Regional Admissions Coordinator — Multi-Site Tours & Referrals

CHESTERWOOD; West Chester Township (OH); On-site; USD 21,000 - 37,000; Full time

Job summary

CHESTERWOOD Admissions is seeking an Admissions Assistant to support four Butler County facilities from our home base at Chesterwood Advanced Therapy Center, with weekly visits to the other sites. You will help Directors of Admissions reach census goals and ensure admissions procedures are followed.

The role requires coordinating tours, managing referrals, maintaining the PCC database, and assisting with insurance verifications and admission paperwork.

Qualifications

• Devine Assessment completed showing sales compatibility.
• Elite organizational and communication skills to balance four facilities.
• Must be available for a full-time work schedule.
• Must have reliable transportation with regular weekly travel to three additional facilities.

Responsibilities

• Provide facility information and professional tours at any of the four Butler County locations, adhering to Carespring sales process standards.
• Communicate referral data promptly to the respective Director of Admissions for the specific facility.
• Assist in maintaining the PCC database for all regional referrals and outcomes with a high degree of accuracy.
• Collaborate with residents and families to assess if the facility can meet their needs and eligibility criteria.
• Partner with Case Management to ensure timely insurance verifications and pre-certifications.
• Complete all admission paperwork and ensure the resident meets financial requirements.
• Assist facility leadership in other duties as assigned to ensure departmental success.

Skills

Sales process adherence

Organizational skills

Communication skills

Full-time availability

Travel readiness

Tools

PCC database

Job description

CHESTERWOOD Admissions is seeking an Admissions Assistant to support four Butler County facilities from our home base at Chesterwood Advanced Therapy Center, with weekly visits to the other sites. You will help Directors of Admissions reach census goals and ensure admissions procedures are followed.

The role requires coordinating tours, managing referrals, maintaining the PCC database, and assisting with insurance verifications and admission paperwork.