Referral Intake Coordinator, Ambulatory Access Center Scheduling, Full Time, First Shift

UC Health (Cincinnati); Cincinnati (OH); On-site; USD 38,000 - 48,000; Full time

Job summary

UC Health in Cincinnati is seeking a full-time Referral Intake Coordinator to manage centralized intake and transcription of referrals across multiple channels, ensuring accurate data entry into the EHR and referral workflows. The role supports timely access to care by routing referrals to the appropriate departments and maintaining patient confidentiality.

No prior experience required; 0-6 months in healthcare-adjacent roles is preferred.

Qualifications

• Excellent attention to detail with a focus on data accuracy and completeness.
• Knowledge of medical terminology or ability to develop proficiency in medical terminology.
• Ability to accurately interpret and transcribe information from referral documentation.
• Strong computer and data-entry skills.
• Ability to navigate multiple computer applications, electronic health records, work queues, and referral resources.

Responsibilities

• Receives and processes incoming referrals submitted through fax, email, and electronic referral sources.
• Reviews referral documentation to identify the patient, referring provider, requested service, diagnosis/reason for referral, and other information required for referral processing.
• Accurately transcribes referral information into the electronic health record and applicable referral management workflows.
• Creates and updates referral records according to established departmental standards and procedures.
• Verifies patient demographic and identifying information to support accurate referral entry and reduce duplicate or incorrect records.
• Routes referrals to the appropriate specialty, department, work queue, or designated resource according to established referral workflows.

Skills

Attention to detail

Medical terminology

Transcription

Data entry

EHR navigation

Education

High school diploma or GED

Job description

UC Health is hiring a Full Time Referral Intake Coordinator

About UC Health

UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching-a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction. Learn more at uchealth.com.

The Referral Intake Coordinator provides centralized referral intake and transcription support for UC Health ambulatory services. The Referral Intake Coordinator receives and processes referrals submitted through multiple channels, including fax, email, and electronic referral sources, and accurately transcribes referral information into the appropriate electronic health record and referral workflows.

The Referral Intake Coordinator reviews incoming referral documentation for completeness, accurately captures patient, referring provider, diagnosis, and other required referral information, and routes referrals to the appropriate department or work queue based on established workflows. This role supports timely access to care by helping ensure referrals are entered accurately, processed efficiently, and available for appropriate clinical review, scheduling, or follow-up.

Additional Responsibilities Include:

• Receives and processes incoming referrals submitted through fax, email, and electronic referral sources.
• Reviews referral documentation to identify the patient, referring provider, requested service, diagnosis/reason for referral, and other information required for referral processing.
• Accurately transcribes referral information into the electronic health record and applicable referral management workflows.
• Creates and updates referral records according to established departmental standards and procedures.
• Verifies patient demographic and identifying information to support accurate referral entry and reduce duplicate or incorrect records.
• Accurately documents referring provider information and referral details from the source documentation.
• Reviews referrals for completeness and identifies missing, incomplete, unclear, or conflicting information requiring additional follow-up.
• Routes referrals to the appropriate specialty, department, work queue, or designated resource according to established referral workflows.
• Identifies referrals requiring additional clinical, scheduling, or departmental review and escalates them appropriately.
• Maintains accuracy when processing high volumes of referral documentation across multiple intake channels.
• Applies established standards consistently when reviewing, transcribing, and routing referrals.
• Supports timely referral processing by managing assigned referral work queues and prioritizing work according to established expectations.
• Maintains patient confidentiality and follows all organizational and departmental procedures for handling protected health information.
• Meets established expectations for referral transcription accuracy, quality, productivity, attendance, and schedule adherence.
• Collaborates with Access Center teams, ambulatory departments, and other appropriate resources to resolve referral intake or routing concerns.

Education:

High school diploma or GED required.

Experience:

No experience required. 0-6 months preferred in healthcare, data entry, referral management, patient access, medical office administration, or another detail-oriented service environment.

Preferred Qualifications

• Previous experience with referral intake, referral transcription, referral management, medical records, patient access, or healthcare data entry.
• Experience working in a centralized Access Center, referral center, or healthcare administrative environment.
• Familiarity with electronic health records and electronic referral workflows.
• Knowledge of medical terminology, ambulatory specialties, and referral processes.
• Experience reviewing and processing healthcare documentation received through fax, email, electronic work queues, or similar sources.

Required Skills and Knowledge

• Excellent attention to detail with a strong focus on data accuracy and completeness.
• Knowledge of medical terminology or ability to develop proficiency in medical terminology.
• Ability to accurately interpret and transcribe information from referral documentation.
• Strong computer and data-entry skills.
• Ability to navigate multiple computer applications, electronic health records, work queues, and referral resource