RECRUITMENT & TALENT COORDINATOR

VaVa Virtual Assistants

New York (NY)

Remote

USD 25,000 - 35,000

Part time

4 days ago

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Benefits offered by this job

Health benefits (optional)

401K with match (optional)

Job summary

VaVa Virtual Assistants is seeking a part‑time, remote Recruitment & Talent Coordinator to source, screen, and place top virtual talents for client projects. You will manage onboarding/offboarding, maintain candidate records, and drive engagement with contractors across the country.

You will collaborate with managers to pair contractors with suitable clients, lead daily engagement activities, and help scale VaVa’s culture while maintaining high service levels.

Qualifications

Must reside and be authorized to work in the United States.
2+ years of virtual environment coaching or leadership.
2+ years in talent location and recruiting for virtual teams.
Experience with ATS and onboarding both employees and contractors.
Excellent verbal and written communication.
Commitment to high professional ethical standards and diversity.

Responsibilities

Lead recruitment strategy to meet client needs and contractor availability.
Post jobs, screen applicants, schedule interviews, and coordinate assessments.
Provide onboarding and offboarding for contractors.
Foster culture, engagement, and community through events and updates.
Plan team huddles, surveys, and recognition initiatives.
Collaborate with managers to match contractors to client projects.

Skills

Recruiting

Relationship-building

Talent sourcing

Virtual teamwork

Communication

Project coordination

Data accuracy

Mentoring

Tools

JazzHR

BambooHR

Canva

Teachable

Calendly

Slack

Zoom

Monday.com

Airtable

Google Workspace

Microsoft Office

Job description

RECRUITMENT & TALENT COORDINATOR - PART-TIME W2 EMPLOYEE / REMOTE

VaVa Virtual Assistants is a boutique virtual assistant agency based in Atlanta, GA with VaVa’s Contractors working remotely across the country. Our highly‑skilled assistants provide businesses and executives with administrative support, social media expertise, graphic design, and more. VaVa’s Contractors serve to support our Client’s endeavors.

We make ideal matches between the skill sets of VaVa’s Contractors and the needs of our Clients. At VaVa Virtual Assistants, we strive for each Contractor to feel like the leader of their own small business. While everyone is virtual, we provide a supportive community to build connections and have fun. We are innovators, communication enthusiasts, creatives, and above all, people-people!

This role focuses on the utilization of various strategies to seek out talented individuals who meet the needs and expectations of our Clients while also providing continued support and enhanced engagement to our existing Contractors in an effort to foster VaVa’s culture of continuous improvement and community.

The ideal candidate will be:

Energetic, engaging, self‑motivating, and dynamic in their approach
Capable of making virtual workforce feel like a cohesive unit
Resourceful in problem solving and proactive in addressing anticipated needs
Able to identify the qualities that make up a top tier Administrator or Creative role
An overall organized individual who maintains accurate records and historical data
Confident in interpreting verbal and non‑verbal messages
Communicative and responsible with excellent customer service and engagement skills
Extremely detail oriented and efficient in an effort to uphold standard and level up processes
Adaptable to the ever changing environment of a fast scaling business
Mindful of performance goals, deadlines, results, and budgets
Technologically proficient and comfortable organizing online databases
Able to clearly convey areas of improvement and provide individualized mentoring

This role will be a part‑time, remote, and salaried W2 employee position.

Responsibilities

Recruitment

Understand the Independent Contractor hiring process, as well as the nature of that status with specific attention to 1099 compliance parameters.

Project upcoming Contractor staffing needs and create and execute a plan for meeting those needs by utilizing innovative recruiting techniques to identify, headhunt, and attract the best talent for VaVa’s Contractor roles, as well as temp‑to‑hire and retained recruitment situations that may arise.

Create and maintain accurate and effective job postings across various job listing sites in order to attract the top candidates, and provide insight to which sites work best and new services to try.

Create an efficient system to consistently oversee all aspects of the hiring process for viable candidates including reviewing submitted applications, communicating sample project details, scoring project submissions, scheduling and conducting interviews, conducting background checks, facilitating applicable assessments, and drafting and sending offer letters in a timely manner.

Execute all necessary administrative support, paperwork, onboarding, and offboarding steps for new Contractors when they join and for Contractors when they leave.

Culture & Engagement

Be the VaVa Contractors’ point of contact for all company questions, notices, and updates.

Be the Contractor Expert and Lead when working with Managers to pair Contractors with new and transitioned Clients based on the Contractor’s skillset and the Client’s services needed/preferences.

Prepare and strategize with Contractors for developing relationships with their Clients and following up to deliver feedback and address questions, supporting with questions or concerns that may arise with Clients.

Provide feedback (positive and constructive) to and consult with Contractors. Support and help to create a plan of action with Contractors to implement suggested changes in a timely manner.

Generate daily Slack and cultural engagement and lead community building and events.

Plan and lead monthly Team Huddles with our Core Team and VaVa’s Contractors.

Plan and execute surveys, security screenings, professional development processes, awards, and incentives for VaVa’s Contractors.

Represent VaVa’s culture and values at all times and ensure they are practiced by and encouraged by all.

Administrative

Maintain historical human resource records; keeping past and current records.

Attend regular Core Team meetings that occur weekly, monthly, quarterly, and as needed.

Offer expertise and feedback on a quarterly basis for strategies to streamline the hiring process and have successful candidates work with VaVa on a long‑term basis.

Work with the Core Team to design and develop programs, communications, events, workshops, etc. for Leaders, Managers, and VaVa’s Contractors that creatively and authentically reinforce VaVa’s unique values and culture.

General Qualifications

Must reside and be authorized to work in the United States
Prefer the Atlanta, GA (or surrounding) area, but other locations will be considered
2+ years of working and/or coaching in a virtual environment
2+ years of talent location and recruiting experience, ideally for a virtual workforce
2+ years of experience in organizational leadership
2+ years of executive assistance, client support, or related experience
Familiar with recruiting and onboarding both employees and independent contractors
Excellent communication skills, both verbal and written
A demonstrated commitment to high professional ethical standards and a diverse workplace
Open to direction and collaborative work style and commitment to get the job done
Ability to look at situations from several points of view

Technical Qualifications

Experience with Applicant Tracking Systems (ATS) such as: JazzHR, BambooHR, etc.
Experience with course and document creation programs such as: Teachable, Canva, etc.
Experience and comfortability with a range of virtual technology such as Calendly, Slack, Zoom, Monday.com, Airtable, Dropbox, Google Suite, and Microsoft Office.
Experience using personality and assessment tools is a plus
HR knowledge or certification is a plus

Employee Information

Part‑time employment salary range of $25,000-$35,000 annually. Compensation will be commensurate with experience.

Exact daily work schedule can be flexible but will be at least 20 hours per week during weekly business hours.

Employee Benefits