Maintenance Planner

Adams Community; Adams (MA); On-site; USD 85,000 - 105,000; Full time

Job summary

Berkshirejobs seeks a Maintenance Planning Supervisor to guide the planning and scheduling of mechanical and electrical work across shifts. The role ensures availability of facilities, parts, tools, and skilled personnel to deliver safe, timely, and efficient maintenance execution.

The supervisor will manage work requests, develop schedules with production input, monitor backlogs, and report maintenance performance. Strong organizational and communication skills are essential.

Responsibilities

• Receives and screens all work requests and clarifies the work scope.
• Plans maintenance work by breaking down steps and identifying required parts, tools, skills, manpower and time.
• Determines availability of parts and tools; submits purchase requisitions for unavailable items.
• Maintains backlog of PM work orders and ensures they are scheduled for execution.
• Develops maintenance schedules and coordinates with Production and Maintenance Teams.
• Promotes collaboration across groups to reduce unplanned work and improve equipment effectiveness.

Job description

Job Summary

The Maintenance Planning Supervisor is responsible for supporting the execution of maintenance work by estimating, planning and scheduling all the mechanical and electrical work for each shift. This involves ensuring the coordinated availability of facilities/equipment to be worked on, parts materials, special tools/equipment and manpower/skills required to achieve orderly, timely, successful and efficient work execution. The Maintenance Planning Supervisor is also responsible for assigned OE initiatives in the maintenance department. To ensure that the team properly execute the assigned maintenance tasks, and that materials and time utilized are also properly reported.

Primary Duties & Responsibilities

• Receives and screens all work requests to see that they have been properly filled out, discusses the details with the originating department and ensures that the work scope is clearly described.
• Plans all maintenance work requests by breaking them into basic job steps then determining what parts, material, special tools, skills, manpower and time are required for each step and in total. Incorporates Safety Task Review procedures and maintenance SOPs into all planned work.
• Determines the availability of parts, materials and special tools required for the work orders executions. Submits purchase requisitions for any parts, materials or special tools required that are unavailable to the plant.
• Maintains the backlog of planned work orders and monitors the status of purchase requisitions to ensure that the work order is available to schedule as soon as all requirements are met.Ensures that all PM work orders are scheduled for execution and performed consistently with their established frequencies. Works with the Maintenance group to make improvements to the PM program.Develops the maintenance schedule for required shifts. Coordinates the scheduling of all work with the Production and Maintenance Team Leaders.Maintains close communication with Production, Maintenance and Project Engineering, so as to be intimately acquainted with their maintenance challenges and long-range needs. To promote effective collaboration between all groups with respect to solution of problems, to detect and eliminate the sources of emergency and other unscheduled work and convert fire fighting to a planned and controlled situation.Make special studies and investigations for Department Managers.Controls the close out of all maintenance work orders ensuring that all charges are properly assigned and the accuracy of the maintenance records are maintained.Conducts completed job plan audits to ensure planning function matches current conditions and performance.Look for ways to improve the maintenance department through 5S, TPM, and daily management controlLook for ways to improve equipment effectiveness through improvements in equipment and processes.Provides performance metrics, both forward and backward facing.Prioritizes work based upon plant needs using input from various department supervisorsAnalyzes mechanical problems to determine the optimum repair or rebuild technique to minimize costs and ensure a quality result. Recommends whether to do jobs in-house or use contractors.Trains mechanics in various skills necessary to perform their jobs.Acts as primary employee relations contact, and resolves personnel problems and complaints, where possible, referring others to higher supervision.Orients and trains new mechanical personnel in departmental policy and safety procedures.Establishes personal contact with workforce to ensure high employee morale and cooperation.Evaluates subordinates' work performance and gives feedback regarding all strengths and weaknesses
• Makes every good faith effort to achieve Department EEO objectives and ensure that personnel practices are fair and consistent with Governmental regulations.
• Studies equipment functions and recommends mechanical spare parts inventory requirements.
• Oversees the P.M. and lubrication programs in assigned areas.
• Performs various clerical duties such as writing purchase requisitions and work orders; contacting vendors and approving timecards.
• Establishes employee goals in line with plant/department objectives and enters into Performance Management system
• Completes employee annual and mid-year performance evaluations in Performance Management system and delivers one-on one performance reviews with department personnel.
• Assists in the development of individual plans for performance improvements.
• Instructs team on what is to be done, methods to be used, and reviews safety requirements, pointing out any potential hazards that may exist.
• Checks to ensure that the facility to be worked on is available and the proper number of people are assigned to each job.
• Determines and arranges for materials that turn up short or were not anticipated in the planning and estimating process.
• Obtains information and decisions about unanticipated developments in time to prevent delays.
• Stays in close contact with the progress of jobs and eliminates any bottlenecks.

Other Duties & Responsibilities

Performs other duties as assigned

Note: Management reserves the right to assign or reassign duties and responsibilities to this job at any time.