Registrar - CHS

Coolidge High School; Coolidge (AZ); On-site; USD 19,000 - 28,000; Full time

Job summary

Coolidge High School is seeking a Registrar to manage campus student records, enrollments, transfers, and withdrawals. You will maintain accurate data in physical and electronic formats while supporting counselors and administration across multiple programs.

The role requires strong clerical and computer skills, plus attention to confidentiality and data integrity at the campus level in Coolidge, AZ. Immediate starting date with full-time hours.

Qualifications

• High school diploma or equivalent required.
• Clerical and computer skills a must.
• Ability to work with employees at multiple sites.
• Maintain accurate student records and confidentiality.
• Strong communication, organizational and interpersonal abilities.

Responsibilities

• Maintain physical and computerized student records including folders, rosters, schedules and grade books.
• Process new student records, transcripts and data entry into databases.
• Use software to develop or maintain spreadsheets and databases.
• Coordinate grading, verification and printing of report cards.
• Process requests for transcripts for colleges and universities.
• Calculate GPA, class rank and honor rolls.
• Assist counselors with enrollment, withdrawals and transfers.
• Assist administration with reports and student data information.
• Maintain confidentiality of information.

Skills

Clerical experience

Computer skills

Multisite collaboration

Recordkeeping

Communication skills

Customer service

Organizational & interpersonal skills

Education

High School Diploma or Equivalent

Job description

Registrar - CHS

Coolidge Coolidge High School - Coolidge, Arizona Open in Google Maps

This job is also posted in Coolidge

Job Details

Job ID: 5988854

Application Deadline: Posted until filled

Posted: Nov 09, 2026 7:00 AM (UTC)

Starting Date: Immediately

Job Description

PRIMARY PURPOSE: Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus.

PERFORMANCE RESPONSIBILITIES:

• Maintain accurate physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Ability to use personal computer and software to develop or maintain spreadsheets and databases.
• Coordinate grading process, verification and correction of grades, and printing and distribution of report cards.
• Process and transmit requests for student information, including student transcripts for colleges and universities.
• Calculate grade point averages, class rank, and prepare honor rolls.
• Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
• Assist campus administration and counselors with the preparation of reports and student data information.
• Maintain confidentiality of information.

Qualifications:

• High School Diploma or Equivalent
• Experience in Clerical and Computer Skills
• Ability to work with employees at multiple sites
• Keep and Maintain Accurate Records
• Effectively communicate with fellow employees
• Provide Customer Service Special
• Strong organizational, communication, and interpersonal skills

Experience: Three years clerical experience

Terms of Employment

• Grade 2 on the Classified Pay Scale
• Work Days – 12 Month; 10hour per day
• Benefits – All approved benefits for Classified Employees

Reports To

Site Principal or Designee

Position Type: Full-Time

Salary: $17 Per Hour