Registrar

Fulton County Schools; Atlanta (GA); On-site; USD 38,000 - 52,000; Full time

Job summary

Fulton County Schools is seeking a Registrar to register students and manage a wide range of student and curriculum information. The role includes maintenance of the student information system for registration, scheduling, and grade reporting, with duties such as enrollment processing, records management, and correspondence with families.

The Registrar collaborates with counselors and data clerks to ensure records accuracy and compliance with district standards.

Qualifications

• Minimum 3 years clerical/administrative experience.
• Proficient in Microsoft Office applications.
• Excellent written and verbal communication skills.
• Ability to handle confidential information and maintain privacy.

Responsibilities

• Register new students and manage day-to-day student information.
• Process enrollment forms and communicate with students/parents.
• Maintain and update student records and transcripts.
• Prepare reports and respond to registration inquiries.
• Assist with graduation, scheduling, and immigration records as needed.

Skills

Microsoft Office

Website navigation

Confidential information handling

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Summary

The Registrar is responsible for registering students and managing a wide variety of student and curriculum information. The work involves responsibility for the day-to-day maintenance and operation of the school information management system utilized for student registration, scheduling, curriculum planning, grade reporting and related activities.

• Processes required forms and information to enroll new students and discusses the process with students and parents
• Prepares documentation and drafts correspondence pertaining to registration requirements and procedures.
• Completes all withdrawal paperwork for exiting students, including getting transfer grades from teachers and collecting textbooks
• Communicates with previous schools, for incoming students, to get all relevant educational records, including following up with families in regards to immunization, birth certificate, and social security records
• Distributes all prospective schedules prior to the beginning of each semester (for student/parent review)
• Corresponds, via email and phone, in regards to all possible schedule changes
• Reviews schedule change request forms, as approved by the Counselor, and makes appropriate changes
• Communicates with counselors/special education case managers in regards to possible schedule changes if questions arise regarding graduation requirements
• Enters records of incoming students to conform with District standards and works with data clerk to make sure they are input correctly
• Manages and submits, both via mail and electronically, transcripts and other requested records as authorized and prepares related correspondence
• Communicates with parents and students in regard to Affidavits of Residence; Collects and maintains Affidavits of Residence
• Helps maintain permanent records; Applies test score labels to test cards in student permanent records
• Participates in professional development regarding record keeping and curriculum for international students
• Receives and transfers middle school permanent records to high school permanent records, per FCS policy.
• Prepares various lists and reports in regard to student ranking, grade averages, graduation, reassignments etc.
• Prepares graduation and rank in class lists and transcripts; Prepares Federal, State, County, and other special statistical reports.
• Reviews students' immunization forms to verify adherence to governmental requirements.
• Reviews student records and registration information to determine attendance boundaries, immigration and immunization status.
• Collects and prepares data for Federal, State and District reports.
• Responds to inquiries involving registration, foreign student registration, and student records
• Participates in professional development regarding curriculum, graduation requirements ,or other issues related to scheduling
• Participates in professional development regarding record keeping and curriculum for international students
• Performs other duties as assigned by the appropriate administrator

Category: School Based Clerical

Job Function: Clerical

Department: Roswell High

Essential Duties

• Processes required forms and information to enroll new students and discusses the process with students and parents
• Prepares documentation and drafts correspondence pertaining to registration requirements and procedures.
• Completes all withdrawal paperwork for exiting students, including getting transfer grades from teachers and collecting textbooks
• Communicates with previous schools, for incoming students, to get all relevant educational records, including following up with families in regards to immunization, birth certificate, and social security records
• Distributes all prospective schedules prior to the beginning of each semester (for student/parent review)
• Corresponds, via email and phone, in regards to all possible schedule changes
• Reviews schedule change request forms, as approved by the Counselor, and makes appropriate changes
• Communicates with counselors/special education case managers in regards to possible schedule changes if questions arise regarding graduation requirements
• Enters records of incoming students to conform with District standards and works with data clerk to make sure they are input correctly
• Manages and submits, both via mail and electronically, transcripts and other requested records as authorized and prepares related correspondence
• Communicates with parents and students in regard to Affidavits of Residence; Collects and maintains Affidavits of Residence
• Helps maintain permanent records; Applies test score labels to test cards in student permanent records
• Participates in professional development regarding record keeping and curriculum for international students
• Receives and transfers middle school permanent records to high school permanent records, per FCS policy.
• Prepares various lists and reports in regard to student ranking, grade averages, graduation, reassignments etc.
• Prepares graduation and rank in class lists and transcripts; Prepares Federal, State, County, and other special statistical reports.
• Reviews students' immunization forms to verify adherence to governmental requirements.
• Reviews student records and registration information to determine attendance boundaries, immigration and immunization status.
• Collects and prepares data for Federal, State and District reports.
• Responds to inquiries involving registration, foreign student registration, and student records
• Participates in professional development regarding curriculum, graduation requirements ,or other issues related to scheduling
• Participates in professional development regarding record keeping and curriculum for international students
• Performs other duties as assigned by the appropriate administrator

Required Education

High School Diploma or GED equivalent

Certification/Licensure

None required

Experience Qualifications

Minimum of 3 years clerical/administrative experience required

Knowledge/Skills/Abilities

• Proficient in Microsoft Office
• Proficient in navigation of educational websites
• Proven ability to handle confidential information
• Must be able to collaborate effectively with District and school personnel, the general public, and work with diverse groups of people
• Excellent communication skills both written and verbal

Working Conditions

• Normal office environment

Physical Demands

• Routine physical activities of sitting, standing, and walking
• May have to lift up to 10 lbs

Posting ID: 35375

It is the policy of the Fulton County School System not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service. If you wish to make a complaint or request accommodation or modification due to discrimination in any program, activity, or service, contact Compliance Coordinator Gonzalo LaCava, 6201 Powers Ferry Rd, NW, Atlanta, Georgia 30339, or phone [phone].TTY 1-800-255-0135.

Registrar

Req ID: Fulton County Schools

Nearest Major Market: Atlanta