Regulatory Manager

Jobtailor; Gilsum (NH); On-site; USD 110,000 - 150,000; Full time

Job summary

Jobtailor is seeking a Regulatory Manager to drive innovation while ensuring regulatory compliance, product integrity, and brand trust across all stages of product development. The role leads regulatory strategy for new ingredients and formulations, monitors evolving regulations, and collaborates with external consultants and the RDI leadership to ensure on‑market readiness.

You will oversee labeling, testing strategies, and documentation, partnering with internal teams to translate scientific

Qualifications

• Degree in chemistry, cosmetic science or related field; or business/administration with cosmetic/pharma experience.
• 5+ years in product development, quality control, or regulatory at cosmetic/pharma company (FDA & cGMP preferred).
• Strong expertise in ingredient standard compliance and safety/regulatory assessments.
• 3+ years in ingredient research, evaluation, and supplier engagement, including documentation review.
• 3+ years in project management (software tools preferred).
• Excellent technical, written, cross-functional communication.
• Demonstrated leadership, collaboration, organizational skills.
• Ability to work autonomously in complex technical landscapes.
• Commitment to sustainability and social accountability.
• Physical requirements including sitting and lifting up to 15 pounds.

Responsibilities

• Regulatory Manager drives innovation while ensuring regulatory compliance and product integrity across development stages.
• Lead regulatory strategy for new ingredients, formulations, and technologies throughout the development cycle.
• Develop and own regulatory horizon scanning by monitoring emerging regulations and industry standards.
• Oversee end-to-end regulatory compliance for ingredients, formulas, packaging, and finished products.
• Approve ingredient submissions and engage with regulatory entities as needed for complex issues.
• Ensure ingredient and formula integrity through scale‑up, tech transfer, and manufacturing transitions.
• Review and approve all product labels and packaging for regulatory accuracy.
• Design testing strategies with labs to support compliance, safety, and claims validation.
• Collaborate with external consultants on regulatory matters and escalate concerns to RDI Director.
• Review and approve RDI coordinator documents (costs, allergens, supplier docs, etc.).
• Collaborate with Innovation Project Manager to align priorities with market and regulatory changes.
• Lead and document RDI actions when Quality requests collaborative investigations.
• Develop internal briefs translating scientific findings for cross‑departmental audiences.
• Own the product storytelling arc from ideation through formulation strategy and claims narratives.
• Translate research and supplier data into strategic briefs to support go/no-go decisions.
• Partner with RDI Director to develop milestone timelines using Wrike.
• Create and oversee tasks for RDI Coordinator, Lab Scientist, and Lab & Scale‑Up Technician.
• Attend PM meetings and communicate RDI updates on development activities.
• Own end‑to‑end scale‑up documentation and handoff packages meeting quality standards.
• Lead RDI tech transfer documentation for contract manufacturers.
• Identify documentation gaps and risks and integrate improvements into the workflow.
• Provide direction for RDI Coordinator and coordinate supplier documentation.
• Establish workflows for ingredient vetting and compliance tracking.
• Manage cross-functional innovation projects and maintain strategic oversight.
• Serve as primary RDI interface for ingredient integrity and regulatory assurance.
• Back up RDI Director in leadership and team management.

