Registered Nurse Surgery Scheduling

Axia Women's Health; Indianapolis (IN); On-site; USD 55,000 - 73,000; Full time

Benefits offered by this job

401(k) match

Generous PTO

Medical insurance

Axia insurance

Disability insurance

Wellness programs

Job summary

Axia Women’s Health in Indianapolis, IN is seeking a Registered Nurse for Surgery Scheduling. This full-time, in-office role runs Monday–Friday, 8:00 am–5:00 pm. You will schedule office and hospital procedures per provider orders and maintain high customer service standards for patients and staff.

Requirements include one year of RN experience, an accredited nursing degree, Indiana RN license, and CPR certification. Knowledge of CPT coding and eCW is advantageous.

Qualifications

• One year of RN experience required.
• Indiana RN license and CPR certification essential.
• OB/GYN experience preferred but not required.

Responsibilities

• Schedule office and hospital procedures with provider authorization.
• Coordinate diagnostic tests and imaging to optimize time usage.
• Enter scheduling notes and instructions in EMR accurately.
• Communicate scheduling changes promptly to patients and staff.
• Ensure pre-procedure clearances and testing are completed.
• Provide patient information about tests, prep, and arrival times.

Skills

Customer service

Organizational skills

Education

Nursing degree (accredited)

Indiana RN license

CPR certification

Tools

eCW (Electronic Medical Records)

Job description

Axia Women's Health is the nation’s largest community-based, integrated women's health network in the country serving women throughout New Jersey, Pennsylvania, Indiana, and Kentucky. At its core, Axia Women’s Health is a community of over 400 providers across nearly 150 locations committed to providing a more caring, connected, and progressive health care experience for women. Its rapidly growing network spans OB/GYN care, breast health, high-risk pregnancy care, urogynecology care, behavioral health, and fertility. Together, Axia Women's Health puts women first by delivering the personalized care needed for women to lead healthier, happier lives. Axia Women’s Health has been recognized as the #1 Physician Practice for Women’s Health by Castle Connolly and certified as a Great Place to Work for five consecutive years. Learn more at www.axiawh.com.

Job Details

We are currently recruiting a Registered Nurse for Surgery Scheduling (in office position) to join us in our Indianapolis, IN location. This is a full-time, Monday- Friday hours to be 8-5:00 pm.

Position requires utilization of clinical knowledge to schedule appropriate procedures/surgeries per provider’s orders. The Surgical Scheduler must schedule office based and hospital procedures consistent with the patient’s diagnosis and procedure request. Also requires excellent customer service skills with patients, employees, and the public. The Surgical Scheduler must be able to respond to both written and oral correspondence regarding scheduling changes / cancellations in a timely, accurate manner. Individual must be organized and be able to manage demanding workload with accuracy.

DUTIES AND RESPONSIBILITIES

• Schedules office and hospital based medical procedures, for patients with appropriate provider and time/location slot, utilizing appropriate scheduling code.
• Schedules diagnostic and imaging tests to be completed. Schedules office and hospital based medical procedures, tests and imaging ensuring available time is utilized to maximum efficiency.
• Interfaces with appropriate vendor staff to ensure all necessary equipment will be on site for office and hospital-based procedures, including scheduling with contracted anesthesia groups.
• Interfaces with appropriate hospital staff to ensure a cohesive working relationship in providing patient care serves
• Enters notes/special instructions needed for scheduling in the electronic medical record.
• Effectively utilizes clinical knowledge when determining if appointment is consistent with the diagnosis/indications indicated by the provider.
• Completes accurate documentation of informed consent with patients for procedures and surgeries as needed.
• Provides accurate, detailed information to patients regarding test preparations, time of patients scheduled arrival, and any other directional information needed; takes appropriate action in responding to questions from patients.
• Confirms patient’s insurance provider and either obtains prior authorization or communicates need for prior authorization to appropriate parties as needed.
• Ensures patients have proper medical clearance and pre-surgical testing as needed.
• Completes pre-procedure phone calls and confirms appointment times with patients via telephone.
• Ensures completion of assessment for advance directive, including DNR when applicable.
• Reviews discharge instructions with patients and ensures proper follow-up appointments are scheduled at the time the procedure is scheduled.
• Performs all aspects of patient care in an environment that organizes patient safety and reduces the likelihood of medical/health care errors.
• Assists other members of the department as needed.
• Completes FMLA/Disability pap

Full Time Benefits Summary

• Full time benefit-eligibility beginning the first of the month after hire
• 401(k) with company match
• Generous PTO offering with additional time off for volunteering
• Choice of multiple medical insurance plans to best meet your needs
• Access to Axia providers at little to no cost through Axia’s medical insurance
• Axia-paid life insurance, short term and long term disability
• Free counseling for colleagues and family members, including parents and parents-in-law
• Access to discount on Hotels, Theme Parks, Gym Memberships, and more through the Great Works Perks Program
• Additional insurance options including dental, vision, supplemental life insurance, FSA, HSA w/ employer contribution, identity theft, long term care, pet insurance and more!

Qualified candidates will be required to have one year experience as a Registered Nurse, preferably in an OB/GYN setting and a degree from an accredited nursing program, a current Indiana certification as a Registered Nurse and CPR certification. Knowledge of CPT coding, lab specific order sets, and eCW are beneficial.

At Axia Women’s Health, we’re passionate about creating a community where our colleagues and patients feel empowered to be their full, authentic selves. We welcome all individuals – without regards to gender, race, ethnicity, ability, or sexual orientation – and proudly celebrate our individual experiences and differences.