Refrigeration Project Manager

Arctic Cooling Systems; Chino (CA); On-site; USD 90,000 - 140,000; Full time

Job summary

Arctic Cooling Systems is seeking a Refrigeration Project Manager to lead on-site refriger­ation/HVAC projects in Chino, CA. You will coordinate engineering, installation and service activities to meet scope, schedule and budget, while liaising with customers and subcontractors.

Responsibilities include reviewing designs, tracking progress, ensuring safety compliance, and driving efficient project delivery. Strong leadership, communication, and refrigeration knowledge are essential.

Qualifications

• Ability to communicate effectively with customers, management, colleagues and other departments.
• Strong leadership and mentoring abilities for project teams.
• Proficient with Microsoft Office tools and project documentation.
• Clear understanding of revenue, cost and margin concepts.
• Ability to interpret financial data and project budgets.
• Ability to read construction drawings and project specifications.
• Experience with refrigeration installations and/or service.
• Champion of safety and compliance with protocols.
• Integrity and ethical decision-making in project contexts.

Responsibilities

• Review project estimates and schedules, allocate resources and funding.
• Collaborate with stakeholders to outline work plans and assign duties.
• Coordinate project activities to meet schedule and budget.
• Review status reports and adjust plans as needed.
• Provide technical advice and resolve field issues with teams.
• Serve as liaison between Sales, Project Engineers, customers, and vendors.
• Identify safety concerns and ensure preventive measures.
• Coordinate quotes with vendors and manage equipment deliveries.
• Review subcontractor scopes and contract documents.
• Identify change orders and present pricing to customers.
• Assist in equipment selection and project design/engineering.

Skills

Communication

Team leadership

MS Office

Financial analysis

Blueprint reading

Refrigeration knowledge

Safety awareness

Ethics

Stakeholder management

Project coordination

Tools

MS Office/Office 365

Job description

Company Description

Arctic Cooling Systems, LLC (ACS) is a market-leading refrigeration and HVAC services provider delivering best-in-class solutions to retail, food service, commercial, and industrial customers. ACS supports every stage of mission-critical systems, including engineering and design, installation, service and maintenance, and energy optimization. Headquartered in Southern California, ACS serves a wide range of preeminent customers across the region. The company relies on more than 100 highly trained, field-based technicians to deliver reliable, high-quality service and installation. Team members join a growing organization focused on technical excellence, safety, and strong customer partnerships.

Role Description

The Refrigeration Project Manager is a full-time, on-site role based in Chino, CA. This role oversees refrigeration and HVAC projects from planning through completion, coordinating engineering, installation, and service activities to meet scope, schedule, and budget requirements. Day-to-day responsibilities include managing project timelines, tracking materials and equipment, coordinating with technicians and subcontractors, and communicating with customers regarding project status and expectations. The Refrigeration Project Manager reviews drawings and specifications, monitors quality and safety standards, and ensures that inspections and testing are completed and documented. The role also includes resolving field issues, optimizing logistics, and partnering with internal teams to improve project delivery processes.

Essential functions:

• Reviews project estimates and preliminary designs to establish time frame/schedule, funding limitations, procedures for accomplishing project, and allotment of available resources to various phases of project
• Collaborates with internal and external project stakeholders to outline work plan and to assign duties, responsibilities, and scope of authority
• Coordinates activities of project to ensure project progresses on schedule and within prescribed budget
• Reviews status reports prepared by project personnel and coordinates schedules or plans as required
• Coordinates with project personnel to provide technical advice and to resolve problems
• Serves as the primary liaison for Sales Team, Project Engineer, Customers, Internal and External Resources, and Management regarding project related items
• Identifies and addresses safety related items to eliminate accidents on projects
• Coordinates and documents quotes and proposals with vendors. Procures equipment for projects and work with vendors and subcontractors to coordinate timely deliveries of equipment.
• Obtains, reviews, and approves subcontractor scopes of work and quotes. Works with internal team members to have contracts written and executed.
• Identifies opportunities for, provides pricing, and delivers change orders to customers
• Assists in equipment selection and manages the design and engineering of the project.

Qualifications and KSAs:

• Demonstrates ability to communicate effectively with customers, management, colleagues and other departments
• Ability to lead a Team effectively, including mentoring, training, and retention of talent
• Proficient with Microsoft Office tools
• Clear understanding of Revenue, Cost, and Margin
• Demonstrates ability to interpret financial data such as income statements, balance sheets, and cash flow reports
• Demonstrates ability to interpret construction documents such as blueprints, scope documents, project schedules, and project tracking forms
• Clear understanding and experience on the installation and/or service of refrigeration
• Be a champion of safety - must abide by all safety protocol and be an example to others when safety is an issue
• Understands the need for integrity and demonstrates awareness of ethical implications in all situations

Working Environment/Physical Demands:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In performing the duties of this position, the employee is required to: talk and listen, sit, stand and walk throughout the work day, use of hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, climb or balance, stoop, crouch, kneel or crawl, and must be able to climb and work on ladders, roofs and on occasion in high precarious places.

The employee may be required to travel and work in outdoor conditions where temperatures can exceed 100 degrees Fahrenheit during the summer.

While on jobsites, this person must adhere to OSHA safety guidelines and protocols which means this person may be required to wear personal protective devices such as but not limited to hearing and eye protection.