Refile and Interfile Assistant Administrative Specialist I

State of Maryland; Maryland; On-site; USD 30,000 - 50,000; Full time

Job summary

Join a dynamic team at a forward-thinking government agency dedicated to serving the citizens of Maryland. This role focuses on managing and organizing vital records, ensuring efficient operations within the Records Management Division. Ideal candidates will thrive in a collaborative environment and possess a keen eye for detail. If you're looking to contribute to meaningful work while gaining valuable experience in records management, this opportunity is perfect for you. Enjoy the benefits of contractual employment with potential health coverage and a supportive work atmosphere.

Benefits

Subsidized Health Benefits

Dental Coverage

Life Insurance

Accidental Death and Dismemberment Insurance

Leave Accrual after 120 Days

Qualifications

• Six months of experience in administrative or clerical work.
• Ability to handle government records and warehouse tasks.

Responsibilities

• Shelving incoming files from State agencies.
• Reviewing and inventorying records submitted by agencies.
• Assisting in record center box handling during transfers.

Skills

Administrative Work

Clerical Skills

Warehouse Work

Record Management

Team Collaboration

Education

High School Diploma

Tools

Warehouse Technology

Pallet Jacks

Personnel Lifts

Job description

Introduction

The Maryland Department of General Services (DGS)
supports State and local government agencies, as well as local non-profit
organizations and the citizens of Maryland, by providing facilities management,
real estate and surplus property services, as well as security and law
enforcement for State buildings. DGS is also responsible for a full spectrum of
facilities engineering, design and construction services, almost $1 billion in
annual contract administration, and overseeing the State procurement process. Here
at DGS, we truly Do Great Service… Consider joining our team!


This position is limited to candidates willing to accept contractual employment.


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GRADE

10

LOCATION OF POSITION

Records Management Division
7275 Waterloo Rd
Jessup,
MD 20794

Main Purpose of Job

This position is responsible for shelving incoming files from State agencies that are being returned following a records request (refiles) or being added to already-transferred boxes at the State Records Center (interfiles). Additionally, this position supports the facility’s incoming records transfers and outgoing records disposals as required.

POSITION DUTIES

Duties for this position include but are not limited to:


• Insert incoming refiles and interfiles into the appropriate shelf locations.
• Review and inventory all incoming refiles and interfiles submitted by State agencies.
• With the support of the Records Inventory Manager, rehouse refiles and interfiles that do not fit in their original shelf locations.
• Support the Records Transfer Specialists by assisting in the handling of record center boxes during transfer and disposal processes.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Six months of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding all qualifications.


• Two years of experience performing warehouse work.
• Experience handling government records.
• Experience with warehouse technology, including personnel lifts and pallet jacks.
• Ability to work independently and multitask.
• Ability to work well with other team members.

LIMITATIONS ON SELECTION

This position is limited to candidates willing to accept contractual
employment.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

• Must be able to lift 50lb. boxes.
• Must be comfortable working at heights of 20 ft.

SELECTION PROCESS

It is important
that you provide complete and accurate information on your application.� Please include all experience and education
that is related to this position.� All
information concerning your qualifications must be submitted by the closing
date; information submitted after the closing date will not be considered.� Credit is given for relevant part-time,
temporary or volunteer experience based on the number of hours worked per week;
you must include the time spent on such activities on your application.
Note that for
any position requiring a college degree or college credit, you will be required
to submit a college transcript prior to being offered a position.� You may submit your transcript as part of the
application process.
The examination for
this position will consist of a rating of your education, training and
experience related to the requirements of the position.� The eligibility list will be valid for one
year and may be extended.� The list will
be used by the hiring authority to select employees for interviews.� Eligible lists may be used to fill future
vacancies of the same classification.
Please note,
selected candidates may be required to complete and successfully pass a State
and Federal fingerprint background check prior to being hired.
You must be legally
authorized under the United States Immigration Reform and Control Act to be
hired in the position for which you apply.

BENEFITS

Contractual employees
who work for an agency covered under the State Employee and Retiree Health and
Welfare Benefits Program, have a current employment contract and work 30 or
more hours a week (or on average 130 hours per month) may be eligible for subsidized
health benefits coverage for themselves and their dependents. As a contractual
employee, you will be responsible for paying 25% of the premiums for your
medical and prescription coverage, including any eligible dependents you have
enrolled. The State of Maryland will subsidize the remaining 75% of the cost
for these benefits. You can also elect to enroll in dental coverage, accidental
death and dismemberment insurance, and life insurance, but will be responsible
to pay the full premium for these benefits.�
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Leave may be granted
to a contractual employee who has worked 120 days in a 12 month period. This
leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40
hours per calendar year.

FURTHER INSTRUCTIONS

Contact [e-mail]�or
call 410-767-4987 with questions about this recruitment.��The on-line
application process is STRONGLY preferred.�Apply online at�dgs.maryland.gov�– click on
Employment on the left side of the screen.�If you are unable to submit
your application online, please send your paper application to: Human
Resources, Dept. of General Services, 301 W. Preston St., Suite 1311,
Baltimore, MD� 21201 by the closing date and time.�TTY�Users:
call via Maryland Relay
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As an equal opportunity employer, Maryland is committed to recruiting,
retaining and promoting employees who are reflective of the State’s diversity.
People with disabilities and bilingual candidates are encouraged to apply. We
thank our Veterans for their service to our country.