Regional Event Planner

TD SYNNEX North America; Town of Florida (NY); Remote; USD 90,000 - 130,000; Full time

Job summary

TD SYNNEX North America is seeking an Executive Event Planner to deliver concierge-level planning and execution for leadership and executive events, including QEM, Global Leadership Summit, and top-tier incentive trips.

You will manage budgets, venues, registration, AV, travel, and vendor bidding while coordinating with US and Canada teams; this role requires travel 25-35% and strong leadership with attention to detail.

Qualifications

• 8-10 years of relevant work experience in event planning/hospitality or related field preferred.
• College degree (BA/BS) from an accredited college preferred with 8-10 years' experience.
• Industry certification preferred (CMP, CMM, CTSM, etc).
• Software proficiency in Microsoft Office Suite, especially PowerPoint.
• Knowledge of Cvent, Marketo, and Virtual Event Platforms.
• Must be polished, professional, and able to work long hours including weekends as needed.

Responsibilities

• Develop, plan, and execute all aspects of events: budget, site visits, agenda, registration, hotel rooming, food/beverage, AV, and transportation.
• Coordinate with 3rd party vendors, obtain bids, negotiate, and ensure pricing meets company standards.
• Train and lead teams in US and Canada; manage up to 10–12 major conferences/larger events (100–2,000+ attendees).

Skills

Executive event planning

Vendor management

Budget management

Travel coordination

Public speaking

PowerPoint

Microsoft Office

English communication

Education

BA or BS in related field

CMP/CTSM certification

Tools

Cvent

Marketo

Virtual Event Platforms

PowerPoint

Microsoft Office

Job description

Job Purpose

The Executive Event Planner's primary role is to provide concierge level service in the planning, development and execution of TD SYNNEX leadership and executive team events that are either vendor sponsored or our company-wide events. The primary white glove events include but not limited to: QEM (Quarterly Executive Meeting), Global Leadership Summit (CEO's event) with top internal co-workers), President's Club (top company incentive trip) awarded to top co-workers, Director of the Industry (CEO's event with top customers), Top Seller's Trip (for our top salespeople) etc.

Responsibilities

• Develop, plan, and execute all aspects of an event: budget and track expenditures, site visits as needed, agenda, registration site, hotel rooming list, food/beverage, audio visual and production, transportation, activities, event specs, etc. including working with 3rd party vendors getting competitive bids, negotiating, and reviewing to meet TD SYNNEX standards and pricing. These are executive events and experience.in planning and working with executives is a must.
• Work to enhance team processes and procedures to make the team more efficient and train team members in both the US and Canada. Assist in training Vendor Marketing Managers with standard event processes and procedures.; Assist the team with assignments for our 10 -12 major conferences/larger events (from 100 - 2,000+ attendees); Develop, plan, and execute all aspects of an event: budget and track expenditures, site visits as needed, agenda, registration site, hotel rooming list, food/beverage, audio visual and production, transportation, activities, event specs, etc; Research and source 3rd party suppliers as needed for managing RFP's. contracts, payments, production, and ongoing relationship development with those suppliers;
• Other duties included but not limited to acting as the primary lead in training new team members and vendor marketing managers on processes and procedures, managing relationships with our 3rd party housing company, and be a liaison to the Canada event's team to assist with planning guidance, processes and procedures and onsite event support; assist as back up when Event Team members are traveling and assume and perform other details and responsibilities not specifically outlined herein, as requested.

Knowledge Skills And Experience

• >8 to 10 Years of relevant work experience
• College degree (BA or BS) from an accredited college preferred with 8 - 10 years' experience in event planning, hospitality, or related field preferred.
• Industry certification preferred (CMP, CMM, CTSM, etc).
• Software proficiency in: Microsoft Office Suite, especially with expertise in PowerPoint.
• Knowledge of Cvent, Marketo, and Virtual Event Platforms
• Knowledge of the IT Channel a plus, but not a requirement
• Must be polished, professional, and positive; able to work long hours and weekends when needed
• Travel domestically for assigned events. 25% - 35% of your time will be traveling (Including nights and weekends)
• Ability to work autonomously/independently yet be an integral part of an overall team environment.Able to execute instructions and to request clarification when needed.
• Able to use common office equipment.
• Able to demonstrate complex problem solving, critical thinking, and decision-making.
• Able to recognize and attend to important details with accuracy and efficiency.
• Able to recognize and attend to important details with accuracy and efficiency.
• Able to perform basic mathematical calculations.
• Able to communicate clearly and convey necessary information.
• Able to converse and write effectively in English and other local / regional language.
• Able to create and conduct formal presentations.
• Able to interact effectively with higher levels of management (managers & above)
• Able to negotiate skillfully and promote/sell ideas persuasively.
• Understand, communicate, and collaborate effectively with people across various identities.
• Possesses strong organizational and time management skills, driving tasks to completion.
• Possesses strong leadership skills with a willingness to lead, create new ideas, and be assertive.
• Able to adjust readily to change and adapt as needed.
• Able to constructively work under stress and pressure when faced with high workloads and deadlines.
• Able to maintain and promote social, ethical, and organizational standards in conducting internal and external business activities.
• Able to work independently with minimum supervision.
• Able to effectively multi-task.
• Able to maintain confidentiality of sensitive information.
• Able to collaborate and build solid, effective working relationships with others.
• Able to exhibit ability to be sensitive to the needs, concerns, and feelings of others.
• Able to quickly learn/adapt to new systems and technology.
• Able to use relevant computer systems and applications at an advanced level.
• Able to be standing / walking for long extended periods.
• Ability to transport 20 Lbs.

Working Conditions

• Consistent non-standard work or overtime as business requires.
• On-call availability required as necessary.
• Professional, office environment.
• Remote / Work-from-home.
• Frequent Travel Required (25%).

At TD SYNNEX, our values guide everything we do: Together, We Own It, We Dare to Go, We Grow and Win, and above all, We Do the Right Thing. These principles shape how we work with each other, our partners, and our communities as we drive innovation and create lasting impact.

What's In It For You?

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It's not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization: Network with other new co-workers within your first 30 days through our onboarding program.
• Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

We are an equal opportunity employer and committed to building a team that represents and empowers a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, gender identity or expression, sexual orientation, protected veteran status, disability, genetics, age, or any other characteristic protected by law.

TD SYNNEX is an E-Verify company