Regulatory Administrator- Part 135

CAE Inc; Dallas (TX); On-site; USD 60,000 - 95,000; Full time

Job summary

CAE Inc. is seeking a Regulatory Administrator to lead Part 135 compliance audits and manage regulatory documentation for a large portfolio of certificate holders in the United States. You will review OpSpecs, SOPs, and training materials, and support onboarding processes for new operators.

Strong accuracy, cross-functional collaboration, and ability to work with internal teams and external operators are essential for success in this role at CAE Inc.

Qualifications

• Knowledge of aviation operations and FAA regulatory requirements.
• Ability to review, audit, and manage regulatory documentation with accuracy.
• Experience using computerized recordkeeping systems, databases, and reporting tools.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and maintain organized records.
• Ability to work collaboratively with internal stakeholders and external operators.

Responsibilities

• Conduct Part 135 compliance audits, including reviews of OpSpecs, training programs, SOPs, and related regulatory documentation.
• Maintain and upload manuals and documentation for 80+ certificate holders.
• Support onboarding of new Part 135 operators, including collection and review of required manuals.
• Generate reservation and training reports and monitor training dashboards.
• Audit incoming documentation to verify accuracy, completeness, and FAA compliance.
• Investigate and resolve document discrepancies and conflict reports.
• Develop and monitor systems tracking instructor, check airman, and Training Center Evaluator qualifications and records.
• Assist with 24-month audits of Part 135 operators.
• Notify operators of changes and support training managers with replacements.
• Identify issues requiring follow-up and corrective action.
• Cross-train on regulatory compliance functions to support operations.

Skills

Regulatory audits

FAA knowledge

Documentation management

Attention to detail

Cross-functional collaboration

Education

High School Diploma or equivalent

College degree (preferred)

Job description

Behind every success is a team of dedicated experts driving us forward. Our corporate functions don’t just support — they lead, shaping the company’s path and preparing clients and employees for the moments that matter. Be part of a team where your work makes a difference, with opportunities to grow, collaborate, and thrive.

Regulatory Administrator - Part 135 Description

• Conduct Part 135 compliance audits, including reviews of Operations Specifications (OpSpecs), training programs, checklists, standard operating procedures (SOPs), maneuvers, check airman and instructor records, databases, and related regulatory documentation.
• Maintain and upload manuals and required documentation for approximately 80+ certificate holders.
• Support onboarding of new Part 135 operators, including collection and review of required manuals and documentation.
• Generate reservation and training reports and monitor Part 135 training dashboards to support upcoming training requirements.
• Audit incoming documentation to verify accuracy, completeness, and compliance with applicable FAA regulations.
• Investigate and resolve document discrepancies and conflict reports.
• Develop, maintain, and monitor systems used to track instructor, check airman, and Training Center Evaluator (TCE) qualifications, training records, and required certificate holder documentation.
• Assist with scheduled and ad hoc 24‑month audits of Part 135 operators.
• Notify operators of instructor changes and support training managers with nomination and documentation of replacement personnel.
• Identify documentation and compliance issues requiring follow‑up, corrective action, or further investigation.
• Cross‑train on regulatory compliance functions to support team operations and identify process improvement opportunities.
• Maintain tracking systems to ensure training program manuals remain current and compliant with FAA requirements.
• Review and audit documentation prepared by team members to verify accuracy and consistency.
• Utilize computerized recordkeeping systems to maintain records, compile data, and prepare compliance reports.
• Participate in meetings related to compliance matters, regulatory changes, and operational updates.
• Conduct meetings with training managers to obtain and verify updated check airman information.
• Support special projects and departmental initiatives, as assigned.
• Participate in Learning Center Safety Management System (SMS) training and activities that promote safety culture and regulatory compliance.
• Assist with inbound and outbound communications with operators and internal employees.
• Serve as a point of contact for operators and employees seeking clarification regarding compliance‑related questions and issues.
• Create, maintain, and document processes and procedures in shared repositories to support administration of regulatory compliance activities.

Minimum Qualifications

• High School Diploma or equivalent.
• Knowledge of aviation operations and FAA regulatory requirements.
• Ability to review, audit, and manage regulatory documentation with a high degree of accuracy and attention to detail.
• Experience using computerized recordkeeping systems, databases, and reporting tools.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and maintain organized records.
• Ability to work collaboratively with internal stakeholders and external operators.

Preferred Qualifications

• College degree.
• Experience supporting or working with U.S. FAA Part 135 operations.
• Knowledge of Federal Aviation Regulations (FARs), including Parts 61, 91, 121, and 135, including Appendix E and F.
• Knowledge of CAE Operations Manuals.
• Knowledge of FAA Order 8400.10.
• Thorough understanding of applicable FAA regulations and compliance requirements.

Regula About CAE At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose‑driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

Position Type Regular

Equal Opportunity Employer CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success.

Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at CAECarrieres‑[e-mail].

Data Privacy Privacy Statement | CAE As part of our process, we may use AI‑supported tools to help review applications, with human decision‑making at every step.

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Welcome to CAE!

As a global leader in Civil Aviation and Defense & Security across 40 countries, we advance together as One CAE, fueled by thousands of passionate individuals operating in a culture where everyone can thrive.

We hold ourselves accountable for building an inclusive community at every level, and our comprehensive benefits support you professionally and personally.

Together, we are All For shaping a future where safety, sustainability, and inclusivity lead the way.

Join us and be part of something bigger—where your impact reaches beyond CAE and helps shape the world of tomorrow.