Registration & Records Generalist

Aims Community College; Evans (CO); On-site; USD 53,000 - 57,000; Full time

Benefits offered by this job

Medical & dental coverage

Leave & holidays

Tuition reimbursement

Free parking

4-day summer schedule

Job summary

Aims Community College actively supports an environment that embraces its mission and values. This position strengthens the college by performing in Registration & Records with a focus on compliance with federal and state regulations and accreditation standards.

It supports student services across registration and records functions. The role leads registration processes, coordinates transfer evaluation, and collaborates with academic units to ensure accurate course equivalencies and timely

Qualifications

• Bachelor's degree plus 3 years in a Registrar/Records role or equivalent.
• Working knowledge of student records processes, grading, degree awards, and degree audits.
• Experience with student information systems and MS Office programs.

Responsibilities

• Lead student registration processes and data changes in compliance with Aims policies.
• Coordinate transfer course equivalencies with academic units.
• Serve as a point of contact for internal and external stakeholders on registration and records.
• Develop and deliver training on college policy, federal/state regulations, and records procedures.
• Support Registration & Records with special projects and SIS testing.
• Assist ERP System testing and interpretation of policies and procedures.

Skills

Registrar experience

Education

Bachelor's degree in Higher Education/Business Admin or related field

Tools

Microsoft Office

Job description

Are you a current Aims Employee, Temporary Worker?

If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen.

Are you a current Aims Student?

If so, to help avoid future access issues, please apply through your Workday account using the Aims Jobs app on your Workday home page.

Are you both an Employee and a Student?

If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. For assistance, please contact the recruitment team at 970-378-3720.

Minimum Hiring Annual Salary:$52,612.00Maximum Hiring Annual Salary:$56,821.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.
• A combination of related education, on-the-job work experience, certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position, may be considered.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

• Benefits are effective immediately
• 100% employer provided medical & dental coverage employees (employee only option)
• 85% employer provided medical & dental coverage for employee's spouse and/or family
• Voluntary vision insurance
• Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
• 17 paid holidays and 3 personal days each year
• Summer schedule: 4-day work week - Fridays Off
• Employer paid long-term disability and life insurance premiums
• Tuition waiver & reimbursement for employees
• Tuition waiver for dependents
• PERA employer (see www.copera.org for comprehensive benefits)
• Additional supplemental benefits & retirement programs available
• Access to the PERC (Aims gym) for employee & one guest
• Free parking on all campuses

Job Description:

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position. This position supports the organization through work in a variety of student services areas, which may include activities related to registration and records. Ensuring compliance with federal, state, and accreditation regulations.

Serves as a lead for student registration processes, including but not limited to student registration troubleshooting, processing of necessary registration & records data changes in compliance with Aims policies and procedures. Coordinates with academic units related to transfer course equivalencies. Serves as a point of contact for internal and external stakeholders related to registration and records processes.

Assists the Registration & Records leadership team in identifying, developing, and delivering training related to College policy and procedure, federal and state regulations, and registration and records functions.

Supports Registration & Records with special projects, student information system testing, and interpretation of policies, procedures and other regulations.

Registration & Records Support:

• Provide quality, student-focused service and engage in continuous quality improvement.
• Work collaboratively with staff and faculty in support of R&R-related strategic initiatives.
• Respond to a variety of questions from students, staff, faculty, administrators, and the college community.
• Resolve student concerns based on applicable policies, procedures, and processes as they apply to R&R.
• Input, update, and retrieve information from the Student Information Systems.
• Educate and assist students on the use of Aims web services.
• Support students through connection, entry, progression, and completion of processes.
• Assist with processing using critical thinking and problem-solving to resolve issues.
• Refer students to other offices and resources as necessary.
• Maintain currency on R&R and general college student services information by attending meetings, training, and independent research.

Transfer Evaluation:

• Determine accreditation of transfer institution and the transferability of transcripted coursework.
• Articulate transfer coursework from outside educational institutions as well as from appropriate examinations such as CLEP or Advanced Placement.
• Coordinate with academic department chairs and program directors as needed to determine course equivalencies.
• Communicate transfer evaluation results to students in a timely manner.
• Monitor processes for adherence to deadlines, procedures, accuracy, and consistency in data entry.
• Troubleshoot and help with problems related to transfer evaluation.
• In coordination with the Registration & Transfer Evaluation Coordinator, develop and deliver training sessions to include all aspects of the process.
• Provide updated and additional training as needed.
• Assist with questions of transfer valuation as they relate to legislative and accreditation requirements and college policies and procedures.

Department Liaison:

• Research and resolve concerns with student data.
• Monitor and ensure compliance with legislative requirements, such as FERPA.
• Serve as a contact for the redesign of high school programs and related forms.
• Assist students, faculty, staff, and alumni with all aspects of Registration & Records.
• Assist with special projects as assigned by the Registrar, Assistant Registrar, and Registration & Transfer Evaluation Coordinator.
• Assist in testing of the ERP System and any other third-party systems associated with the Registration & Records office.

Other Duties as Assigned

Minimum Qualifications:

• Bachelor's degree in Higher Education, Business Administration, or other related field; plus three (3) years of experience in a Registrar, Records, or related office, or other related experience, or an equivalent combination of education and/or work experience.
• Working knowledge of student records processes, grading, awarding of degrees, and degree audit systems.
• Experience with student information systems and Microsoft Office programs.

Preferred Qualifications:

• In-Depth registration & records experience

All Applicants:

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section. If there are missing documents, your incomplete application will not be considered. Per the Colorado Job Application Fairness Act, you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.

For information on our hiring practices, please visit our resource page: https://www.aims.edu/departments/human-resources/hiring-process. Aims Community College is an equal opportunity employer. Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status. All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with the Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within three (3) business days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

To be considered, please provide a thorough and complete application. Initial screening will be conducted by a committee based on completed application materials. Employees in these positions may be asked to participate in temporary assignments lasting less than nine (9) months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay. Upon hire, all positions at Aims Community College require a criminal background check and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.