Registrar

School of the Art Institute of Chicago; Chicago, Northern (IL, KY); On-site; USD 85,000 - 102,000; Full time

Job summary

School of the Art Institute of Chicago is seeking a Registrar who will lead the Registration and Records Office and supervise staff. You will develop scheduling, registration, and graduation processes while ensuring data integrity of academic records and compliance with FERPA and regulatory reporting.

The role requires collaboration with multiple offices on campus-wide operations and initiatives, including academic/catalog updates and course scheduling for each academic year.

Qualifications

• Requires Bachelor’s degree; Master’s degree preferred.
• Experience with student records, scheduling, or enrollment data in higher education.
• Proven ability to supervise staff and coordinate across departments.

Responsibilities

• Lead and manage the Registration and Records Office and supervise staff.
• Develop, implement, and assess scheduling, registration, and graduation processes.
• Ensure data integrity of academic records and regulatory reporting.
• Oversee course scheduling with stakeholders and campus operations.
• Supervise FERPA administration and compliance with policies.
• Coordinate with offices on data reporting and campus-wide initiatives.

Skills

PeopleSoft

Course Scheduling

Excel

PowerBI

Tableau

Collaboration

Presentation skills

Written communication

Education

Bachelor's degree

Master's degree preferred

Tools

PeopleSoft Campus Solutions

Coursedog

Slate

Job description

For more than 150 years, the School of the Art Institute of Chicago (SAIC) has been a leader in educating the world’s most influential artists, designers and scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC provides an interdisciplinary approach to art and design as well as world-class resources, including the Art Institute of Chicago Museum, on-campus galleries and state-of-the-art facilities. SAIC’s undergraduate, graduate and post-baccalaureate students have the freedom to take risks and create the bold ideas that transform Chicago and the world—as seen through notable alumni and faculty such as Michelle Grabner, David Sedaris, Elizabeth Murray, Richard Hunt, Georgia O’Keeffe, Cynthia Rowley, Nick Cave, and LeRoy Neiman.

About the Department

The Registrar reports up through the Provost's Office which oversees a broad range of academic and administrative departments, including academic affairs, student affairs, enrollment management, the Film Center, and the library and special collections. The provost provides leadership and vision for the academic programs, establishes budgetary priorities, and guides the process and implementation of SAIC’s strategic planning.

Position Summary

Leads and manages the Registration and Records Office including supervision of staff. The Registrar develops, implements, and assesses the scheduling process, registration, graduation conferral, and maintenance/integrity of academic records. This position supervises the administration of academic policies and procedures. The Registrar researches, analyzes and interprets data and processes to assist leadership in decisions related to enrollment trends, academic and curricular policies, and related technology. The Registrar coordinates and consults with various offices on campus wide operations/initiatives related to the Registration and Records Office.

Responsibilities

• Functional expert on PeopleSoft Campus Solutions including student records, course catalog, academic scheduling, program tables, term setup and queries
• Supervises the staff of the Registration and Records Office including day-to-day operation, staff development, performance evaluations and - if necessary - corrective action.
• Supervises the effective operation of the Registration and Records Office including, but not limited to, budget/expenditures, day-to-day operation, and operational improvement.
• Oversees the academic scheduling process including communication with key stakeholders and coordination with academic operations staff in developing and implementing the course schedule for each academic year.
• Oversees the operations and training for campuswide utilization of Coursedog including but not limited to the utilization in developing and updating the schedule, processing curricular changes, and updating various campus catalogs and handbooks (primarily the Schools Catalog)
• In coordination with other offices, supervises compliance with academic, regulatory and accreditation policies and data reporting requirements of student records for the National Student Clearinghouse and other required reports from Local, State, Federal or other regulatory bodies.
• Oversees the identification and distribution of student commencement eligibility lists, ensuring accurate application of eligibility requirements.
• Serves on various institutional and academic committees, including the Academic/Refund Review Boards, Course Proposal Committee, and Curriculum Committee providing expertise and guidance as it relates to policies and processes.
• Oversees the content, accuracy, and usability of Registrar's Office web pages to ensure information is current and accessible to students, faculty, and staff.
• In coordination with legal counsel, the Office of Student Affairs, and other relevant stakeholders, supervises Family Educational Rights and Privacy Act (FERPA) administration

Qualifications

• Bachelor’s Degree required; master’s degree preferred.
• 3+ years of progressively responsible experience in higher education registration and records or related fields including experience supervising full-time or part-time staff.
• Experience with PeopleSoft Campus Solutions required; experience with Peoplesoft connected solutions (such as Coursedog or Slate) preferred.
• Ability to work with multiple software and systems, with particular emphasis on data tools such as Excel/Google Sheet, AirTable, PowerBI, and/or Tableau
• Ability to work collaboratively with multiple constituents including faculty, staff, and students.
• Effective presentation skills to small and large groups
• Effective written and interpersonal communication skills

• Hiring Range: $85,000 - $102,339

The expected hiring range is an estimated amount for positions based on the grade. Final offers are based on various factors, including skill set, experience, qualifications and other job-related reasons.

Accessibility

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page:

The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals compliant with federal and state laws. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at [e-mail] .

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.