Rehab Tech/Admin Specialist - Lakeview Part time 32 hrs week

Northwestern Medicine; Chicago (IL); On-site; USD 25,000 - 36,000; Part time

Job summary

Northwestern Medicine in Lakeview, IL is seeking a part-time Rehab Tech/Admin Specialist to support clinical and administrative functions in Outpatient Rehabilitation Services. This non‑licensed role assists therapists, handles scheduling and billing tasks, checks in patients, and maintains inventory, while ensuring a safe, courteous patient experience.

The position requires a High School Diploma and BLS certification within 90 days of hire; a Bachelor’s degree and prior healthcare experience

Qualifications

• High school diploma required.
• BLS certification within 90 days of hire.

Responsibilities

• Follows infection control policies and safety standards.
• Assists with patient care under supervision.
• Handles clerical tasks and billing-related duties.
• Schedules and confirms patient visits.
• Communicates with patients and families about visit details.
• Maintains logs for equipment cleaning and maintenance.

Skills

BLS Certification

Education

High School Diploma

Bachelor’s degree

Job description

Description

***We are seeking a dedicated and detail-oriented Rehab Tech/Admin Specialist to join our Outpatient Rehabilitation Services team in Lakeview. This is a part-time, hourly position (32 hours per week) with a flexible Monday-Friday schedule. The Rehab Tech/Admin Specialist supports both clinical and administrative functions to ensure smooth daily operations and an exceptional patient experience. American Heart Association Basic Life Support (BLS) certification is required.***

The Rehab Techs/Admin Specialist reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

The Rehab Tech/Admin Specialist is a non-licensed staff member who assists the professional staff with patient care as defined by those activities that do not require the clinical decision making of a therapist. This staff member assists the business office with clerical and maintenance duties and selected tasks related to the operation of the rehabilitation services department

Responsibilities:

• Follows standard precautions and Northwestern Medicine infection control policies and procedures consistently.
• Manages and operates equipment safely and correctly, cleans equipment according to standards.
• Independently maintains all equipment cleaning logs and performs monthly maintenance.
• Ensures EOC meets JCAHO standards at all times.
• Demonstrates competence in performing tasks identified as appropriate treatment for the Rehab Services Tech. Treats patients under direct clinical supervision and anticipates therapist’s needs during patient care.
• Demonstrates ability to communicate promptly to the therapist any observed changes in patient status and responses (e.g. pain, changes in condition, distress). Clarifies with the therapist any special procedures or observations necessary.
• Interacts professionally with patient/family and involves patient/family in the formation of the plan of care under the discretion of the therapist. Provides explanation to patient and family prior to administering care to patients; answers questions within scope of practice.
• Consults other departments as appropriate to provide for interdisciplinary approach to the patient’s needs.
• Follows all policy and procedures for documentation of treatment appropriately rendered by the rehab tech.
• Communicates with patients and guests including greeting them upon arrival, confirming identity and providing necessary information related to their visit.
• Provides accurate information and timely updates to patients and customers.
• Schedules, confirms, and reschedules patients for visits at Rehabilitation Services and its satellite locations.
• Additional responsibilities may include:
  • Obtains patient consents/authorizations.
  • Manages department specific Rehabilitation Services Call List and communication needs.
  • Accurately identifies patient medical record number to avoid duplication of records in system. Obtains and updates patient demographic, insurance and billing information.
  • Collects co-payments, past due balances and point of service payments.
  • Posts payments, process billing information and perform "end of day" cash drawer closing.
  • Manages faxing documentation to insurance companies and/or physician offices for authorization and signatures for Plan of Care as appropriate.
  • Manages clinic inventory.

Qualifications

Required:

• High School Diploma.
• BLS Certified with the American Heart Association within 90 days of hire

Preferred:

• Bachelor’s degree.
• Previous experience in a healthcare setting.
• Working knowledge of medical terminology.
• Bilingual

Equal Opportunity

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events.

Click on or copy and paste URL to your browser to view detailed benefits information https://jobs.nm.org/benefits

Please refer to the Benefits Eligibility by Employment Classification to determine benefits eligibility for job postings.

If sign-on bonus is included in a job posting eligibility is as followed: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign-on bonus. Exception: New graduate internal employees seeking their first licensed clinical position as a Registered Nurse at NM may be eligible.