Registrar

Lifelong Learning; Long Beach (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Lifelong Learning is seeking a Registrar to support student enrollment across multiple sites in California, including Wilmington and Long Beach. The role interfaces with several departments to ensure accurate student records and program completion, under Title 1 funding.

You will interpret transcripts, verify credits, and maintain the student information database, while assisting administrators and counselors with enrollment planning and reporting.

Qualifications

• High school diploma or GED required.
• Minimum of 3 years office experience or 3 years in a public school setting handling student information.
• Experience using student information databases.
• Proficient with word processing and spreadsheet software.

Responsibilities

• Interprets transcripts and verifies credits to ensure conformance with graduation requirements.
• Enter all necessary information into the student information database (tests, immunizations, records).
• Maintain records of completed coursework and grade changes.
• Assist administrators and counselors with student academic planning and reporting.
• Liaison between schools to obtain relevant student records/files.
• Prepare general, statistical and special reports for management.

Skills

Record keeping

Communication

Planning

Independence

Collaboration

Computer skills

Time management

Attention to detail

Education

High school diploma or GED

Tools

Student information databases

Job description

ASSURANCE LEARNING ACADEMYFull Time, Monday - Friday; 8 a.m. - 4:30 p.m.This position provides support to various school sites within the region, including Wilmington and Long Beach locations. The role may require travel between locations to meet site-specific needs.Help Us Change LivesWe live by the motto that “There is a Student in Front of Everything We Do” and we are very passionate about it. Do you have a passion to work with students? If so, then this is an exciting opportunity for you! You’ll have the opportunity to work with a diverse group of students supporting their growth and development. Remember the person who made a difference in your life? Now it’s your turn.This position is funded through the Title 1 GrantLearn more about us at https://learn4life.org/How You Will Make an ImpactThe Registrar is responsible for information processing of student enrollments in accordance with school policy. This Position will interface with various departments and personnel to provide information concerning student records and school program completion.RESPONSIBILITIES/DUTIES: This list is illustrative only and is not intended to be a comprehensive list of tasks performed by this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.Interprets transcripts of incoming students (e.g. cum folders, record card, withdraw grades from previous school, fines/fees from previous school, etc.) for the purpose of ensuring their conformance with school grading, curriculum and course credit systemsVerify credits earned to fulfill graduation requirementsEnter all necessary information in to student information database (i.e. Test scores, immunizations, court documents, records)Maintain records of students completed coursework including grades, grade changes, academic achievements, and student materialsAssist Teachers with information for student academic planningInform Administrators and/or Counselors of possible student credit deficiencies and/or unusual placements for the purpose of ensuring student successLiaison between schools to procure relevant student records/filesConduct pre-enrollment interviews with new students and parentsProcess requests from students, other districts, colleges/universities and/or employment agencies (e.g. transcripts, job verification, etc.) for the purpose of providing requested informationComplete and maintain forms required by the Department of Children Social Services, State Disability, adult programs, and Cal Learn/El NidoCompile student dataPrepare general, statistical and special reports for managementAttend student and school events (i.e. Graduation, Open House)Participate in staff meetings (i.e. WASC, staff development), as requestedAdherence to attendance policiesAdministrative duties, responsibilities, and activities may be assigned or changed from time to timeSPECIFIC KNOWLEDGE, SKILLS, LICENSES, CERTIFICATIONS, ETC:Excellent record keeping techniquesEffective communication, reading and writing skillsEffective planning and organizational skillsAbility to work independently with minimal supervisionAbility to collaborate with various levels of personnelAbility to use computer technology proficientlyAbility to meet schedules and timelinesUnderstanding of codes, regulations & laws related to student enrollment, graduation and transferMINIMUM QUALIFICATIONS:High school diploma or General Education diplomaMinimum of 3 years office experience or a minimum of 3 years in a public school setting handling student school information processing responsibilitiesExperience using student information databasesExperience with word processing and spreadsheet softwareTRAVEL: Ability to travel in performance of job duties is requiredPHYSICAL REQUIREMENTS:Mental Demands: high workflow management, high project coordinationFinger Dexterity: using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers togetherTalking: especially where one must convey detailed or important instructions or ideas accurately, loudly, or quicklyAverage Hearing: able to hear average or normal conversations and receive ordinary informationAverage Visual Abilities: ordinary acuity necessary to prepare or inspect documents or operate machineryPhysical Strength: sedentary work. Sitting most of the time, and occasionally exerts up to 10 lbs. of force (almost all office jobs)Frequent multi-tasking, changing of task priorities, repetitious exacting work requiredWorking in a noisy, distracting environment with frequent deadline pressures