Regulatory Specialist Sr

Abbott; Santa Clara (CA); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Medical and Prescription Drug Plans

Dental Plan

Vision Plan

Health Savings Account

Flexible Spending Accounts

Life Insurance

Short Term Disability

Long Term Disability

401(k)

Job summary

Abbott is seeking a Regulatory Specialist Sr in Santa Clara, CA, onsite for a 12-month assignment. The role emphasizes independent, cross-functional leadership to manage complex tender regulatory deliverables and global regulatory submissions.

You will collaborate with regulatory, quality, supply chain, legal, and international affiliates to ensure timely, compliant results. The ideal candidate has proven regulatory affairs experience and strong project management capabilities, with a focus on

Qualifications

• Proven experience in Regulatory Affairs, Regulatory Operations, or international submissions.
• Advanced project management, prioritization, and organizational skills.
• Strong ability to lead cross-functional initiatives independently.

Responsibilities

• Lead end-to-end global tender regulatory deliverables including regulatory docs, certifications, and product compliance data.
• Coordinate inputs across SMEs and international affiliates, manufacturing, quality, packaging, R&D, and labeling teams.
• Develop and manage tender trackers, timelines, and governance to ensure on-time execution.
• Identify risks, elevate issues, and implement mitigation to ensure tender success and timeliness.
• Ensure compliance with regional and country-specific regulatory requirements and monitor KPIs.

Skills

Regulatory affairs

Cross-functional leadership

Stakeholder management

Documentation oversight

Problem solving

Independent work

Education

Bachelor's degree in Life Sciences

Job description

Title: Regulatory Specialist Sr

Location: Santa Clara, California, 100% Onsite

Duration: 12 months

Summary

The ideal candidate operates with a high degree of independence, demonstrates strong cross-functional leadership, and can manage complex, multi-stakeholder deliverables with minimal oversight.

Key Responsibilities

Tender Coordination & Execution

• Lead and own end-to-end global tender regulatory deliverables, including regulatory documentation, certifications, and product compliance data
• Serve as the central point of accountability for tender-related regulatory activities across franchises
• Drive alignment and coordinate inputs across SMEs, including international affiliates, manufacturing, quality, packaging, R&D, and labeling teams
• Develop and manage tender trackers, timelines, and governance structures to ensure visibility and on-time execution
• Identify risks, proactively elevate issues, and implement mitigation strategies to ensure tender success and timeliness
• Ensure compliance with regional and country-specific regulatory requirements.
• Develop and monitor KPIs and dashboards to track performance and drive continuous improvement

Regulatory Operations & Documentation

• Lead the review, coordination, and tracking of regulatory letters (LoA, PoA, controlled substance letters, evidence of conformance, etc)
• Executes preparation and submission of Certificates to Foreign Governments (CFGs), CFG-NE, COEs in the FDA database
• Provide oversight and quality review of Declarations of Conformity (DoC), DoC templates, and translations, ensuring compliance with MDR and global standards and regulations.
• Support translation requests through the translations portal.
• Review EU MDR DoC translations for accuracy and consistency
• Ensure adherence to Good Documentation Practices (GDP) across all deliverables
• Executes and tracks addendum labeling requests

Cross-Functional Leadership

• Act as a key liaison between Regulatory Affairs, Quality, Supply Chain, Legal, and international affiliates to resolve complex regulatory challenges
• Facilitate cross-functional governance meetings and drive decision-making and accountability
• Influence stakeholders and align priorities across multiple functions and geographies

Process Improvement & Governance

• Identify and implement process improvements and automation opportunities within regulatory operations and tender workflows
• Lead and support change management activities, including updates to procedures, templates, and systems
• Maintain and enhance trackers, SharePoint repositories, and documentation systems to improve efficiency

Compliance & Issue Management

• Identify and address compliance risks and quality system gaps
• Support CAPA investigations and remediation activities
• Troubleshoot and resolve regulatory operational challenges impacting deliverables

Qualifications

• Proven experience in Regulatory Affairs, Regulatory Operations, or international submissions
• Strong experience managing complex, cross-functional initiatives independently
• Demonstrated expertise in global regulatory requirements (e.g., EU MDR, international markets)
• Advanced project management, prioritization, and organizational skills
• Excellent stakeholder management and influencing skills, including the ability to drive alignment without direct authority
• Strong critical thinking and problem-solving capabilities
• Ability to operate with minimal oversight and high accountability for outcomes.

Consultants Eligible Benefits Upon Waiting Period

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account (for High-Deductible Health Plans)
• Flexible Spending Accounts (Health, Limited Purpose, Dependent Care, Commuter Parking and Commuter Transit)
• Supplemental Life Insurance
• Short Term Disability (coverage varies by state)
• Long Term Disability
• Critical Illness, Hospital coverage, Accident Insurance
• MetLife Legal, MetLife ID Fraud, and MetLife Pet Insurance
• 401(k)

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritional and branded generic medicines.

Working together, Abbott and Talent Solutions partner to deliver top talent for contingent roles at Abbott, building better and healthier lives. Abbott believes all employees are essential to creating life-changing breakthroughs, performing key duties to create life-changing breakthroughs.