Skills

Regulatory strategy leadership

Cross-functional communication

Project management

Leadership

Regulatory compliance expertise

Strategic thinking

Education

Cosmetic/Pharmaceutical science degree or related

Job description

Responsibilities

• The Regulatory Manager drives and enables innovation while ensuring regulatory compliance, product integrity, and brand trust across all stages of product development.
• Lead regulatory strategy for new ingredients, formulations, and technologies across the full innovation cycle, anticipating regulatory risks early in development and providing risk-based solutions that enable innovation while maintaining compliance.
• Develop and own the regulatory horizon scanning process by continuously monitoring emerging regulations and evolving industry standards, assessing their impact on the existing product portfolio and active development pipeline, defining remediation strategies and driving cross-functional execution to ensure all products on‑market and in‑development maintain compliance.
• Oversee end-to-end regulatory compliance for new and existing ingredients, formulas, packaging, and finished products across applicable standards (FDA, EPA, NOP, NSF/ANSI 305, Leaping Bunny, Fair Trade, and others).
• Approve ingredient submissions and engage with regulatory entities (e.g., QAI) as needed for escalated or complex issues.
• Ensure ingredient and formula integrity through scale‑up, tech transfer, and manufacturing transitions.
• Review and approve all product labels and packaging for regulatory accuracy, including ingredient lists, allergen disclosures, claims, and certification marks.
• Design testing strategies with internal and external laboratories to support compliance, safety, and claims validation.
• Collaborate with external consultants on specialized regulatory matters (FDA, EPA, international compliance) and escalate critical concerns to the RDI Director promptly.
• Review and approve RDI coordinator document development such as:
  • Formula costs and margin estimates
  • Allergen calculations
  • Supplier technical documents, safety data, sustainability claims, and regulatory certifications for accuracy and audit readiness.
  • Ingredient sourcing verification; origin, processing methods, transformation levels, and supply‑chain transparency.
  • Supplier substantiation of ingredient‑based, innovation‑driven, and sustainability‑related claims.
  • Innovation pipeline Qualitative briefs
• Collaborate with the Innovation Project Manager to align priorities and develop initiative proposals in response to market and regulatory changes.
• Lead and document RDI actions when Quality requests a collaborative ingredient or product investigation, with support from the RDI Director.
• Develop internal briefs and executive summaries translating scientific findings into accessible language for cross‑departmental audiences.
• Own the product storytelling arc from ideation through formulation strategy, claim development, and mechanism of action narratives.
• Translate ingredient research, scientific literature, supplier technical data, and clinical findings gathered by the RDI Coordinator into strategic briefs that evaluate regulatory viability, formulation feasibility, and brand alignment delivering clear recommendations to support go/no‑go decisions across the innovation pipeline.
• Partner with the RDI Director to develop milestone timelines across the product development pipeline using Wrike.
• Create and oversee completion of tasks for the RDI Coordinator, Lab Scientist, and Lab & Scale‑Up Technician.
• Attend PM meetings and communicate RDI updates on product development activities.
• Own the end‑to‑end scale‑up documentation pipeline, coordinating inputs from the Lab Cosmetic Scientist and Scale‑up Technician to assemble complete handoff packages including MBRs, processing instructions, and risk assessments that meet Quality requirements at each stage gate.
• Lead RDI's technical documentation for tech transfer to contract manufacturers, ensuring formulation specifications, qualification materials, and approval deliverables are complete and aligned with internal quality standards.
• Identify documentation gaps and process risks throughout scale‑up and tech transfer, integrating improvements back into the stage development workflow to strengthen readiness for future projects.
• Provide direction, coaching, and priority‑setting for the RDI Coordinator, including employee check‑ins and ABC meetings.
• Direct the RDI Coordinator in gathering, organizing, and maintaining supplier documentation, safety data, and technical literature to support ongoing research efforts.
• Establish workflows and best practices for ingredient vetting, regulatory documentation, and compliance tracking.
• Manage the ingredient and regulatory innovation projects cross‑functionally, delegating operational tasks while retaining strategic advice.
• Serve as the primary RDI interface for ingredient integrity and regulatory assurance across all departments.
• Back up RDI Director in Leadership and Team management activities.

Requirements

• Degree in chemistry, cosmetic science or other related science with regulatory and project management experience or a Degree in Administration/Business with high‑level cosmetic or pharmaceutical experience.
• 5+ years of experience in product development, quality control or regulatory department at a cosmetic or pharmaceutical company (FDA & cGMP preferred).
• Strong expertise in ingredient standard compliance, regulatory or safety assessments
• 3+ years of experience in ingredient research, evaluation, and supplier engagement, including technical documentation review and sourcing verification.
• 3+ years of experience in project management (preferably with a software‑based tool)
• Excellent technical, written, and cross‑functional communication abilities
• Demonstrated leadership, collaboration, and organizational skills
• Ability to work autonomously while navigating complex technical landscapes.
• Commitment to sustainability and social accountability
• Physical requirements for the job include but are not limited to prolonged periods sitting at a desk and working on a computer. Must be able to lift to 15 pounds at times. Employees should be able to perform the essential functions of the job with or without reasonable accommodation

Core Competencies

Demonstrates expertise in regulatory compliance and product integrity within the cosmetic and pharmaceutical industries, with a strong focus on ingredient standard compliance, project management, and cross‑functional collaboration. Proven ability to lead regulatory strategy and ensure adherence to evolving regulations while driving innovation.