Regional Academic Admin Specialist

Hatalom; Quantico (VA); On-site; USD 40,000 - 48,000; Full time

Job summary

Hatalom Corporation is seeking an Administrative Support Specialist to provide administrative and program support across Marine Corps University regional campuses. Work with the Regional Campus Instructor to coordinate enrollment, seminars, and records while ensuring compliance with policies.

The role requires strong organization, Microsoft Office proficiency, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Experience in scheduling, records management, and office administration.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational, communication, and customer-service skills.
• Ability to manage multiple priorities in a fast-paced environment; attention to detail.
• Active Secret (Tier 3) clearance or ability to obtain one.

Responsibilities

• Provide administrative support to the Regional Campus Instructor and staff.
• Organize students into seminar cohorts per academic schedules.
• Coordinate seminar scheduling and classroom administrative tasks.
• Maintain and secure student records and documentation.
• Track enrollment, attendance, course completion, and graduation status.
• Coordinate with faculty and HQ on scheduling and admin matters.
• Prepare reports, correspondence, and spreadsheets; support events.

Skills

High school diploma

Scheduling

Records management

Office administration

Microsoft Office

Organizational skills

Communication

Customer service

Multitasking

Security clearance

Education

Associate's degree

Bachelor's degree

Tools

LMS

MarineNet

Office automation software

Job description

Hatalom Corporation is seeking an Administrative Support Specialist to provide administrative and program support across Marine Corps University regional campuses. Work with the Regional Campus Instructor to coordinate enrollment, seminars, and records while ensuring compliance with policies.

The role requires strong organization, Microsoft Office proficiency, and the ability to manage multiple priorities in a fast-paced environment.