Rehab Staffing Coordinator

Fairview Health Services; Shoreview (MN); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

medical

dental

vision plans

life insurance

short-term and long-term disability保险

PTO and Sick and Safe Time

tuition reimbursement

retirement

early access to earned wages

Job summary

Fairview Health Services is seeking a Rehab Staffing Coordinator to join our remote outpatient rehab staffing team. The role supports staffing across rehabilitation services and requires strong multitasking, organization, and clear communication in a dynamic health system.

The position is remote with occasional in-person meetings, 0.95 FTE (76 hours per pay period) and hours Monday–Friday with some early morning shifts.

Qualifications

• 1 year staffing experience required.
• Proven ability to manage staffing tasks and prioritize.
• Demonstrated problem-solving in a dynamic environment.

Responsibilities

• Provides daily staffing support.
• Assigns flexible workforce based on guidelines and daily needs.
• Creates and updates weekend rotations for all sites.
• Updates core staffing templates with supervisors.
• Prioritizes scheduling to ensure adequate coverage across units.
• Collaborates with leaders to plan staffing needs for all disciplines.
• Communicates staffing needs and expectations to leaders and staff.
• Processes time-off requests and communicates coverage.
• Manages bidding process for time off and staff schedules.
• Recruits casual resources to fill coverage gaps.
• Tracks staffing metrics and reports to leaders.
• Runs monthly site staff meetings to discuss changes.
• Maintains staffing systems with long-term and day-to-day updates.

Skills

1 year staffing

2 years staffing

Education

A.A./A.S.

Job description

Job Overview

We are seeking a rehab staffing coordinator to join our remote outpatient rehab staffing team!

The rehab staffing coordinator is responsible for providing staffing services within Fairview Rehabilitation Services. Critical for success, this job requires the ability to handle multiple, conflicting priorities and the ability to multi-task, organize work and communicate in a clear and open style. Preferred candidate will have demonstrated experience successfully problem-solving issues in a dynamic environment, while working independently.

• FTE 0.95, authorized to work 76 hours per pay period.
• Schedule: Need to be available Monday - Friday, 5:45am - 9:00am and variable schedule coordinated with second Staffer.
• Staffing Hours are Monday - Friday, 5:45am - 4:00pm.
• Remote position with occasional requirement for in-person/onsite meetings

Fairview Rehabilitation offers a broad range of services that serve patients across 10 acute-care hospitals, 3 post-acute settings and 70 outpatient adult and pediatric therapy clinics. Consisting of Physical, Occupational and Speech Therapy as well as Audiology and Cardiac & Pulmonary Rehab, our therapists collaborate with colleagues in all medical settings and offer dozens of specialty programs.

As an academic health system with residency and fellowship programs and a rehab-focused clinical quality team, we have a collaborative culture that is centered on learning with an emphasis on evidence based, patient-centered care.

Responsibilities

• Provides daily staffing support
• Assigns flexible workforce based on staffing guidelines and needs for daily staffing to volume
• Responsible for creating and organizing weekend rotations for all sites
• Creates and updates core staffing templates in conjunction with supervisors
• Prioritizes and problem solves scheduling and daily staffing for each unit to provide adequate staffing coverage, diverting/reassigning staff based on patient volumes
• Works collaboratively with leader to provide input about staffing needs for system resources for all disciplines including weekly schedule.
• Effectively communicates with leaders and staff to ensure staffing needs and expectations are being met.
• Responsible for processing and managing all staffing requests for time off
• Effectively and timely communicates coverage information with staff regarding their requests
• Processes time off requests according to employee's authorized hours, applicable contracts and human resources policies.
• Creates, updates and directs bidding time off process and communicates with all staff.
• Processes all bidding requests, updates the staffing system and communicate with staff about their time off.
• Recruits for coverage for all time off requests
• Communicates with casual resources to fill requests
• Tracks and provides staffing information to leaders regarding:
• Staffing profiles
• Trends
• Needs to demonstrate effective and efficient utilization of staff
• Facilitates monthly site staff meeting for staffing changes and problem solving issues.
• Understands staffing systems and how it is used to create monthly staff schedules timely and accurately for all services lines and sites.
• Accurately inputs and updates staffing system with long term and day to day staffing changes.
• Updates staffing forms based on changes in staffing office

Required Qualifications

• 1 year staffing

Preferred Qualifications

• A.A./A.S.
• 2 years staffing

Benefit Overview

Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more!

• medical
• dental
• vision plans
• life insurance
• short-term and long-term disability insurance
• PTO and Sick and Safe Time
• tuition reimbursement
• retirement
• early access to earned wages

Please follow this link for additional information: https://www.fairview.org/careers/benefits/noncontract

Compensation Disclaimer

An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.

EEO Statement

EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status