Regulatory Program Manager

Hawaii Medical Service Association; Honolulu (HI); Hybrid; USD 68,000 - 133,000; Full time

Job summary

Hawaii Medical Service Association (HMSA) is seeking a Program Manager to lead cross-departmental initiatives from design through implementation on Oahu. This hybrid role requires residence on Oahu and offers a pay range of $68,000 to $133,000.

You will define project scope, develop plans, manage budgets and risks, and coordinate with stakeholders and vendors to advance corporate goals. Strong communication, analytical skills, and experience with MS Office are essential; a bachelor’s degree and

Qualifications

• Bachelor's degree and five years of related work experience, including 2 years of project management experience
• Experience with projects and business functions
• Strong analytical skills
• Strong presentation skills, with the ability to effectively communicate complex information and make recommendations to key decision makers
• Possess general knowledge of financial concepts -- (i.e. balance sheets, financial statements)
• Effective verbal and written communication skills
• Proficiency with Microsoft Office products Word, Excel, PowerPoint and Outlook
• Intermediate working knowledge of Microsoft Office applications.

Responsibilities

• Facilitates the definition of project scope, goals, and deliverables and lead the implementation phase to ensure consistency with stated goals
• Develops full-scale project plans, including defining project tasks, timeline, resource requirements, and managing budget and resource allocation
• Monitors on-going program dynamics, manages risks, and resolves issues; Keeps stakeholders informed of progress and communicates/presents progress and status to a variety of audiences
• Provides work direction and leadership to project team, including scheduling and assignment of work and review of individual project efforts
• Implements and manages project changes and interventions to achieve project outputs
• May act as business owner as needed to provide ongoing project support
• Keeps an open line of communication between key stakeholders where information is monitored and shared
• Facilitates meetings and discussions to achieve consensus and enter into enforceable contracts for the assigned project
• Manages relationships and contracts with vendors providing services under the project as needed
• Coordinates and documents steering and leadership committee/team activities
• Ensures changes to guidelines, policies, and procedures are analyzed and fully communicated to impacted parties
• Gathers and analyzes information such as business trends, competitive threats, and strategic assumptions
• Visualizes and presents data in a way that highlights a program/project's areas of excellence and areas of improvement
• Facilitates planning sessions with management to align departmental/program efforts with corporate strategic goals in order to deliver tactical results
• Contributes to the development and coordination of best practices, project standards, procedures and quality objectives
• Performs all other miscellaneous responsibilities and duties as assigned or directed.

Skills

Analytical skills

Presentation skills

Financial concepts

Verbal and written communication

MS Office proficiency

Education

Bachelor's degree (5 years related experience)

Tools

Microsoft Office

Job description

Hybrid Work Environment - Must reside on Oahu

Pay Range: $68,000 to $133,000

Note: Individuals typically begin between the minimum to middle of the pay range

Manages various special projects which have a direct impact on key corporate initiatives and/or operational goals from design through implementation. The Program Manager will oversee cross-departmental activities, utilize project management models and skills, and manage relationships with internal and external stakeholders and vendors to ensure the continued success of the program/project(s) and consistency with corporate strategy, commitments, and goals.

Minimum Qualifications

• Bachelor's degree and five years of related work experience, including 2 years of project management experience; or an equivalent combination of education and related work experience.
• Experience with projects and business functions.
• Strong analytical skills
• Strong presentation skills, with the ability to effectively communicate complex information and make recommendations to key decision makers
• Possess general knowledge of financial concepts -- (i.e. balance sheets, financial statements)
• Effective verbal and written communication skills
• Proficiency with Microsoft Office products Word, Excel, PowerPoint and Outlook
• Intermediate working knowledge of Microsoft Office applications.
  Including but not limited to Word, Excel, PowerPoint and Outlook.

Duties and Responsibilities

Program Management:
Manages multiple high-level, mission-critical, cross-departmental programs and project(s), from design through implementation, with guidance from executive sponsors:

• Facilitates the definition of project scope, goals, and deliverables and lead the implementation phase to ensure consistency with stated goals
• Develops full-scale project plans, including defining project tasks, timeline, resource requirements, and managing budget and resource allocation
• Monitors on-going program dynamics, manages risks, and resolves issues
  Keeps stakeholders informed of progress and communicates/presents progress and status to a variety of audiences
• Provides work direction and leadership to project team, including scheduling and assignment of work and review of individual project efforts
• Implements and manages project changes and interventions to achieve project outputs
• May act as business owner as needed to provide ongoing project support

Cross-Functional Integration and Communication:

Creates and fosters working relationships with internal and external parties that facilitate program success:

• Keeps an open line of communication between key stakeholders where information is monitored and shared
• Facilitates meetings and discussions to achieve consensus and enter into enforceable contracts for the assigned project
• Manages relationships and contracts with vendors providing services under the project as needed
• Coordinates and documents steering and leadership committee/team activities
• Ensures changes to guidelines, policies, and procedures are analyzed and fully communicated to impacted parties

Research and Analysis:

• Receives high-level business requirements and develops detailed requirements. Prioritizes efforts and maintains inter-dependencies
• Gathers and analyzes information such as business trends, competitive threats, and strategic assumptions
• Visualizes and presents data in a way that highlights a program/project's areas of excellence and areas of improvement
• Facilitates planning sessions with management to align departmental/program efforts with corporate strategic goals in order to deliver tactical results

General:

• Contributes to the development and coordination of best practices, project standards, procedures and quality objectives.
• Serves as a team player, role model and mentor for other employees in the organization
• Performs all other miscellaneous responsibilities and duties as assigned or directed.

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