Regional Office Administrator

Bowman and Brooke; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

Bowman and Brooke LLP is seeking a Regional Office Administrator to oversee our Charlotte, North Carolina and Columbia, South Carolina locations. You will manage HR functions, recruiting, onboarding, budgeting, facilities, and outsourced services to support attorneys in these offices.

The ideal candidate has 5+ years of leadership in a fast-paced law firm, strong organizational and communication skills, and proficiency with MS Office; experience with Aderant Expert and iManage is a plus.

Qualifications

• Bachelor’s degree in business management or related field; or equivalent experience (minimum 5 years leadership in a fast-paced law firm).
• Solid working knowledge of Microsoft Office; familiarity with Aderant Expert (CMS) and iManage is a plus.
• Demonstrated leadership, HR coordination, recruiting and onboarding capabilities in a professional services environment.

Responsibilities

• Coordinate with national HR, Finance, IT, Records, and Marketing to apply firm policies at the local office.
• Lead recruitment, selection, and onboarding for the Charlotte and Columbia offices.
• Practice MBWA to stay informed, motivate the team, and uphold leadership values.
• Coach staff, implement disciplinary actions when needed, and manage performance reviews.
• Oversee performance management, budgets, purchasing, and invoicing processes.
• Ensure a well-functioning facility, manage moves, and coordinate events and travel as needed.
• Facilitate monthly office meetings and communicate with Managing Partners.
• Monitor local issues and maintain compliance and safety protocols.

Skills

Leadership

Client Service

Facility Management

Project Management

Attention to detail

Communication skills

Humor

Education

Bachelor’s Degree in Business Management

Tools

MS Office

Aderant Expert

iManage

Job description

Bowman and Brooke LLPis a national product liability law firm with more than 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits throughout all 50 states. We have surpassed our 1,000thtrial milestone, affirming our rank as one of the foremost product liability trial firms in the country.

We continue to grow and are actively seeking aRegional Office Administratorwith demonstrated effective leadership and management skills to oversee ourCharlotte, North Carolina and Columbia, South Carolinalocations. The Regional Office Administrator will manage all local human resources functions including performance management, recruiting, and onboarding, team building, facility management, budget planning, and in-house and outsourced services.

Responsibilities

• Coordinate with the Firms’ national HR, Finance, IT, Records, and Marketing Departments to implement the firm’s policies, procedures, and programs, in order to serve the requirements of the firm’s attorneys in this office.
• Lead the recruitment, selection, and onboarding efforts of the office.
• Practices MBWA(Management by Walking Around)to keep abreast of issues, gain commitment from the team and instill confidence in leadership value.
• Coach for success and implement disciplinary actions when appropriate.
• Coordinate the performance management process.
• Review budgets, purchasing, and invoice processing.
• Ensure an effective functioning facility by using best business practices to manage resources, services, and processes. Experience with office moves preferred.
• Facilitate monthly office team meetings to provide education, workflow direction and encourage open communication and sharing of best practices.
• Provide consistent communication to, and collaborate with, local Managing and Co-Managing Partners.
• Remain informed about local issues/events and implement strategies and best practices to ensure compliance and safety.
• Responsible for all aspects of entertainment events including summer outings, holiday parties, and other activities that may occur.
• Ability to travel for meetings or to provide additional on-site support across the firm.

Qualifications

• Exceptional management and leadership skills, evidenced through successful outcomes and team guidance
• Experience working in an often-urgent environment with high internal and external client service expectations
• Experience with property and/or facility management
• Attention to detail, strong organizational skills, and project management skills
• Innate ability to interpret a situation quickly and act on it
• Confident and comfortable working with strong personalities
• Sense of Humor

Education and Experience

• Bachelor’s Degree in Business Management, Human Resources Management or related discipline; or a combination of education and experience
• Solid working knowledge of the Microsoft Office Suite. Knowledge of Aderant Expert (CMS) and iManage (document management software) is a plus
• Minimum of 5 years previous leadership experience in a fast-paced law firm environment required

We offer a competitive compensation and benefits package including comprehensive medical, dental, and vision insurance; firm paid life, disability, domestic partner benefits; a generous paid time off policy; retirement savings plan with employer profit sharing contributions; nine paid holidays; well-being programs and activities; a 24/7 employee assistance program with confidential counseling; and more! We enjoy a casual atmosphere and attire.

Visit us on the web to learn more about our firm: www.bowmanandbrooke.com.

Equal Opportunity Employer