the stability and efficiency of the U.S. economy and financial system. Your work will affect the economy of the Southeast, the United States, and the world. The work we do here is important, and how we do it is just as important as what we do. We live our values of integrity, excellence, and respect every day. We do the right thing, we do things right, and we treat people right. A career at the Federal Reserve Bank of Atlanta gives you the chance to do work that touches lives and helps communities prosper.

The Bank believes in flexibility to balance the demands of work and life while also recognizing the necessity of connecting and collaborating with our colleagues in person. Onsite work is an essential function of this position, and you are required to be onsite according to the schedule set by your management.

Overview

As an employee of the Atlanta Fed(“the Bank”), you will help support our mission of promoting the stability and efficiency of the U.S. economy and financial system. As a member of theResearch Department and theRegional Economic Information Network(REIN)team, you will be working directly with business and community leaders in our six-state district. A career at the Federal Reserve Bank of Atlanta gives you the chance to do work that helps communities prosper.

Position Summary

Under the directionof theMiamiREINDirectorand Regional Executive,you will support our team bymanagingkeyoffice operations while providing support forourMiamiRegional Executive.You willleadand support key projects,working withthelocalteam,REIN,the Researchdivision,andwithother business partners throughout theAtlanta Fed’s footprint.You willneed tobe adept atcoordinating and communicating withbusinessexecutives andhave an agile and strategic mindset to workinnovatively andproactively withinand acrossteams.Youwill playan important rolein working with our Boardsof Directors and Advisory Councils.You will contributeto thebroader workof the ResearchDivision andthe Atlanta Fedby ensuring that work is alignedwiththe Bank’s strategic priorities.

This positionison-site inDoral, FL.

KeyResponsibilities

Executive Support

• Provide administrativesupportfor the Miami Regional Executive and Director, including travel management, expense reconciliation, calendar management and schedulinginternal and external meetings and other events,meeting preparation,and other tasks as needed.




• Liaisewith Miami branch operations, cash services, facilities, law enforcement, and cafeteria/catering teams byfacilitatingclear communication and coordination among these groups that support REIN’s needsandengagein cross‑department discussions toidentifyprocess improvements, resolve issues, and strengthen collaboration.




• Coordinateand supportspecial projects andselectstrategic assignmentsacross REINworking with REIN business coordinators and analysts.

Outreach and RelationshipManagement

• Support the Secretary of the Miami branchBoard ofDirectorsand the Travel and Tourism Advisory Councilwith communications, meeting planning and preparations, and travel arrangements and reimbursements.




• Serve as the first point of contactwithbusinessexecutivesand communityleadersand their assistants acrossSouth Florida, exercising highly professional communication, thoroughness, and accuracy.




• Help toexpand the reach and diversity of the team’sbusinesscontact network in South Florida through ongoing researchto help advanceREIN’s intelligence-gatheringresponsibilitiesand recruitmentfor the branch board of directors and advisory councils.




• Assistwith contact information management using customer relationship management (CRM) software andmaintaina comprehensive view of South Florida contact relationships through reports and other visualizations.

Event Management

• Arrange and coordinate logistical and administrative detailsforon- and off-site events, meetings, and conferences for the Miami REIN team, including the Miami Branch Board of Directors and Atlanta Fed advisory council(s) meetings.




• Engagewith local internal partners including Miamibranch operations, law enforcement,and catering staffto host events and meetings at the branch.




• Collaboratewith external partnersto plan and host off-site events including speeches and roundtables.




• Oversee event management functions and external vendors inclusive of catering, facilities,technologyand communication.

Education

A Bachelor’sdegreeor four years equivalent experience preferred.

Experience

Ideal candidate will have five to eight years of experience. Prior experience coordinating activities with senior executives and their assistants preferred.

Knowledge Areas/Technical Skills

• Excellent executive-level written and verbal communication skills




• Strongproject management andorganizational skills




• Microsoft Office (Word, Excel, PowerPoint, Outlook)proficiency




• Experience with CRMand AIapplicationspreferred

Our total rewards program offers benefits that are the best fit for you at every stage of your career:

• Comprehensive healthcare options (Medical, Dental, and Vision)




• 401K match, and a fully funded pension plan




• Paid vacation and holidays; flexible work environment




• Generously subsidized public transportation




• Annual tuition reimbursement




• Professional development programs,trainingand conferences




• And more

Additional Requirements:

• This position will requireatminimum fingerprinting for a criminal background check,educationand employment verification, along with potentialadditionalscreening requirements due to the information accessed while performing the job. Any offer of employment is contingent upon satisfactory results of any required background screening. These screenings would beinitiatedat the time of offer acceptance and can take up to approximately 8 weeks to be completed. The screening covers areas such as education/employment verification, criminal history, credit history, and reaches out to your references and people that know you well.




• For Law Enforcement positions, physical, psychological, drug, stress/EKG, and attending an academy will berequired.




• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.




• Federal Reserve Bank of Atlanta employees mustcomply withthe Bank’s ethics rules. These rulesgenerally prohibitemployees, their spouses/domestic partners, and minor children from holdingfinancial interests(such as common stock and corporate bonds) issued by financial institutions. This prohibition also applies to investment funds that focus on investing in the financial sector. If you, your spouse/domestic partner, or minor child own such securities, you willgenerally beasked to divest them if you accept an offer of Bank employment. If you have concerns about this prohibition, you should raise the issue with the recruiter for this posting early in the process.

This is not necessarily an exhaustive list of all responsibilities, duties, performance standards or requirements, efforts,skillsor working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g. emergencies, rush jobs, change in workload or technological developments).

The Federal Reserve Bank of Atlanta is an equal opportunity employer.

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

No

Job Category

Operations Family Group

Work Shift

First (United States of America)

The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Always verify and apply to jobs on Federal Reserve System Careers (https://rb.wd5.myworkdayjobs.com/FRS) or through verified Federal Reserve Bank social media channels.

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