Registry & Quality Coordinator - Vascular Surgery Office

100 Albany Med Health System; New York (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health care coverage

Wellbeing programs

Job summary

Albany Med Health System seeks a Data Registry Coordinator to collect and enter clinical data into the vascular registry, run data queries, and generate reports. The role supports billing by gathering documentation for claims and analyzes registry data to ensure accurate reporting and billing.

The position emphasizes quality standards, templated reporting, physician scorecards, and data integrity across large datasets for ongoing research and publications.

Qualifications

• Bachelor’s degree required.
• Minimum of 3 years of database management experience.
• Minimum of 3 years of clinical experience, vascular disease preferred.
• RN or LPN licensure in NYS preferred.

Responsibilities

• Collects and enters all clinical data into the vascular registry databases.
• Creates and runs queries for data analysis and quality reports.
• Analyses data and creates reports.
• Maintains/creates databases for new projects and procedures.
• Reviews billing reports and facilitates documentation for third party payors.

Skills

Data entry

Data analysis

Report generation

Communication with physicians

Database management

Epic

Billing data review

Project organization

Education

Bachelor's degree

RN/LPN licensure in NYS preferred

Tools

Epic

Patient information systems

Spreadsheets

Job description

Department/Unit: Surgery Vascular Work Shift: Day (United States of America) Salary Range: $49,763.00 - $69,668.00 This position primarily coordinates the collection of structured data to be used for all aspects of the vascular registry including data compilation, data entry, data analysis, and report generation.

The coordinator assists in the billing process by gathering and submitting documentation for surgical and radiology claims and analyzing registry reports to insure that all procedures are reported and billed.

ln addition this position will be Integral in the application of quality standards throughout the practice as it seeks to improve the methods by which the organization collects structured data. This includes the creation and maintenance of templated reports for in office procedures and appointments, the monitoring and reporting of physician scorecards, and problem solving relative to the collection of missing data.

Essential Functions:

• Collects and enters all clinical data into the vascular registry databases
• Creates and runs queries for data analysis including monthly quality assurance reports and specific queries as requested by the physicians
• Analyzes the data generated and creates reports
• Creates and modifies databases as needed for new projects and procedures
• Reviews abstracts and manuscripts for accuracy of data
• Works with the supervising physician and the billing staff to ensure the transfer of correct clinical information from the registry to billing personnel to expedite the billing process
• Reviews billing reports, gathers and submits needed documentation for third party payors
• Facilitates and set the agenda for monthly Research Meetings as the primary practice contact for large scale data pulls and analysis related to ongoing research, presentations, and academic publications
• Ensures large data set requests have gone through an appropriate vetting process to minimize the duplication of requests and redundant reporting
• Collaborates with physicians on requested research projects to collect most pertinent data
• Provides accurate data pulls for external agencies as required for insurance/credentialing purposes

Qualifications:

• Bachelor’s degree required
• Minimum of 3 years of experience in database management
• Minimum of 3 years of clinical experience, preferably working with patients with vascular disease
• Experience in health sciences preferably medical education at RN or LPN level preferred RN or LPN licensure in NYS preferred

Key Skills:

• Able to communicate clearly and effectively on a wide range of issues with physicians, Vascular surgery staff members
• Able to organize workload, prioritize effectively, and meet deadlines.
• Able to determine project parameters, establish needed databases, analyze data, and generate meaningful reports.
• Able to assess billing reports and determine what measures should be taken regarding documentation and billing of procedures.
• Able to demonstrate proficiency with multiple software packages including database management, word processing, spreadsheets, Epic, and the patient information systems at local hospitals.

Thank you for your interest in Albany Med Health System! Albany Med Health System is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Albany Medical Center is the centerpiece of medicine, research, and medical education in New York’s Capital Region and is the area's largest private employer with more than 10,000 employees. Albany Medical Center offers excellent career opportunities in a wide range of roles in both patient care and administration.

Benefits:

• Excellent health care coverage with no copay at Albany Medical Center providers
• A wide array of services and programs to support emotional, physical, and mental wellbeing

Anchored in the state’s historic capital city, Albany Medical Center offers a full range of inpatient and outpatient care and is home to the region’s largest hospital, only Level 1 adult and pediatric trauma centers, and only children’s hospital. The downtown campus also offers opportunities at Albany Medical College.

Albany Medical Center, along with Columbia Memorial Health, Glens Falls Hospital, Saratoga Hospital, and the Visiting Nurses, form the Albany Med Health System, serving more than three million people over 25 counties.