Regulatory Associate

K2 Medical Research; Tampa (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) with employer match

Paid time off & holidays

Four-day work week (Mon-Thu, 10-hour)

Job summary

K2 Medical Research in Tampa, FL is seeking a Regulatory Associate to develop and maintain regulatory documents for clinical trials and to manage start-up, amendments, ongoing reporting, and close-out with IRB and sponsors.

You'll liaise with IRBs, sponsors, and clinical teams; ensure audit-ready regulatory files; and support tracking of regulatory submissions, logs, and training across the regulatory department.

Qualifications

• 2+ years of clinical research or regulatory experience.
• Bachelor's Degree required.
• CCRP preferred.

Responsibilities

• Prepare regulatory documents for new study submissions to IRB and sponsor.
• Maintain regulatory files in audit-ready status at all times.
• Report protocol deviations and serious adverse events to the IRB as required.
• Liaise with IRBs and sponsor; update trial teams on regulatory status.
• Assist in documenting and tracking regulatory submissions and approvals.

Skills

Interpersonal skills

Planning & organization

Communication skills

Attention to detail

Confidentiality

Initiative

Customer service

Critical thinking

MS Office & Outlook

Education

Bachelor's Degree

Job description

At K2 Medical Research, we are transforming healthcare by delivering tomorrow’s treatments today. As a rapidly growing clinical research organization across Florida, Tennessee, and Rhode Island, we lead multiphasic trials in therapeutic areas ranging from neurodegenerative to cardiometabolic medicine. Our culture is grounded in clinical excellence and a patient-first mission. We are seeking mission-driven individuals ready to play a meaningful role in bringing life-changing treatments to the patients who need them most.

Regulatory Associate – Tampa, FL

The Regulatory Associate is responsible for the development and maintenance of regulatory documents pertaining to the clinical trials conducted at K2 Medical Research. The position will manage all aspects of study start-up, modification submissions, ongoing reporting, and study close-out to the Institutional Review Board (IRB) and the clinical trial sponsor. This role requires collaborating and interfacing with a variety of teams and excellent attention to detail.

Primary Responsibilities

• Prepare regulatory documents for new study submissions to IRB and sponsor
• Maintain regulatory files at audit-ready status at all times by ensuring filing are up-to-date upon completion of the processing of new or revised documents
• Report protocol deviations and serious adverse events to the IRB according to protocol and IRB requirements.
• Receive, track, and distribute IND Safety Reports to the Principal Investigator for acknowledgement of review and file. Submit IND Safety Reports to the study-assigned IRB if submission is not handled by the sponsor
• Inform clinical operations of new study approvals including at initiation, amendments, and consent forms upon receipt. Ensure documents are distributed to the clinical team as appropriate and filed
• Communicate and update Sponsor with any revised site information and notify the IRB as required
• Liaison with IRBs on a frequent basis to ensure resolution of outstanding submissions requests
• Learn and utilize IRB electronic web portals for the processing of study submissions
• Distribute IRB approvals on new study submission to the clinical team and sponsor for resolution of questions or Board requests
• Manage the development of new Informed Consent Form drafts with the IRB, as needed, and ensure agreement with ICF language between K2 Medical Research Clinical Operations teams, IRB, and Sponsor
• Obtain Clinical assignments from the Operations teams for the development of new Delegation of Authority Logs and inform teams of missing information or needs for updates to the Logs
• Ensure protocol training is captured and returned to the regulatory department prior to the assigned staff members completing the Delegation of Authority Logs Ensure all regulatory binder or electronic regulatory platforms are updated at final monitoring closeout visits
• Notification to Finance team as necessary to facilitate invoices
• Inform assigned individuals of the need for archiving assistance of closed regulatory books at the defined time frame for long-term storage
• Liaison with sponsor monitors during routine and closeout monitoring visits to ensure resolution of outstanding regulatory document requirements are attended to within an appropriate time frame
• Schedule monitoring visits, prep books, and assign monitoring space as requested
• Provide team assistance on all projects as needed
• Assist in the tracking of the status of new study submissions status
• Perform ad-hoc projects and/or general office duties as necessary
• Other duties as assigned

Knowledge, Skills, And Abilities

• Learn and support the organization goals, missions, and values
• Good interpersonal, planning/organizational, and communication skills (written and oral)
• Ability to handle multiple tasks/projects simultaneously
• Attention to detail
• Handles confidential information appropriately
• Takes initiative and participates as a team player
• Strong customer service skills
• Ability to think critically, problem solve and take initiative when appropriate
• Knowledgeable with MS Office and Outlook

Qualifications

• Prefer 2 or more years of clinical research or regulatory experience
• Bachelor's Degree and CCRP preferred

Your growth and well-being are our priority. Our comprehensive benefits package for full-time employees includes medical, dental, and vision options, supplemental insurance plans, 401(k) with immediate employer match, generous paid time off, and paid holidays. Most notably, we support a healthy work-life balance through a four-day work week, consisting of 10-hour shifts from Monday through Thursday. Fridays are reserved only for critical business needs or administrative tasks; otherwise, they are your chance to kick-start your weekend.

Join the K2 Family: Where Compassion and Connection Lead the Way!

At K2 Medical Research, people come first and we're seeking warm, wonderful humans who effortlessly click with everyone, from our incredible patients to brilliant physicians and dedicated research staff.

We are an equal opportunity employer. We celebrate what makes you uniquely you and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital, or veteran statuses.

We value the differences among our team members and are committed to providing reasonable accommodations for qualified individuals with disabilities. If you require a reasonable accommodation to participate in the job application or interview process, please contact [e-mail]. We are here to ensure you have the support and tools you need to shine.