Referral Specialist

Heart and Vascular Center of West TN; Jackson (TN); On-site; USD 34,000 - 52,000; Full time

Job summary

Heart & Vascular Center of West Tennessee is seeking a Referral Coordinator to support physicians and patients with specialty referral management, coordination, and scheduling. The role emphasizes accuracy in EMR data, clear communication with patients and providers, and timely processing of referrals.

Responsibilities include receiving referral requests, verifying eligibility, coordinating with practices, and ensuring documentation and data capture meet standards while maintaining patient

Qualifications

• Proficiency with medical terminology and EMR systems.
• Excellent written and oral communication skills.
• Ability to multi-task in a busy, clinical environment.
• Bilingual skills are a plus.

Responsibilities

• Receives incoming referral requests from physicians/providers.
• Verifies eligibility and reviews patient demographics.
• Engages patients by telephone to discuss referrals and appointment needs.
• Coordinates referral requests with physicians/providers, specialty practices and other consultants.
• Schedules patient appointments in the EMR or by contacting specialty practices.
• Confirms appointments and referrals with physicians/providers and patients.
• Maintains timely documentation and data collection in the EMR.
• Supports department teammates to meet turnaround time expectations.

Skills

Medical terminology

Communication skills

Organizational skills

Bilingual (plus)

Education

Associates' degree preferred

High school diploma + 1-2 years related experience

Job description

About the Organization Heart & Vascular Center of West Tennessee is a full-service cardiac care facility offering complete diagnostic assessments, invasive and noninvasive surgeries, diabetes and weight loss management, and primary care treatment.

A patient-centered practice, Heart & Vascular Center of West Tennessee uses integrated and evidence-based medicine to improve patient health at five convenient clinic locations. With a team of providers from around the world, big-city medical expertise can be found right here in West Tennessee.

Summary

This position will be responsible for specialty referral management, referral coordination, and patient scheduling in support of Heart and Vascular Center of West TN's physicians, providers and their patients.

Duties and Responsibilities

• Receives incoming referral requests from physicians/providers.
• Verifies eligibility and reviews patient demographics.
• Engages patients by telephone to discuss referral requests and appointment needs when necessary.
• Coordinates referral requests with physicians/providers, specialty practices, community resource organizations and with other clinical consultants as appropriate.
• Schedules patient appointments by contacting specialty physician practices or scheduling directly in an electronic medical record (EMR) when appropriate.
• Confirms appointments and/or referrals with physicians/providers and their patients.
• Communicates with physicians/providers and their patients, as needed, regarding referral management expectations and guidelines.
• Assures that all necessary documentation and data collections occurs in a timely manner within the EMR system.
• Contributes to critical data capture, reporting and understanding.
• Supports other departmental team members to assure turnaround time expectations are met.
• Assists in the audit of physicians/providers referral management process and supports the development of effective referral management services.
• Respects patients by recognizing their rights; maintaining confidentiality.
• Communicates effectively with respect of differences in cultures, values, beliefs and ages, utilizing interpreters as needed.
• Maintains quality service by establishing and enforcing organization standards.

Qualifications

• Associates' degree (A.A.) preferred or High school diploma with 1-2 years related experience.
• Knowledge of medical terminology.
• Ability to work collaboratively with multiple health professionals in a busy and complex environment using tact, diplomacy, and discipline.
• Ability to understand and adhere to established policies, procedures, and protocols.
• Strong documentation skills.
• Ability to effectively communicate with people at all levels and from various backgrounds.
• Commitment to excellence and high standards.
• Excellent written and oral communication skills.
• Strong organizational, problem-solving, and analytical skills.
• Ability to manage priorities and workflow.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Demonstrates good judgement with the ability to make timely and sound decisions.
• Bilingual skills a plus.
• Ability to understand and follow written and verbal instructions.

Physical/Mental Requirements

• Sitting for prolonged periods.
• Understand and respond to a diverse population.
• Coordinate multiple tasks simultaneously.

Equal Employment Opportunity

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.