Regulatory Operations Associate

HGG IPG Health, LLC; United States; On-site; USD 48,000 - 60,000; Full time

Job summary

HGG IPG Health, LLC is seeking a Regulatory Operations Associate to support the submission of promotional materials to client portals, ensuring compliance and regulatory excellence. You will manage submission processes, maintain master libraries, track submissions, and coordinate feedback across brand and client teams.

Ideal candidates bring 1+ years in IT coordination or project management, strong planning and communication skills, and proficiency with MS Office while handling fast-paced

Qualifications

• Associate's or Bachelor's degree preferred.
• 1+ years of IT coordination or project management experience.
• Basic proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams) and familiarity with medical terminology.
• Strong planning, problem-solving, organizational, and time management skills.

Responsibilities

• Provide regulatory operations support to multiple brands and guide teams as needed.
• Manage submission processes and maintain master libraries.
• Partner with internal teams, departments, and external clients to ensure seamless regulatory operations.
• Anticipate and resolve submission and deadline delivery issues, managing workload effectively.

Skills

IT coordination

Project management

Microsoft Office

Medical terminology

Communication skills

Education

Associate's degree

Bachelor's degree

Job description

Agency: Olixir Job Function: Production Job Subfunction: Production Operations

About the Job

As a Regulatory Operations Associate, you'll support the submission of promotional materials to client portals, ensuring compliance and regulatory excellence. Bringing strong planning, problem-solving, and communication skills, you'll effectively manages submission processes, maintain master libraries, track submissions, and coordinate feedback. In addition, you'll foster collaboration and efficiency across brand and client teams.

A Day in the Life

Provide regulatory operations support to multiple brands, offering expertise and guidance as needed.

• Manage submission processes.
• Maintain master libraries.
• Partner with internal teams, departments, and external clients to ensure seamless regulatory operations.
• Anticipate and resolve submission and deadline delivery issues, managing workload effectively.

What You Will Need

• Associate's or Bachelor's degree (preferred).
• 1+ years of IT coordination, project management, or similar experience; healthcare advertising experience a plus.
• Basic proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams) and familiarity with medical terminology.
• Strong planning, problem-solving, organizational, and time management skills, with excellent written and oral communication abilities.
• Ability to thrive in a fast-paced, high-pressure environment, prioritizing tasks to meet tight deadlines, with flexibility in work hours as needed.
• Strong organizational and communication skills, ability to work seamlessly with cross-functional departments.
• Willingness to learn, grow professionally, and adapt to changing business needs.

$48,000-$60,000

To the extent permissible by local law, Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in‑office days are directed by their agency or manager.

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Join us—we look forward to getting to know you.

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