Regional Office Administrator

Bowman and Brooke LLP; North Carolina; On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Retirement plan with profit sharing

Paid time off

Job summary

Bowman and Brooke LLP is seeking a Regional Office Administrator to oversee the Charlotte, NC and Columbia, SC offices, driving leadership, HR initiatives, recruiting, onboarding, and facility operations.

The role includes coordinating budgets, contracts, and services, coaching staff, and maintaining compliance. This position requires travel across the firm and strong interpersonal skills to lead multiple offices.

Qualifications

• Bachelor's Degree in Business Management, Human Resources Management or related discipline.
• Minimum 5 years leadership experience in a fast-paced law firm environment.
• Solid working knowledge of Microsoft Office; knowledge of Aderant Expert (CMS) and iManage is a plus.
• Experience with property and/or facility management.

Responsibilities

• Coordinate with the Firms’ national HR, Finance, IT, Records, and Marketing Departments to implement the firm’s policies, procedures, and programs, in order to serve the requirements of the firm’s attorneys in this office.
• Lead the recruitment, selection, and onboarding efforts of the office.
• Practices MBWA(Management by Walking Around)to keep abreast of issues, gain commitment from the team and instill confidence in leadership value.
• Coach for success and implement disciplinary actions when appropriate.
• Coordinate the performance management process.
• Review budgets, purchasing, and invoice processing.
• Ensure an effective functioning facility by using best business practices to manage resources, services, and processes.
• Facilitate monthly office team meetings to provide education, workflow direction and encourage open communication and sharing of best practices.
• Provide consistent communication to, and collaborate with, local Managing and Co-Managing Partners.
• Remain informed about local issues/events and implement strategies and best practices to ensure compliance and safety.
• Responsible for all aspects of entertainment events including summer outings, holiday parties, and other activities that may occur.
• Ability to travel for meetings or to provide additional on-site support across the firm.

Skills

Leadership

Facilities management

Organizational skills

Project management

Communications

Interpersonal skills

Humor

Education

Bachelor's Degree in Business Management or HR

Tools

MS Office

Aderant Expert

iManage

Job description

Bowman and Brooke LLP is a national product liability law firm with more than 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits throughout all 50 states. We have surpassed our 1,000thtrial milestone, affirming our rank as one of the foremost product liability trial firms in the country.

We continue to grow and are actively seeking a Regional Office Administrator with demonstrated effective leadership and management skills to oversee our Charlotte, North Carolina and Columbia, South Carolina locations. The Regional Office Administrator will manage all local human resources functions including performance management, recruiting, and onboarding, team building, facility management, budget planning, and in-house and outsourced services.

Requirements

Responsibilities

• Coordinate with the Firms’ national HR, Finance, IT, Records, and Marketing Departments to implement the firm’s policies, procedures, and programs, in order to serve the requirements of the firm’s attorneys in this office.
• Lead the recruitment, selection, and onboarding efforts of the office.
• Practices MBWA(Management by Walking Around)to keep abreast of issues, gain commitment from the team and instill confidence in leadership value.
• Coach for success and implement disciplinary actions when appropriate.
• Coordinate the performance management process.
• Review budgets, purchasing, and invoice processing.
• Ensure an effective functioning facility by using best business practices to manage resources, services, and processes. Experience with office moves preferred.
• Facilitate monthly office team meetings to provide education, workflow direction and encourage open communication and sharing of best practices.
• Provide consistent communication to, and collaborate with, local Managing and Co-Managing Partners.
• Remain informed about local issues/events and implement strategies and best practices to ensure compliance and safety.
• Responsible for all aspects of entertainment events including summer outings, holiday parties, and other activities that may occur.
• Ability to travel for meetings or to provide additional on-site support across the firm.

Qualifications

• Exceptional management and leadership skills, evidenced through successful outcomes and team guidance
• Experience working in an often-urgent environment with high internal and external client service expectations
• Experience with property and/or facility management
• Attention to detail, strong organizational skills, and project management skills
• Innate ability to interpret a situation quickly and act on it
• Confident and comfortable working with strong personalities
• Sense of Humor

Education and Experience

• Bachelor's Degree in Business Management, Human Resources Management or related discipline; or a combination of education and experience
• Solid working knowledge of the Microsoft Office Suite. Knowledge of Aderant Expert (CMS) and iManage (document management software) is a plus
• Minimum of 5 years previous leadership experience in a fast-paced law firm environment required

Benefits

We offer a competitive compensation and benefits package including comprehensive medical, dental, and vision insurance; firm paid life, disability, domestic partner benefits; a generous paid time off policy; retirement savings plan with employer profit sharing contributions; nine paid holidays; well-being programs and activities; a 24/7 employee assistance program with confidential counseling; and more! We enjoy a casual atmosphere and attire.

Visit us on the web to learn more about our firm: www.bowmanandbrooke.com.

No Agencies or Telephone Calls Please

Equal Opportunity Employer