Regional Data Center Project Administrator

Trane Supply; Rocklin, Northern (CA, KY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Trane is seeking a Regional Data Center Project Administrator in Rocklin, CA to support multiple Data Center projects from sales handoff through closeout. You will coordinate procurement, invoicing, cost tracking, and project documentation while interacting with customers and project staff to ensure accurate billing and cost accounting.

The role requires strong organizational skills, a high attention to detail, and the ability to work independently or with a team.

Qualifications

• High school diploma or GED with up to five years of related experience.
• Strong administrative skills with high attention to detail.
• Excellent communication and proactive work approach.
• Ability to prioritize tasks and meet tight deadlines.
• Experience with financial systems and basic accounting.
• Familiarity with HVAC operations is a plus.

Responsibilities

• Follow established standard work and processes across several enterprise systems.
• Administer projects through their life cycle to ensure contract compliance and successful delivery.
• Coordinate procurement: purchase orders and subcontracts with qualified vendors.
• Coordinate monthly customer invoicing and ensure accurate, timely billing.
• Record project costs, track time sheets, and manage project documentation.
• Communicate with customers, project managers, and staff to support data center operations.
• Review billing backlog and resolve obstacles with PMs and teams.

Skills

Project administration

Financial systems

Accounts receivable

Accounts payable

Microsoft Excel

Communication skills

Scheduling

Team coordination

Data center operations

Education

High School Diploma or GED

Tools

Microsoft Office

Enterprise systems

Job description

Trane has a new exciting opportunity to join our organization as a Regional Data Center Project Administrator. Under minimal supervision, this position works closely with multiple Project Managers, and is responsible for project documentation, procurement, job costing, customer invoicing and administrative closeout of each project. Portfolio includes multiple projects at different stages of completion, and will include large, complex projects. This position is required to closely interact with customers, Project Managers, and other assigned project staff to support Mission Critical Data Centers, ensuring billing and cost accounting is complete and accurate, while maintaining professionalism to foster a positive culture. **What you will do:*** Follows established standard work and processes utilizing several enterprise systems, coordinating the transition of projects from Sales to Operations.* Administer projects throughout their entire life cycle to ensure contract compliance and successful delivery. Coordinate with regional leadership, contract management/legal and financial services.* Manage procurement processes per project requirements. With guidance from Project Manager and/or Engineer, handles material ordering/tracking, issuing purchase orders and subcontracts to qualified vendors.* Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure accurate and timely billing.* Coordinates with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.* Responsible for general administrative functions to support the operations process, including accurately maintaining project documentation.* Connect and communicates with customers and their representatives, including building owners, mechanical contractors, other trades, subcontractors, and field support staff.* Reviews billing backlog and coordinates/communicates with Project Managers, HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.**What you will bring:*** Comprehensive understanding of construction project administration and ability to read and comprehend construction schedules.* High School Diploma or GED and up to five (5) years of related experience and/or training; or equivalent combination of education and experience.* Must have strong administrative skills, with exceptional organizational skills and high attention to detail.* Excellent communication skills, proactive approach with willingness to work independently as well as part of a team.* Demonstrated ability to perform tasks such as problem solving, decision making, learning, rational thinking, and exercising good judgment.* Proven experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.* Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable.* Construction law and regulation knowledge is an asset.* Familiarity with the operation of HVAC Systems preferred not required.* Flexibility to work overtime/ weekends, as required.* Highly competent with Microsoft Office suite: Outlook, Excel, Word, and Teams, in addition to strong computer application and document management skills. Construction management software experience helpful.