Registrar

Stanford University; Palo Alto (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Stanford University School of Medicine seeks a Registrar to provide strategic leadership, vision, and direction for its Registrar’s Office. The Registrar oversees administration, integrity, and continuous improvement of student academic records, registration, enrollment, and related services that support the School’s educational mission.

Reporting to the Director for Education Data Systems and Student Experience, this role leads a team, harmonizes processes across the School and University, and

Qualifications

• Bachelor’s degree and eight years of relevant experience, or combination of education and relevant experience.
• Experience in higher education setting preferred.
• Strong leadership and strategic management skills.
• Demonstrated experience managing people.
• Advanced communication skills to clearly convey information to diverse audiences.
• Understanding of underlying technological needs and requirements.
• Demonstrated ability to work collaboratively.

Responsibilities

• Manage the work of managers and staff to implement strategic goals, staffing, and hiring decisions.
• Identify, clarify, and resolve complex issues with university-wide scope and significant impact across areas.
• Provide strategic direction for and manage a major student services program area, including forecasting and budgeting.
• Develop, analyze, measure effectiveness and oversee programs and tools for delivery of student services.
• Review policy exceptions and procedures; make recommendations affecting academic capabilities.
• May guide policy development and serve as senior advisor on programmatic issues.
• Interpret and ensure compliance with policies; direct process improvement for the organization.
• Lead school-wide initiatives and long-range planning for services and policy development.
• Represent programs at senior-level meetings and external engagements.
• Evaluate technological needs and effectiveness for delivering student programs and services.
• Identify and manage relationships and negotiate with partners.

Skills

Advanced communication

Analytical skills

Leadership & strategic management

People management

Policy & governance understanding

Collaboration

Education

Bachelor's degree + 8 years experience

Tools

Microsoft Office Suite

Job description

EPS is seeking an experienced Registrar to provide strategic leadership, vision, and direction for the Stanford School of Medicine Registrar’s Office. The Registrar oversees the administration, integrity, and continuous improvement of student academic records, registration, enrollment, and related academic services, ensuring these functions effectively support the School’s educational mission and the evolving needs of its students and academic programs.

Reporting to the Director for Education Data Systems and Student Experience, the position works closely with Medical Education leadership and partners across functional areas within the School of Medicine and Stanford University to translate institutional priorities into effective registrar services, processes, and systems.

The Registrar provides both strategic and operational leadership, identifying opportunities to strengthen services, improve processes, and address complex issues that may span multiple functional areas. The role requires sound judgment, broad discretion, and the ability to navigate complex academic policies, systems, and stakeholder needs in a highly collaborative environment.

The Registrar also leads and manages a team of professional staff, establishing priorities, developing staff, strengthening operational effectiveness, and fostering a collaborative, service-oriented culture. The successful candidate will bring strong expertise in academic administration, a commitment to service excellence and continuous improvement, and the ability to lead complex operations while building strong partnerships across the School and University.

Core Duties

• Manage the work of managers and other employees, processes, andprojects, to implement the strategic goals of the unit, department, orschool. Make hiring decisions, provide coaching and mentoring, andmanage performance and staffing levels.
• Identify, clarify, and resolve complex issues withuniversity-wide scope and impact and substantial significance which mayspan multiple areas, using advanced technical and professional knowledgerequiring broad discretion and judgment.
• Provide strategic direction for and manage a major area, school,or cluster of student services programs, including forecasting,planning, and managing program budgets.
• Develop, analyze, measure effectiveness and oversee programs andtools for delivery of student services or programs.
• Review exceptions to university, program or unit policies andprocedures, settle grievances. Make recommendations that may impact theunit’s academic capabilities.
• May manage the direction of internal academic and administrativepolicy development for programs and operations. May serve as senioradvisor to dean on programmatic and policy development.
• Interpret, implement and ensure compliance with university,academic and administrative policies within an organization or program.Recommend new internal policies, guidelines and procedures. Directprocess improvement for organization or program.
• Lead university- or school-wide initiatives and campaigns;develop long-range planning and policy development for a school orprogram.
• Represent school/department programs and initiatives at seniorlevel meetings, conferences, and to both internal and externalconstituents.
• Evaluate and recommend the technological needs and effectivenessfor delivery of student programs and services.
• Identify, manage relationships, and negotiate with external andinternal partners.

Minimum Education andExperience

Bachelor’s degree and eight years of relevant experience, orcombination of education and relevant experience. Experience in highereducation setting preferred.

Knowledge, Skills and Abilities

• User knowledge of Microsoft Office Suite.
• Advanced communication skills to clearly and effectivelycommunicate information to internal and external audiences, clientgroups, and all levels of management.
• Strong analytical skills to review and analyze complex financialinformation.
• Strong leadership and strategic management skills.
• Demonstrated experience managing people.
• Understanding of underlying technological needs andrequirements.
• Demonstrated ability to work collaboratively.