Registration & Insurance Specialist

RiseMe; Chicago (IL); On-site; USD 52,000 - 78,000; Full time

Job summary

UChicago Medicine is seeking a Registration & Insurance Specialist for a remote role in the Finance Department. You will review patient insurance, determine network status, verify coverage, and manage pre- and post-billing activities, including self-pay balances.

You will coordinate with physicians and clinical staff, notate Epic FYI entries, and explore GAP/SCA options. Strong communication and independent work are essential in a fast-paced environment that impacts patient care.

Qualifications

• High school diploma and 3–5 years of insurance experience.
• Hospital information systems experience preferred.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Notating Epic FYI clearly for end users with concise notes.
• Perform complex registration and insurance reviews for out-of-network exceptions.
• Follow up with payers on GAP exceptions to keep clinical teams informed.
• Coordinate with revenue cycle team for timely follow up on OON patients, educate patients on plans and potential out-of-pocket costs.
• Review 90/10 global period patients for accuracy in FYI notes.

Skills

Strong communication

Problem solving

Organizational skills

Independence

Teamwork

Written and verbal communication

Microsoft Office proficiency

HIPAA knowledge

EHR/EMR familiarity

Medical terminology

Data entry

Authorization/referral understanding

Education

High school diploma or equivalent

Tools

Epic

Cerner

Job description

Be a part of a world-class academic healthcare system, UChicago Medicine, as a Registration & Insurance Specialistwith the Finance Department. This is a remote, work from home opportunity, and you may be based outside of the greater Chicagoland area.

Under general direction, this position is responsible for conducting detailed reviews of patient insurance information to determine network status, verify active coverage, and review both pre- and post-billing activities for payments, including identifying self-pay balances. The role also involves initiating GAP exceptions and collaborating with managed care teams to secure single case agreements as needed. This position requires frequent communication and coordination with physicians and clinical staff involved in patient care. The ideal candidate will demonstrate strong critical thinking skills, work independently, and excel in both written and verbal communication within a fast-paced environment where timely, accurate work has a direct impact on patient care.

Essential Functions

• Notating Epic FYI as directed within the standard work. This includes using smart phrases/smart text for easy interpretation of the note. Notes much be clear and concise for the end user to interrupt with limited abbreviations that are not well known outside of revenue cycle.
• Perform complex registration (which may require direct patient contact) and insurance reviews for out of network (OON) exceptions within the timeframes identified through department protocols. This includes correct clinical routing based on service line, verifying insurance is accurate, determining if a GAP or an SCA is a viable coverage option, reviewing account notes and billing activity to identify insurance payments and self-pay balances.
• Consistent and timely follow up with payers on the status of GAP exceptions in an effort to keep the clinical team informed for the best possible outcome.
• Coordination with key players in revenue cycle for timely follow up on OON commercial patients. This includes ensuring a proper handoff so patients are educated and informed on their plans and possible of pocket expectations. These patient may require estimates and waivers to be signed accepting financial responsibility for the course of treatment.
• Timely review of the 90/10 global period patients to ensure accuracy in the FYI notes per the standard work.
• Handle all IBCCP referrals according to the tip sheet provided. This includes proper allocation of the OTHER guarantor and insurance plan to signify IBCCP. Invoicing paperwork to be completed per standard work timely and efficiently.
• Monitor work queues and email inbox for appropriate follow up on accounts with timely resolution for end users.

Required Qualifications

• High school diploma or equivalent. 3 – 5 years of related insurance experience and 2 years of patient account experience preferably in a hospital setting. Strong communication, problem solving and organizational skills.
• Ability to work independently and as part of a team. Ability to prioritize workload and make decisions effectively and timely.
• Excellent written and oral skills
• Previous experience with hospital information systems strongly preferred.
• Proficiency in Microsoft Office Suite
• Insurance Knowledge (Basic): Understanding of health insurance types (HMO, PPO, Medicaid, Medicare).
• Coverage Verification: Ability to check eligibility, benefits, and network status.
• Familiarity with EHR/EMR Systems: Basic navigation of platforms like Epic, Cerner, or
  similar systems.
• Medical Terminology (Basic): Understanding of key insurance and billing terms.
• Data Entry: Accurate input of patient and insurance information.
• Authorization/Referral Understanding: Knowing when prior authorization or referrals may be
  needed.
• Knowledge of HIPAA: Understanding privacy regulations and how to protect patient
  information.
• Microsoft Office Proficiency: Especially Excel and Outlook for tracking and communication.

Position Details:

• Job Type/FTE: Full Time (1.0 FTE)
• Shift: Days, Monday-Friday 8am-5pm
• Unit/Department: Finance
• Work Location: Full Time Remote
• CBA Code: Non-Union

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities

UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.