Registrar - Secondary

Douglas County School District; Castle Rock (CO); Hybrid; USD 29,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

HSA

FSA

Retirement plan (401(k)/403(b)/457)

Life insurance

Disability insurance

EAP

Job summary

Douglas County School District in Castle Rock, CO, seeks a Registrar - Secondary to serve as the primary contact for enrollments and withdrawals, manage student data in SIS, and coordinate the district’s Master Schedule for the new school year.

You will lead enrollment processes, maintain secure student records, and support teachers and administration with ad hoc SIS reports. The role is full-time with a 40-hour work week, open until filled, with competitive benefits.

Responsibilities

• Prepare, monitor, and process Express Check-In, ensuring validation of student enrollment, demographic, household, emergency contact information and the collection of student fees associated with the students’ schedules.
• Coordinate the building check-in day for student pictures, student IDs, etc.
• Direct and train student office workers, interns, peer counselors, volunteers, etc. to perform routine office functions; ensure confidentiality, professional behavior, and maintain discipline.
• Assist and train teachers, staff and administration in Ad Hoc report creation in the Student Information System.
• Create Help Desk requests for additional rights, discrepancies, concerns, changes, and errors within or to the Student Information System.
• Perform other related duties as assigned or requested.
• Complete successful student registration and/or transfer, by obtaining and verifying authenticity of required registration documentation; enter student data accurately into the District’s Student Information System (SIS) according to protocol; maintain the accuracy of student data through the District's Exception Reports; provide data for compliance reports.
• Cooperate with district departments on guardianship, home study, homeless students, Special Education, and foreign and exchange students, to ensure full access to services for all students.
• Schedule new and transferring students into classes and/or change student schedules based on sound judgment identifying needs of the student and as requested from Administrators, Counselors, special education staff, or other appropriate school personnel.
• Pull courses from the course master into Infinite Campus to prepare for student course registration requests, build sections, assign teachers to courses, analyze conflicts, roster students into sections (and roster changes) to ensure each student has been successfully scheduled into classes for the new school year and for the Summer School/Enrichment session(s).
• Collaborate with District Departments and Charter schools for Open Enrollment, Administrative Transfer, and Open Enrollment Two; manage all dual enrollments for students participating in unique district programs.
• Inventory student cumulative files for current, graduated & withdrawn students, and other data as needed.
• Produce honor rolls, post grades, open the grading window, and perform grade validations.
• Verify availability of grades/transcripts in the parent portal.
• Purge, prepare, and scan student records into the Districts Universal Content Management system to comply with Colorado State Archive requirements.
• Fulfill transcript/records requests and Confirmation of Enrollment and Attendance in a timely and efficient manner in order to meet statutory compliance.

Education

High School or Equivalent (Required)

