Practice Management Coordinator, Registered Funds

Simpson Thacher & Bartlett LLP; New York, Northern (NY, KY); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Simpson Thacher & Bartlett LLP seeks a Registered Funds Practice Management Coordinator to support the Director of Practice Management for the Registered Funds practice. You will drive initiatives, coordinate meetings and events, and manage communications with attorneys, clients, and service providers.

In a fast-paced law firm setting, you will organize documentation, track deadlines, and handle confidential information with discretion while taking ownership of projects from inception through

Qualifications

• Bachelor’s degree required.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.

Responsibilities

• Provide administrative and operational support to the Director of Practice Management for the Registered Funds practice.
• Coordinate initiatives, projects, meetings, and events, tracking progress to ensure successful completion.
• Coordinate communications with attorneys, clients, service providers, and external contacts.
• Monitor action items, deadlines, and deliverables, escalating issues when needed.
• Maintain and update internal process documents, templates, trackers, and practice materials.
• Assist with document management, reporting, and other practice support functions.
• Support special projects and firm initiatives, managing discrete components independently.
• Anticipate practice needs and identify opportunities to improve processes.
• Handle sensitive information with discretion.
• Perform other duties as requested.

Skills

Multitasking

Ownership mindset

Professional communication

Discretion & confidentiality

Team collaboration

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

The Registered Funds Practice Management Coordinator supports the Director of Practice Management for the Registered Funds practice in the administration and execution of practice-related initiatives, events, communications, and operational activities. This position requires a highly organized, detail-oriented professional with strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment. The Coordinator is expected to provide high-quality support, and to take initiative, assume ownership of assigned projects and tasks, proactively identify needs and follow-up items, and help drive matters through to completion while maintaining the professionalism, discretion, and responsiveness required in a law firm setting.

Responsibilities

• Provide administrative and operational support to the Director of Practice Management for the Registered Funds practice, while demonstrating initiative and ownership over assigned workstreams.
• Assist in the coordination and execution of practice-related initiatives, projects, meetings, and events, taking responsibility for advancing tasks, tracking progress, and helping ensure successful completion.
• Coordinate communications and follow-up with attorneys, business professionals, clients, service providers, and other external contacts, as appropriate, and proactively manage next steps.
• Monitor action items, deadlines, and outstanding deliverables to support the timely progression of projects and practice activities, escalating issues and identifying solutions where appropriate.
• Maintain and update internal process documents, templates, trackers, and related practice materials, and suggest improvements to enhance efficiency and organization.
• Assist with document management, reporting, and other practice support functions, with a strong focus on accuracy, accountability, and timely execution.
• Support special projects and additional practice group or firm initiatives, as assigned, including by independently managing discrete components and ensuring effective follow-through.
• Anticipate practice needs, identify opportunities to improve processes, and contribute to the effective execution of operational and strategic priorities.
• Handle sensitive and confidential information with appropriate discretion and sound judgment.
• Perform other duties as requested.

Required Skills and Experience

• Bachelor’s degree required.
• Minimum of 2 years of experience in a law firm, financial services, investment management, compliance, corporate, or other professional services environment.
• Demonstrated ability to manage multiple assignments and priorities in a deadline-driven setting, with a strong sense of accountability and follow-through.
• Demonstrated initiative and the ability to take ownership of projects and tasks from inception through completion.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills, with close attention to detail and accuracy.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to work effectively both independently and collaboratively.
• Professional demeanor, sound judgment, and strong client service orientation.
• Ability to maintain confidentiality and exercise discretion at all times.

Preferred Skills and Experience

• Experience in a law firm or similarly demanding professional services environment.
• Experience supporting investment management, registered funds, or related legal or regulatory practices.
• Academic background in Business, Communications, Legal Studies, Finance, or a related discipline.

Salary Information

DC Only: The estimated base salary range for this position is $80,000 to $100,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible. Simpson Thacher will not sponsor applicants for work visas for this position.

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#LI-Hybrid Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Dallas, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.