Rehab Office Manager

Hamilton Memorial Hospital District; McLeansboro (IL); On-site; USD 24,452 - 35,211; Full time

Job summary

A community healthcare provider in McLeansboro is seeking a Rehab Office Manager to oversee administrative functions of its Rehabilitation Department. This role requires strong organizational and communication skills, along with prior healthcare administrative experience. Responsibilities include managing patient scheduling, payroll processes, and regulatory compliance. The ideal candidate is detail-oriented and thrives in a fast-paced environment. The position offers a wage range of $17.75 to $25.56 per hour.

Qualifications

• Prior healthcare administrative or rehabilitation office experience preferred.
• Ability to maintain confidentiality and professionalism at all times.

Responsibilities

• Coordinate daily administrative operations of the Rehabilitation Department.
• Manage patient scheduling, registrations, and insurance authorizations.
• Process departmental payroll and attendance tracking.
• Maintain staff licensure and compliance records.
• Collaborate with Billing and Human Resources.

Skills

Strong organizational skills

Communication skills

Interpersonal skills

Ability to manage multiple priorities

Knowledge of medical documentation

Education

High school diploma or equivalent

Job description

• High school diploma or equivalent required.

Experience

• Prior healthcare administrative or rehabilitation office experience preferred.

Knowledge, Skills & Abilities

• Strong organizational, communication, and interpersonal skills
• Ability to manage multiple priorities in a fast-paced healthcare environment
• Working knowledge of scheduling, payroll processes, insurance authorization, and medical documentation
• Ability to maintain confidentiality and professionalism at all times

Description:

Hamilton Memorial Hospital District is seeking a Rehab Office Manager to oversee the administrative and operational functions of our Rehabilitation Department. This role plays a critical part in supporting patient access, staff coordination, billing accuracy, payroll processes, and regulatory compliance for Physical Therapy, Occupational Therapy, Speech Therapy, and Cardiac Rehabilitation services.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced healthcare environment while collaborating with clinical staff, leadership, and support departments.

Wage Range: $17.75 - $25.56 per hour

Key Responsibilities:

• Coordinate daily administrative operations of the Rehabilitation Department
• Manage patient scheduling, registrations, insurance authorizations, and visit tracking
• Process departmental payroll, timekeeping, ETO/PLAWA tracking, and attendance points
• Maintain staff licensure, certifications (including CPR/Aquatic Therapy), and compliance records
• Complete departmental statistics, reports, and documentation
• Complete employee evaluations, counseling, and performance improvement plans in accordance with the CBA and hospital policy
• Maintain accurate and organized patient charts, orders, plans of care, and discharge documentation
• Review daily rehab charges to ensure accurate billing and assist with claims resolution
• Collaborate with Billing, Health Information, Payroll, Human Resources, and leadership
• Participate in Quality Assessment and Performance Improvement (QAPI) initiatives
• Support Just Culture principles and patient safety efforts
• Provide professional, empathetic service to patients and families

Contact Information

If interested, contact: [e-mail]

Mail your application to:
Hamilton Memorial Hospital
c/o Human Resources
PO Box 429
McLeansboro, IL 62859

Or Fax your application to: 618-643-2875