Regional Planner/Scheduler

C&W Services (S); Cincinnati (OH); On-site; USD 70,000 - 95,000; Full time

Job summary

C&W Services (S) seeks a Regional Planner/Scheduler to manage planning and scheduling of maintenance and engineering resources. The role involves handling work requests, ensuring completeness, entering data into CMMS, and assigning work orders to supervisors.

You will develop and maintain maintenance schedules, analyze resource requirements, and ensure safe, efficient execution. This position emphasizes collaboration with account management and operational teams to meet customer objectives.

Qualifications

• Experience with maintenance planning and scheduling in industrial environments.
• Strong organizational and communication skills.

Responsibilities

• Schedule maintenance activities including service requests and preventive/corrective maintenance.
• Coordinate with account management to ensure operations are planned and coordinated.
• Develop, generate and disseminate the maintenance schedule.
• Analyze resource requirements and assign mechanical, electrical, and engineering services as required.
• Identify resources and materials required to execute the requested work.
• Coordinate maintenance activities and details with other departments, preparing specifications and work packages.
• Work packages include materials, labor, tools/equipment and written procedures to insure a safe & efficient working environment.
• Ensure work packages are complete and all materials, labor and equipment are available prior to scheduling.
• Ensure plans, schedules and resources needed are well-defined and meet customer requirements.
• Perform QA function in work order process.
• Maintain a comprehensive backlog of all maintenance activity by work type in CMMS.
• Communicates with Building Manager/Requester to determine total scope and priority of work.
• Submits notifications to Building Managers to coordinate upcoming shutdowns.
• Administers preventive maintenance tracking and documentation programs, assigns work and reviews scope with supervisors.
• Acts as liaison between O&M staff and requesting department for planning of work.
• Reviews monthly performance reports for accuracy and cost/delivery commitments.
• Reviews production and operating reports and highlights resolutions of operational and maintenance problems.

Tools

CMMS

Job description

Job Title

Regional Planner/Scheduler

Job Description Summary

This role combines the responsibilities of the Planner and the Scheduler function. Primarily responsible for receiving all written and electronic customer work requests, verify completeness of all entries, enter information into CMMS, determine appropriate supervisor and make assignments - issue work order. Plans and schedules work utilizing maintenance management systems (CMMS, et al) and standard procedures to optimize maintenance resource utilization and productivity. Responsible for effective configuration and utilization of CMMS, including data capture, backlog management, labor management / resource productivity, performance reporting, material management, etc. as required to meet the strategic long-term objectives of the CUSTOMER Engineering team. Team spirit and commitment to customer service is required.

Job Description

This position is responsible for managing all activities related to planning and scheduling operations, maintenance, and engineering resources by performing the following duties personally or through subordinate supervisors

Essential Job Functions and Responsibilities

• Schedule maintenance activities including service requests and preventive/corrective maintenance.


• Work closely with the account. Management team to ensure effects on operations are recognized, well planned and coordinated.


• Develop, generate and disseminate the maintenance schedule.


• Analyze maintenance and project resource requirements and assign mechanical, electrical, and engineering services as required.


• Identify resources and materials required to execute the requested work.


• Coordinate maintenance activities and details with other departments, preparing specifications and work packages.


• Work packages include materials, labor, special tools/equipment and written procedures to insure a safe & efficient working environment. Where Work Permits are required, verify completeness and include with work packages.


• Ensure the work packages are complete and all materials, labor and equipment are available prior to scheduling work.


• Ensure plans, schedules and resources needed are well-defined, documented and meet customer requirements.


• Perform QA function in work order process.


• Maintain a comprehensive backlog of all maintenance activity by work type (CMMS).


• Recognize the priority of the work order backlog and re-schedule when appropriate seeking direction from the Work Manager.


• Maintain an accurate asset registry within the CMMS.


• Communicates with Building Manager/Requester to determine total scope of work and priority of the project or service request work to be performed.


• Submits written notifications to Building Managers to coordinate upcoming shutdowns.


• Administers the preventative maintenance tracking and documentation programs, assigns and distributes the work to the appropriate supervisor, reviews scope and frequency of assignments with the supervisor and makes changes where required.


• Acts as a contact/liaison between O&M staff and the requesting department for the planning and scheduling of work performed by O&M site team.


• Reviews monthly performance reports for accuracy and make corrections when necessary. Ensures all established costs, quality, and delivery commitments are met.


• Reviews production and operating reports and highlights the resolution of operational and maintenance problems.

Other Essential Functions / Duties

• Collaborate with the account management team and CUSTOMER management team to identify, develop, and deploy best practices (i.e. safety, quality control, training, standards and qualifications, maintenance practices, etc.).


• Attends daily/weekly meetings to develop the next day/week's schedule, reviews the status of scheduled work orders, and discusses new, incoming work orders.


• Recommends and arranges alternatives for resource schedule constraints - eg. change assignments, over-time, utilization of 3rd party.


• May estimate job requirements for preventative maintenance activities including number/type of O&M staff to be assigned and number of man-hours per task.


• May identify opportunities to improve process, planning or performance through analysis of work order flow, project demands and expectations.


• May review utilization and cost data to recommend corrective actions to reduce costs.


• Performs administrative activities associated with the effective management of operations, including compiling, storing and retrieving data for reports.


• Other duties as assigned

Job Functions: Percentage of Time Spent by Category

• SAFETY 10% - PJHAs / Observations / Communications / Permits


• PERFORM ASSIGNED TASKS / ADMINISTRATIVE - Job estimating, Work Order Completion / Feedback 65% - Customer Relations - Maintain daily job status update system and scheduling


• MEETINGS 20% - Safety, Planning/Scheduling, Employee(s), Customer


• BREAKS/LUNCH 5%

Qualifications

To perform this position successfully, an individual must be able to perform each jo