Job description

Please complete this application using your full legal name as it appears on your government issued forms of identification when you have time to go from start to finish. Application details cannot be saved along the way, and you must complete and submit the application in one sitting. If you leave your computer and return later, you may time out. REMINDER: Current DCSD employees must apply through their district log-on, this application is for external candidates only! Job Posting Title: Registrar - Secondary Job Description: Primary point of contact for enrollments/withdrawals of students in compliance with applicable state and federal laws and District policies and procedures. Coordinates student enrollment, registration, permanent files, and the information systems processes. Supervises the collection and reporting of all official academic records. Responsible for the administration, coordination, and communication of the student and course registration process and Master Schedule. Develops and promotes good community relations among various community members and school clientele. ESSENTIAL PHYSICAL REQUIREMENTS: • Occasional lifting, five (5) to forty (40) pounds • Frequent sitting • Moderate bending, stooping, walking, standing, kneeling, squatting, and reaching Position Specific Information (if Applicable): Responsibilities: Prepare, monitor, and process Express Check-In, ensuring validation of student enrollment, demographic, household, emergency contact information and the collection of student fees associated with the students’ schedules. Coordinate the building check-in day for student pictures, student ID's, etc. Direct and train student office workers, interns, peer counselors, volunteers, etc. to perform routine office functions; ensure confidentiality, professional behavior, and maintain discipline. Assist and train teachers, staff and administration in Ad Hoc report creation in the Student Information System. Create Help Desk requests for additional rights, discrepancies, concerns, changes, and errors within or to the Student Information System. Perform other related duties as assigned or requested. Complete successful student registration and/or transfer, by obtaining and verifying authenticity of required registration documentation; enter student data accurately into the District’s Student Information System (SIS) according to protocol; maintain the accuracy of student data through the District's Exception Reports; provide data for compliance reports. Cooperate with district departments on guardianship, home study, homeless students, Special Education, and foreign and exchange students, to ensure full access to services for all students. Schedule new and transferring students into classes and/or change student schedules based on sound judgment identifying needs of the student and as requested from Administrators, Counselors, special education staff, or other appropriate school personnel. Pull courses from the course master into Infinite Campus to prepare for student course registration requests, build sections, assign teachers to courses, analyze conflicts, roster students into sections (and roster changes) to ensure each student has been successfully scheduled into classes for the new school year and for the Summer School/Enrichment session(s). Collaborate with District Departments and Charter schools for Open Enrollment, Administrative Transfer, and Open Enrollment Two; manage all dual enrollments for students participating in unique district programs. Inventory student cumulative files for current, graduated & withdrawn students, and other data as needed. Produce honor rolls, post grades, open the grading window, and perform grade validations. Verify availability of grades/transcripts in the parent portal. Purge, prepare, and scan student records into the Districts Universal Content Management system to comply with Colorado State Archive requirements. Fulfill transcript/records requests and Confirmation of Enrollment and Attendance in a timely and efficient manner in order to meet statutory compliance. Certifications: Education: High School or Equivalent (Required) Skills: Position Type: Regular Primary Location: Castle View High School One Year Only (Yes or No): No Scheduled Hours Per Week: 40 FTE: 1.00 Approx Scheduled Days Per Year: 260 Work Days (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.) Minimum Hire Rate: $21.17 USD Hourly Maximum Hire Rate: $27.78 USD Hourly Full Salary Range: $21.17 USD - $34.38 USD Hourly All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE. Benefits: This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options. Time Off Plans: This position is eligible for paid vacation, sick and personal time. This position will be open until filled, but will not be open past: January 8, 2027 Proud to Be DCSD - 65 Years of Excellence A career in Colorado's Douglas County School District is a chance to be part of something incredibly important and fulfilling. Spanning over 850 square miles, Douglas County School District offers a variety of communities ranging from small rural farm towns to large and fast-growing suburban neighborhoods. At the heart of it all is a love and dedication to family and a unity of purpose around ensuring that each and every one of our community’s 61,000+ students receives the education needed to have the brightest future possible. Unity of Purpose DCSD’s Board of Education adopted the following goals for our school district – and our leaders, educators and support staff work diligently to incorporate these values in everything they do. 1. Academic Excellence 2. Outstanding Educators and Staff 3. Safe, Positive Climate and Culture 4. Collaborative Relations with Parents and Community 5. Financial Well-Being Students Are at the Center of What We Do In Douglas County, we know that working in education is more than a job - it’s a calling. Every day our dedicated team of educators guides our community’s future leaders by encouraging them to ask questions, explore new ideas, and solve problems. Our school leaders and staff put students first in everything they do and work hard to ensure that our educators have the tools they need to provide every student the best education possible. Every Student is Unique In Douglas County, we understand that no two students are the same. Each has a unique learning style and needs. We also know that students want and deserve multiple options for life after high school. We support all students, whether their goal is to go on to a four-year college, join the military, or directly enter the workforce. We have the programs and know-how to ensure our students are successful in whatever they choose to do after high school. Every Employee Matters. Every Employee Contributes From our school principals and licensed teachers to our nutrition services staff and bus drivers, all DCSD employees touch the lives of students and every employee contributes to their success.