Registered Funds Practice Ops Coordinator - Hybrid

Simpson Thacher & Bartlett LLP; Washington; On-site; USD 80,000 - 100,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in Washington, DC seeks a Registered Funds Practice Management Coordinator to support the Director of Practice Management for the Registered Funds practice. You will drive initiative, manage multiple tasks, and ensure timely completion in a fast-paced law firm environment.

Responsibilities include coordinating initiatives, maintaining process documents, and handling confidential information with discretion.

Qualifications

• Bachelor’s degree required.
• Minimum of 2 years of experience in a law firm or professional services environment.
• Ability to manage multiple assignments and priorities in a deadline-driven setting, with a strong sense of accountability and follow-through.
• Demonstrated initiative and the ability to take ownership of projects and tasks from inception through completion.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills, with close attention to detail and accuracy.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to work effectively both independently and collaboratively.
• Professional demeanor, sound judgment, and strong client service orientation.
• Ability to maintain confidentiality and exercise discretion at all times.

Responsibilities

• Provide administrative and operational support to the Director of Practice Management for the Registered Funds practice, while demonstrating initiative and ownership over assigned workstreams.
• Assist in the coordination and execution of practice-related initiatives, projects, meetings, and events, taking responsibility for advancing tasks, tracking progress, and helping ensure successful completion.
• Coordinate communications and follow-up with attorneys, business professionals, clients, service providers, and other external contacts, as appropriate, and proactively manage next steps.
• Monitor action items, deadlines, and outstanding deliverables to support the timely progression of projects and practice activities, escalating issues and identifying solutions where appropriate.
• Maintain and update internal process documents, templates, trackers, and related practice materials, and suggest improvements to enhance efficiency and organization.
• Assist with document management, reporting, and other practice support functions, with a strong focus on accuracy, accountability, and timely execution.
• Support special projects and additional practice group or firm initiatives, as assigned, including by independently managing discrete components and ensuring effective follow-through.
• Anticipate practice needs, identify opportunities to improve processes, and contribute to the effective execution of operational and strategic priorities.
• Handle sensitive and confidential information with appropriate discretion and sound judgment.
• Perform other duties as requested.

Skills

Communication skills

Organizational skills

Time management

Attention to detail

Discretion / confidentiality

Independent work

Team collaboration

Client service orientation

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Simpson Thacher & Bartlett LLP in Washington, DC seeks a Registered Funds Practice Management Coordinator to support the Director of Practice Management for the Registered Funds practice. You will drive initiative, manage multiple tasks, and ensure timely completion in a fast-paced law firm environment.

Responsibilities include coordinating initiatives, maintaining process documents, and handling confidential information with discretion.