NWIN Patient Registration Representative, Registry

UChicago Medicine; Crown Point (IN); On-site; USD 32,000 - 42,000; Part time

Benefits offered by this job

Competitive salary

Health benefits

Work at a renowned healthcare institution

Job summary

A leading academic healthcare institution in Crown Point, Indiana is seeking a PRN Patient Registration Representative. In this role, you will facilitate patient care by scheduling appointments and providing excellent customer service in various departments. The ideal candidate has at least 5 years of clinical experience, familiarity with hospital information systems, and strong communication skills. This role offers a unique opportunity to be part of a world-class healthcare team, emphasizing quality and compassion in patient care.

Qualifications

• 5 years of related clinical work experience.
• Medical terminology experience preferred.
• Experience working with hospital information systems.
• Experience with insurance verification.
• Minimal typing speed of 35 wpm.

Responsibilities

• Schedules patient appointments, tests, and procedures.
• Provides strong customer service and critical thinking.
• Monitors scheduling and billing documentation.
• Maintains patient confidentiality.
• Cross-cover multiple departments (Microhospital, Radiology, Lab, Emergency) as needed.

Skills

Customer Service

Communication Skills

Multitasking

Attention to Detail

Problem Solving

Education

High School Diploma or equivalent

Bachelor's Degree (preferred)

Tools

EPIC EMR

MS Office Suite

Job description

Join a world‑class academic healthcare system, UChicago Medicine Crown Point, located in Crown Point, Indiana, as a PRN Patient Registration Representative. UChicago Medicine is an integrated academic and community health system with multiple primary medical facilities within the surrounding suburbs of Chicago.

Under general supervision, the Patient Registration Representative serves as an essential member of the team, responsible as a resource for ensuring patients access their care in a seamless manner. The PRR provides support to patients and families, physicians, care team, and additional Crown Point staff to facilitate patient care for various areas of the facility (the micro hospital, radiology department, laboratory department, ambulatory surgery center, radiation oncology, infusion, cancer center and multispecialty clinics). The position schedules medical procedures and services and performs registration processes, including but not limited to payment collection functions. Provides excellent customer service. The PRR maintains a clean, orderly work environment that is conducive to the provision and coordination of patient‑centered care.

Essential Job Functions

• Schedules patient’s follow up clinic appointments, tests and procedures, as directed by the nurse or provider. Follows up with the appropriate staff regarding scheduled appointments or schedule changes.
• Schedules diagnostic tests and procedures as determined by the medical staff.
• Exceptional computer skills and ability to utilize multiple applications to support accurate and timely check in at Kiosk or in person, and scheduling required.
• Completes reschedules due to clinic/resource closures.
• Responds to EPIC in‑basket messages in a timely manner.
• Provide ID bands to patients as needed.
• Transcribe orders (i.e. lab, radiology, etc.)
• Monitors WQs to schedule from appointment requests or resolve billing/document errors
• Exhibits strong customer service, sophisticated communication and critical thinking skills in response to patient and care team inquiries/requests.
• Adheres to established standard work and utilizes identified communication tools to ensure a consistent and exceptional patient experience.
• Initiates problem solving to resolve patient questions/complaints and refers escalated concerns to appropriate sources for resolution.
• Pleasantly greets patients upon arrival, complete check in and/or arrival process (i.e. obtains signatures on the appropriate forms, collects and updates patient demographics, referrals, guarantor, insurance and other billing information; interviews patients and other parties to obtain information).
• Ensures families receive appropriate intake forms and instructions to complete visit. Print labels for clinical use and scans documents as needed.
• Verifies insurance coverage and partners with the Patient Access team to ensure the insurance coverage is accurate.
• Refers patients to financial counseling to explain hospital policies, including payment and credit policies.
• Receives and processes payments.
• Reconciles EPIC cash drawers.
• Performs EMR scanning.
• Informs patients/families of any wait times or delays in service.
• Queries for MyChart and Care Everywhere.
• Responds to patient inquiries in‑person.
• Maintains patient confidentiality according to policy and procedure regarding sharing of information.
• Answers incoming internal calls and assists with general clerical duties as needed within the department.
• Assists with the orientation of new employees.
• Cross‑covers multiple patient care areas (i.e. Microhospital, Radiology, Laboratory, Ambulatory Surgery Center, Cancer Center, Radiation Oncology, Infusion, Multispecialty – MOB).
• Demonstrates behavior consistent with the patient centered care philosophy. Takes initiative in seeking feedback on performance and reacts appropriately to constructive feedback given.
• Completes additional responsibilities as directed by management.

Required Qualifications

• High School Diploma or equivalent; bachelor's degree preferred.
• At least 5 years of related clinical work experience.
• Medical terminology experience is strongly preferred. Certificate is a plus.
• Previous experience with hospital information systems required.
• Experience working with insurance companies and knowledge of insurance verification and third‑party collection procedures required.
• Excellent written and verbal communication, organizational, and customer service skills.
• Ability to multitask effectively, work independently, use discretion and good judgement, and maintain patient confidentiality.
• Minimal typing speed of 35 wpm required.
• Proficiency in MS Office Suite.
• 2+ years of EPIC EMR experience.

Position Details

• Job Type/FTE: Registry (.10 FTE)
• Shift: Primarily Mid day 12:00 pm – 8:00 pm, with occasional requirement to work 7:00 am – 3:30 pm or 3:00 pm – 11:30 pm depending on staffing needs.
• Work Location: Onsite
• Unit/Department: Emergency Department
• CBA Code: Non‑Union

Why Join Us

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities.

UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

As a condition of employment, all employees are required to complete a pre‑employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position. The pay range is based on a full‑time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits – UChicago Medicine.