Regional Administrative Assistant

Stop & Shop; Nanuet (NY); Hybrid; USD 37,000 - 55,000; Full time

Benefits offered by this job

Culture of diversity and inclusion

Comprehensive benefits

Professional development opportunities

Associate discounts

Community-focused team

Job summary

Stop & Shop in Nanuet, NY is seeking an Administrative Support Specialist to assist the Regional Vice Presidents and District Directors with scheduling, correspondence, and office operations.

You will coordinate meetings, travel, and events, prepare reports, and support HR tasks while demonstrating strong organization and communication to keep the regional team efficient.

Qualifications

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office (Excel, Word).
• Previous experience in an administrative role preferred.

Responsibilities

• Handle correspondence and customer complaints effectively.
• Schedule appointments, meetings, and coordinate travel arrangements.
• Review managers' schedules for districts and ensure guideline compliance.
• Manage and schedule meetings for RVPs and DDs.
• Organize departmental events and meetings, including catering arrangements.
• Assist Learning and Development with class and meeting scheduling.
• Perform general administrative tasks including answering phones and conference calls.
• Print, copy, and scan files for HR purposes.

Skills

Organizational skills

Multitasking

Communication skills

Microsoft Office

Tools

Microsoft Office (Excel, Word)

Job description

Category/Area of Expertise: Store Operations Support
Job Requisition: 537676
Address: USA-NY-Nanuet-101 Market Street Suite E
Store Code: Retail Operations-Brand-South (5148580)

Here at Stop & Shop, we've been serving our customers and neighborhoods for more than a century. A lot has changed in that time, but one thing hasn't: Stop & Shop is a place where everyone can thrive and feel like they're part of family.

Our more than 50,000 associates enjoy competitive salaries, comprehensive benefits and discounts to support professional and personal journeys and flexibility that fits their lives.

We invite you to pull up a seat and discover the ways you can make an impact. There's always room at our table!

The Administrative Support Specialist is responsible for managing correspondence, coordinating schedules, and providing general administrative support to the Regional Vice Presidents (RVPs) and District Directors (DDs) within the regional team. This role requires strong organizational skills and the ability to handle multiple tasks efficiently.

What we ask of you:

• Customer Relations:
• Handle correspondence and customer complaints effectively.
• Scheduling:
• Schedule appointments, meetings, and coordinate travel arrangements as needed.
• Review managers' schedules for districts to ensure compliance with guidelines.
• Manage and schedule meetings for RVPs and DDs.
• Event Coordination:
• Organize departmental events and meetings, including catering arrangements.
• Assist the Learning and Development department with class and meeting scheduling.
• Administrative Support:
• Perform general administrative tasks, including answering phones and facilitating conference calls.
• Print, copy, and scan hard copy files for HR purposes.
• Order departmental supplies and uniforms for stores.
• Financial Reporting:
• Prepare monthly and quarterly P&L reports.
• Assist with weekly projections and period budgets.
• Print and review weekly sales reports for the region.
• Prepare trend sheets for period budgets.
• Review weekly Kronos reports and minor reports.
• Track sick time for exempt employees and prepare yearly vacation schedules by district and store.
• Communication:
• Assist with new promotion announcements for the region.
• Order thank-you cards for Store Managers to distribute to associates.
• Organizational Management:
• Maintain the organizational chart for the region.
• Keep an updated store listing for the region.
• Submit exempt travel pay as needed.

What you bring to the table:

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office (Excel,Word).
• Previous experience in an administrative role preferred

What we bring to the table:

• Culture committed to celebrating diverse backgrounds and experiences
• Comprehensive benefits
• Opportunities for professional development and career growth
• Associate discounts
• Team of associates dedicated to serving our local customers and supporting our communities

The hourly range is $27.08-$40.62 and will be commensurate with background, experience as well as internal equity.

Stop & Shop is an equal opportunity employer. We comply with all applicable federal, state and local laws. Qualified applicants are considered without regard to sex, race, color, ancestry, national origin, citizenship status, religion, age, marital status (including civil unions), military service, veteran status, pregnancy (including childbirth and related medical conditions), genetic information, sexual orientation, gender identity, legally recognized disability, domestic violence victim status or any other characteristic protected by law.