Refile and Interfile Assistant (Administrative Specialist I)

Maryland Military Department; Dundalk (MD); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented Refile and Interfile Assistant to support records management. This role involves shelving files, managing records transfers, and ensuring efficient disposal processes. Ideal candidates will have administrative experience, strong teamwork skills, and the ability to multitask effectively. Join a dedicated team committed to providing excellent service to government agencies and the community. If you're ready to make a difference and grow your career in a supportive environment, this opportunity is for you.

Benefits

Health benefits

Dental insurance

Life insurance

Leave accrual

Qualifications

• Six months of experience in administrative or clerical work.
• Ability to lift 50 lbs and work at heights of 20 ft.

Responsibilities

• Insert and manage incoming refiles and interfiles.
• Assist in records transfers and disposal processes.

Skills

Administrative skills

Clerical skills

Teamwork

Ability to multitask

Education

High school diploma or equivalency

Tools

Warehouse technology (lifts, pallet jacks)

Job description

Refile and Interfile Assistant (Administrative Specialist I)

Join to apply for the Refile and Interfile Assistant (Administrative Specialist I) role at Maryland Military Department.

Introduction

The Maryland Department of General Services (DGS) supports State and local government agencies, non-profit organizations, and Maryland citizens by providing facilities management, real estate and surplus property services, security, law enforcement, facilities engineering, design, construction, contract administration, and procurement oversight. Join our team and experience the value of doing great service.

Position Details

This position is limited to contractual employment.

Grade

10

Location

Records Management Division, 7275 Waterloo Rd, Jessup, MD 20794

Main Purpose

This role involves shelving incoming files from State agencies, managing refiles and interfiles, supporting records transfers, and disposal processes.

Responsibilities

1. Insert incoming refiles and interfiles into designated shelf locations.
2. Review and inventory incoming records from State agencies.
3. Rehouse refiles and interfiles that do not fit in original locations, with support from the Records Inventory Manager.
4. Assist Records Transfer Specialists during transfer and disposal processes.
5. Perform other related duties as assigned.

Minimum Qualifications

Education: High school diploma or equivalency.

Experience: Six months in administrative, clerical, or secretarial work. Substitutions include 30 college credits or military service experience involving staff work.

Preferred Qualifications

• Two years of warehouse experience.
• Experience handling government records.
• Familiarity with warehouse technology like lifts and pallet jacks.
• Ability to work independently and multitask.
• Good teamwork skills.

Additional Requirements

• Must be able to lift 50 lbs.
• Comfortable working at heights of 20 ft.

Selection Process

Complete and submit an accurate application, including all relevant experience and education. A background check may be required. Eligible candidates must be authorized to work in the U.S. and submit transcripts if applicable.

Benefits

Contractual employees working 30+ hours/week may be eligible for health benefits, with contributions. Other benefits include dental, life insurance, and leave accrual.

Application Instructions

Apply online at dgs.maryland.gov or send a paper application to the Maryland Department of General Services. Contact [e-mail] or call 410-767-4987 for questions.

Diversity Statement

Maryland is an equal opportunity employer, encouraging people with disabilities, bilingual candidates, and veterans to apply.