Registration & Scheduler

10 John C. Lincoln Medical Center; Phoenix (AZ); On-site; USD 32,000 - 42,000; Full time

Job summary

HonorHealth is seeking a patient services professional in Phoenix to serve as the first contact for customers in the HOPD Registration department. You will organize clerical tasks, registrations, scheduling, and data entry to ensure smooth patient flow and accurate record-keeping.

Responsibilities include greeting patients, answering calls, registering patients, obtaining authorizations, and coordinating with physicians and billing.

Qualifications

• High School Diploma or GED required.
• 1 year in a healthcare-related field, scheduling, or registration preferred.
• 2 years in healthcare-related experience preferred.
• Fingerprint Clearance Card required.
• BLS certification preferred.

Responsibilities

• Acts as the first point of contact with customers; greets and informs patients.
• Handles telephone calls, messages, and directs inquiries to appropriate staff.
• Performs registration duties, collects signatures, and coordinates medical authorization/referrals.
• Schedules procedures and appointments; tracks no-shows and communicates with physicians.
• Performs data entry and maintains electronic patient records.
• Maintains patient chart process and communicates with insurance/billing as needed.
• Assists in imaging support tasks and PACS-related duties as applicable.
• Maintains inventory of office supplies and performs other duties as assigned.

Skills

Customer service

Telephone etiquette

Registration procedures

Data entry

Education

High School Diploma or GED

Tools

PACS system

Job description

Primary City/State:Deer Valley Medical Office Building - 19636 N 27th Ave Phoenix, AZ 85027 Category:Patient Services Shift:Day Department:HOPD Registration

Monday-Friday 8:30-5:00 supporting Deer Valley Cardiac Rehab

Great care starts with great people. (Like you.)

At HonorHealth, you'll find something special. From humble beginnings in 1927 to one of Arizona's largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most - caring for the health and well-being of people and communities across the greater Phoenix area.

Responsibilities:

JOB SUMMARY

Acts as first point of contact to all customers. Organizes and facilitates clerical administrative duties of department. Performs a variety of cross‑functional clerical and patient support duties to include telephone, registration, scheduling clerical administrative duties and/or data entry duties as they relate to department. Responsible for patient chart maintenance and communication with physicians' offices as needed and requested. Duties listed below may vary depending on departmental needs or in some department areas may not be applicable at all.

ESSENTIAL FUNCTIONS

• Contacts/greets and communicates with customers. Responsible for answering telephone calls, retrieving and responding to voice mail messages. Directs all information to appropriate individual. Orients patients to the department with directions and instructions.
• May also be performing the following imaging support duties: Receives and transfers incoming calls. Generates reports and retrieves images from the PACS system. Assists in maintaining efficient patient workflow. Maintains all records and ensure dissemination of such files to designated/requesting parties. Ensures patients are appropriately prepared for their exam. Transports patients when necessary, will assist Supervisor, Radiologist and/or Technologists within scope of position as directed.
• Scheduling: Performs a variety of scheduling for procedures. Is not limited to: scheduling patients for initial and follow‑up appointments. Tracks no‑shows, documents in appropriate system and communicates with physician, if applicable. Provides schedule in directed format to staff as needed.
• Registration: Performs a variety of registration duties, is not limited to: providing patient with the initial registration information, creates and/or chooses appropriate electronic record, gathers signature (electronic or otherwise), medical authorization/referral coordination and / or financial responsibility. Completes daily data entry and scanning of patient registration information.
• Obtains authorization from insurance companies as applicable. Collects co‑pays and payments required for procedures. Completes and submits daily deposits and or billing as applicable.
• In accordance with HIPPA, completes patient chart process and maintains with appropriate information. Communicates with applicable insurance carriers and hospital billing for authorization updates. Ensure that appropriate chart information is forwarded to medical records as applicable.
• Complete patient chart process and maintains with appropriate information. Communicates with Workman’s Compensation and hospital billing for authorization updates and billing. Ensure that appropriate chart information is forwarded to medical records as applicable.
• Views email on a daily basis and provides supervisor with appropriate information and memorandums.
• Maintain inventory of office supplies/forms and places orders as required.
• Performs other duties as assigned.

EDUCATION

High School Diploma or GED Required

EXPERIENCE

1 year, in healthcare related field and knowledge of medical terminology, or experience in scheduling and/or registration in a healthcare setting. Preferred

2 years, in healthcare related experience, including scheduling and registration experience, or Patient Access, Outpatient Medical Imaging, Medical scheduling or closely related experience. Preferred

LICENSE AND CERTIFICATIONS

Fingerprint Clearance Card (FPC) - Certificate, Have a current Fingerprint Clearance card, or within seven (7) working days after employment shall apply and be eligible for a Fingerprint Clearance Card (Pediatric Behavioral Health Sites ONLY) Required

Basic Life Support (BLS) - Certification, Preferred

We're all in for your career.