Recruitment Specialist

The University of Maine; Portland (ME); On-site; USD 56,000 - 62,000; Full time

Job summary

The University of Maine's Maine Business School seeks a Recruitment Specialist to drive strategic student recruitment, enrollment, and outreach, focusing on the MaineMBA and graduate programs (65%) and supporting undergraduate recruitment (35%). Based in Portland, with regional travel to Orono, this role strengthens the school's statewide presence.

You will guide prospective graduate students from inquiry through matriculation, foster relationships with diverse audiences, and help plan events

Qualifications

• Bachelor’s degree.
• Experience in recruitment, admissions, enrollment management, marketing, student services, or relationship management.
• Strong written, verbal, and interpersonal communication skills.
• Ability to build relationships with diverse audiences.
• Strong time management skills and attention to detail.

Responsibilities

• Support recruitment for MaineMBA and graduate programs (65%) and undergraduate recruitment (35%).
• Engage with prospective students from inquiry through matriculation and personalized guidance.
• Plan and execute events from open houses to Enhanced Business Days to support enrollment growth.
• Travel regionally to statewide and campus locations as needed.

Skills

Relationship building

Enrollment management

Communication skills

Time management

Organizational skills

Education

Bachelor’s degree

Master’s degree

Tools

CRM systems

Enrollment management systems

Job description

Job Description

The Maine Business School seeks a Recruitment Specialist to support strategic student recruitment, enrollment, and outreach initiatives. This role will have a primary focus on the MaineMBA and graduate business programs (65%) and will meaningfully contribute to the execution and support of undergraduate recruitment efforts (35%).

Based in Portland at the Maine Center at 300 Fore Street, this position plays a central role in strengthening the Maine Business School’s presence across the state of Maine and the broader region through a combination of relationship-based recruitment, digital engagement strategies, employer and community outreach, and student-centered enrollment support.

The Recruitment Specialist serves as a key point of contact for prospective students throughout the enrollment lifecycle - from inquiry through matriculation and early transition into the program. The position is responsible for generating prospective graduate student interest and guiding students through a thoughtful, personalized decision‑making process.

In support of our goals to grow undergraduate enrollment, this position will support and execute events from open houses to accepted student events, most notably the Enhanced Business Days. This role reflects the School’s broader strategic priorities related to enrollment growth, engagement, alumni connectivity, through statewide and regional visibility.

The ideal candidate will be proactive, relational, highly organized, and comfortable operating across multiple modalities and audiences. They will possess strong communication skills, the ability to manage multiple projects simultaneously, and a demonstrated commitment to student success and strategic enrollment management. This position is located in Portland, Maine, with regional travel and travel to the University of Maine in Orono, Maine required.

The hiring range for this position is $56,000 to $62,000 commensurate with qualifications and experience.

About the University

The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu.

• The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options.

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and areasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer.

Qualifications

Required:

• Bachelor’s degree.
• Experience in recruitment, admissions, enrollment management, marketing, student services, or relationship management.
• Evidence of strong written, verbal, and interpersonal communication skills.
• Evidence of the ability to build relationships with a wide range of audiences.
• Evidence of strong time management skills and attention to detail.

Preferred:

• Experience recruiting in higher education for both undergraduate and graduate students.
• Experience with CRM or enrollment management systems.
• Five plus years of professional experience in recruitment, admissions, enrollment management, marketing, student services, or relationship management.
• Evidence of event planning and outreach experience.
• Demonstrated commitment to student success and inclusive engagement.
• Master’s degree.

Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references.

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.

Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call 207.581.4053.