Regulatory Coordinator

RIH Rhode Island Hospital; United States; On-site; USD 58,000 - 96,000; Full time

Job summary

Brown University Health seeks a Regulatory Coordinator to oversee regulatory aspects of clinical research for the department. The role includes coordinating IND/IDE submissions, advising staff on regulatory issues, and partnering with investigators to ensure compliance from study initiation to closeout.

The incumbent will mentor staff, develop and revise regulatory policies, and drive process improvements while maintaining alignment with corporate compliance and FDA guidelines.

Qualifications

• Bachelor’s degree in health-related or scientific field is required.
• Sound knowledge of all federal, local and state guidelines pertaining to Clinical Research.
• Independent person capable of making sound judgments pertaining to regulatory issues and the ability to work independently within job requirements.
• Strong written and verbal communication skills.
• SOCRA certified or eligible within 18 months of hire.

Responsibilities

• Consults with and/or provides advice regarding regulatory documents and/or processes related to clinical trials conduct.
• Serves as the regulatory subject matter expert through all phases of clinical study.
• Mentors other clinical research staff and leads new initiatives and process improvement.
• Develops and/or revises regulatory policies and procedures.
• Initiates and leads special projects, including process improvement and regulatory training.
• Ensures proper regulatory compliance in accordance with sponsoring agency requirements.
• Liases with sponsors, investigators and team members, providing trial information and updates as required.
• Prepares regulatory approval applications, responds to stipulations, and shepherds applications through approvals.

Skills

Regulatory knowledge

Mentoring staff

Process improvement

Education

Bachelor’s degree in health-related or scientific field

Tools

Microsoft Office

Job description

SUMMARY

The Regulatory Coordinator performs multiple tasks in order to meet compliance requirements in research. This position will be overseeing clinical research regulatory requirements for the department. The Regulatory Coordinator will provide support in managing clinical trials for the department. The Regulatory Coordinator is responsible for clinical studies through the regulatory portion of the trial submission process to maintain the regulatory integrity of assigned clinical trials from approval to closure. The Regulatory Coordinator instructs and advises other staff in regulatory/compliance issues and collaborates with investigators to resolve all regulatory inquiries. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate.

RESPONSIBILITIES

To be a part of Brown University Health, we ask all employees to share our mission of “Delivering health with care” and successfully practice our values of Compassion, Accountability, Respect, and Excellence as these guide our everyday actions with patients, customers and one another. You are also responsible for knowing and acting in accordance with the principles of the Brown University Health Corporate Compliance Program and Code of Conduct.

• Consults with and/or provides advice regarding regulatory documents and/or processes related to clinical trials conduct.
• Serves as the regulatory subject matter expert through all phases of clinical study.
• Serves as a lead and mentor to other clinical research staff, to include the execution of new initiatives and process improvement.
• Develops and/or revises regulatory policies and procedures.
• Initiates and leads special projects, to include process improvement and regulatory training.
• Ensures proper regulatory compliance in accordance with sponsoring agency requirements.
• Liaises with sponsors, investigators and team members, providing trial information and updates as required in written, oral and meeting format, adhering to appropriate timelines.
• Develops protocols with the Principal Investigator and provides recommendations on research plan.
• Coordinates and facilitates the submission of Investigational New Drug (IND) and/or Investigational Device Exemption (IDE) applications.
• In collaboration with the Principal Investigator, interprets protocols and creates consent documents needed for clinical research study.
• Prepares regulatory approval applications, respond to stipulations, and shepherd applications and correspondence through the processes until approvals are obtained.
• Participates in Study Initiation Visits and Interim Monitoring Visits.
• Maintains study specific regulatory binder.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

BASIC KNOWLEDGE

• Bachelor’s degree in health-related or scientific field is required.
• Sound knowledge of all federal, local and state guidelines pertaining to Clinical Research.
• Must be an independent person, who is capable of making sound judgment pertaining to regulatory issues and have the ability to work independently within the scope of the job requirements.
• Strong self-starter, interpersonal skills and influence are necessary.
• Team-oriented with excellent oral and written communication skills.
• Strong problem-solving skills.
• Excellent self-management and organizational skills.
• Detail-oriented.
• Computer skills in Microsoft office.
• Comprehensive knowledge of FDA guidelines.
• Must be proficient in various database applications.
• Ability to foster smooth communications and teamwork among clinical research faculty, fellows and staff as well as external organizations necessary.
• SoCRA (Society of Clinical Research Associates) certified or eligible within 18 months of hire.

EXPERIENCE

• 3-5 years in direct clinical trial administration experience or relevant clinical development and regulatory experience.
• Understanding of compliance requirements with federal, state or local programmatic regulations is necessary.

INDEPENDENT ACTION

This position requires a quick thinker, who can independently make basic and sometimes complex decisions pertaining to the completion and transmission of required regulatory documentation to internal departments as well as external agencies, including, but not limited to study sponsors, local and federal agencies. The candidate should be able to answer protocol regulatory inquiries from researchers and physicians, as well as from the local Institutional Review Board. This person should also be able to work with outside monitors and work independently. He/she should be able to answer inquiries related to regulatory issues, and if not known, communicate with the correct person to determine the answer.

Pay Range: $58,489.60-$96,491.20

EEO Statement: Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location: 593 Eddy Street - Main - N/A Providence, Rhode Island 02903

Work Type: 8:30am-5:00

Work Shift: Day

Daily Hours: 8 hours

Driving Required: Yes

As Rhode Island's largest health system and private employer, Brown University Health is the state's premier provider of health services and includes the only Level I Trauma Center for southeastern New England.

Today, more than 20,000 people work at Brown University Health and bring their unique skills, experiences, and compassion to their jobs every day.

Formed in 1994, Brown University Health is a not-for-profit health system based in Providence, RI comprising three teaching hospitals of The Warren Alpert Medical School of Brown University: Rhode Island Hospital and its Hasbro Children's; The Miriam Hospital; and Bradley Hospital, the nation’s first psychiatric hospital for children; Newport Hospital, Saint Anne's Hospital and Morton Hospital, community hospitals offering a broad range of health services; Gateway Healthcare, the state’s largest provider of community behavioral health care; and Brown Health Medical Group, the largest multi-specialty practice in Rhode Island.

Brown University Health is an equal opportunity employer that values diversity of cultural background, race, gender, age, religion, identity, ability, and perspectives - we are actively committed to a diverse workforce that represents the patients and community that we serve.

We are invested in creating a respectful, inclusive, and equitable environment that supports the holistic well-being of our employees and their families.

Join us and help build a healthier future for our patients - and for yourself.