Registration & Data Specialist - Villago (3290)

Villago Middle School; Casa Grande (AZ); On-site; USD 21,000 - 30,000; Full time

Job summary

Villago Middle School in Casa Grande, Arizona is seeking a Registration & Data Specialist to manage student registrations and keep accurate records in the district's information system. The role reports to the Principal and requires attention to detail, English proficiency, and a willingness to perform notary services and clerical tasks across the site.

Full-time position with benefits; starting date is immediate with a salary of $18.46 per hour.

Qualifications

• High School diploma or equivalent required.
• Criminal justice fingerprint/background clearance.
• Ability to read, write and communicate clearly in English.

Responsibilities

• Adheres to the procedural direction, training, and oversight for the purpose of compliance with District requirements.
• Develops master class schedule for the purpose of ensuring course and class size accuracy.
• Informs Administrators of possible student course deficiencies or unusual placements for the purpose of ensuring student success and course requirements in accordance with District policy.
• Interprets transcripts of incoming students for the purpose of transferring grades and semester credit hours into the district student information system.
• Maintains a variety of files, documents and student records utilizing the computerized student records system for the purpose of documenting and/or providing reliable information relative to records.
• Performs notary services for the purpose of providing source of assistance for documents that are to be notarized.
• Performs enrollment and withdrawal activities on the automated student information system for the purpose of ensuring compliance with financial, legal, state or federal requirements.
• Prepares written materials for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes requests from students, other districts, colleges/universities and/or employment agencies for the purpose of providing required information.
• Reviews established guidelines in evaluating incoming student transcripts for the purpose of ensuring their conformance with district grading, curriculum and course credit systems.
• Verifies student information for the purpose of ensuring the accuracy of the information.

Skills

Notary services

English communication

Education

High School diploma or equivalent

Criminal justice fingerprint/background clearance

Job description

Registration & Data Specialist - Villago (3290)

Casa Grande Elementary School District Villago Middle School - Casa Grande, Arizona Open in Google Maps

This job is also posted in Casa Grande Elementary School District 4

Job Details

Job ID: 4298887

Application Deadline: Posted until filled

Re-Posted: Oct 26, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

The job of Registration & Data Specialist is done for the purpose/s of performing specialized clerical and technical tasks related to the registration of students and maintenance of computerized student records and files; providing student information to authorized parties in conformance with established policies; providing general clerical support, information and/or direction as may be assigned at assigned school site.

This job reports to the Principal

Essential Functions

• Adheres to the procedural direction, training, and oversight, provided by the Data Specialist, as related to student information for the purpose of compliance with District, state and/or federal requirements.
• Develops master class schedule for the purpose of ensuring student course and class size requirements are accurate.
• Informs Administrators of possible student course deficiencies or unusual placements for the purpose of ensuring student success and course requirements in accordance with District policy.
• Interprets transcripts of incoming students for the purpose of transferring grades and semester credit hours into the district student information system.
• Maintains a variety of files, documents and student records utilizing the computerized student records system (e.g. grades, transcripts, schedules, student information, etc.) for the purpose of documenting and/or providing reliable information relative t
• Performs notary services for the purpose of providing source of assistance for documents that are to be notarized.
• Performs enrollment and withdrawal activities on the automated student information system for the purpose of ensuring compliance with financial, legal, state or federal requirements.
• Prepares written materials (e.g. certificates, programs, bulletins, reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes requests from students, other districts, colleges/universities and/or employment agencies (e.g. transcripts, job verification, etc.) for the purpose of providing required information.
• Reviews established guidelines in evaluating incoming student transcripts for the purpose of ensuring their conformance with district grading, curriculum and course credit systems.
• Verifies student information (e.g. grades, student information, etc.) for the purpose of ensuring the accuracy of the information.

Other Functions

• Assists other personnel for the purpose of supporting them in the completion of their work activities.
• Attends in-service trainings, staff meetings, workshops, etc. as requested for the purpose of conveying and/or gathering information required to perform job functions.
• Responds to inquiries of staff, other educational institutions, the public, parents and/or students for the purpose of providing information and/or direction.
• Serves as resource to employees and/or organizations for the purpose of interpreting and conveying appropriate procedures required for district operations.

Job related experience is desired. Full time with Benefits.

Qualifications:

• High School diploma or equivalent required
• Criminal justice fingerprint/background clearance
• Ability to read, write and communicate clearly in English

This is a 12-month position.

Position Type: Full-Time

Salary: $18.46 Per Hour

Job Categories

Support Staff > Administrative Assistant

Contact Information

• Stacy Howell , Director of Talent Acquisition & Employee Services
• 220 W. Kortsen Road
• Casa Grande, Arizona 85122
• Phone: [phone]
• Email: [e-mail]