Recruitment Coordinator

PeaceHealth; Vancouver (WA); Hybrid; USD 34,000 - 51,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) with match

Paid time off

Life and disability insurance

Tuition reimbursement

Wellness benefits

EAP program

Job summary

PeaceHealth is seeking a Recruitment Coordinator to support the recruitment team from our Shared Services Center in Vancouver, WA. This hybrid role requires in-office presence Tue-Thu, with the remainder of the week flexible.

You will handle requisitions, onboarding, interview scheduling, travel, and reimbursements, ensuring compliance and timely processing. You will collaborate with clinicians and leaders, coordinate I-9 and E-Verify, and assist with data reporting and incentive programs.

Qualifications

• Associate Degree in HR or Business preferred.
• Minimum of 1 year HR, marketing or event coordination experience.
• Certified Professional Human Resources preferred.

Responsibilities

• Prepares requisitions for recruiters to post and ensures compliance.
• Coordinates travel and lodging for candidates and events with vendors.
• Develops interview/site visit itineraries and books catering.
• Facilitates background checks, screenings, and onboarding records.
• Coordinates I-9 forms and monitors E-Verify compliance.
• Responds to inquiries from candidates and caregivers.
• Supports affirmative action data and incentive processes.
• Performs other duties as assigned.

Skills

MS Office

ATS

Onboarding rules

Customer service

Attention to detail

Communication skills

Education

Associate Degree in HR or Business

Tools

HRIS

Job description

Description

PeaceHealth is seeking a Recruitment Coordinator. This hybrid role will be in office Tuesday, Wednesday, Thursday at our Shared Services Center in Vancouver, Washington.

Our Recruitment Coordinators provide varied administrative support within the recruiting team which may include but is not limited to ensuring new caregiver onboarding and internal caregiver transfers, additional work assignments, and promotions are processed according to policy and within established timelines, scheduling and coordinating site visits for candidate interviews, approving and building requisitions, and processing reimbursements and expense reports. Provides support to talent acquisition team and related activities.

Essential Functions

• Prepares requisitions for recruiters to post, ensuring compliance and accuracy.
• Coordinates travel and lodging for candidate plus travel partners in conjunction with travel vendors. Arranges travel for recruiters when they are attending recruitment events. Exercises financial stewardship and credit card conservatorship with coordinating these items. Process any applicable travel reimbursement.
• Develops interview and site visit itineraries in conjunction with leaders/clinicians, including booking catering and off site dinners. Processes and manages company credit card expenses.
• Initiates new caregiver onboarding by facilitating background checks, drug screening, license verification, or other required pre-hire screens. Monitors progress of screens and resolves or escalates concerns; ensures accurate record keeping and documentation or results. Reviews any additional requirements for internal transfers. Enters new hires and transferring caregivers into HR systems.
• Evaluates physician contracting data in collaboration with the recruiters, physician compensation and legal, to ensure appropriate action items are completed. Items include, but are not limited to, hiring action, role changes, and reimbursement for educational loans.
• Coordinates the completion of I-9 forms for all new or re-hired caregivers to ensure regulatory compliance. Initiates and monitors E-Verify; coordinates follow up requirements with Human Resources.
• Responds to written and verbal inquiries from candidates and caregivers regarding recruitment and onboarding questions and issues. Refers caregivers and candidates to self-service technology, outside vendors, or other resources as appropriate.
• Assists with Affimative Action data compliance by ensuring candidate dispositioning on filled requisitions.
• Facilitates and executes the hire incentives process when indicated and processes applicable bonuses. Coordinates with outside vendors, accounts payable, and/or payroll to process requests for reimbursement. Assists with the administration of requests and payment of referral programs.
• Performs other duties as assigned.

Qualifications

• Associate Degree Human Resources or Business or related field preferred.
• Minimum of 1 year HR, marketing or event coordination experience or degree in Human Resources may be considered in lieu of the 1-year experience.
• Certified Professional Human Resources preferred.

Skills

• Proficient in the use of MS Office applications (Outlook and Word).
• Experience working with an electronic Applicant Tracking Systems (ATS).
• Previous experience with on boarding rules and regulations.
• Customer service skills.
• Detail oriented; excellent grammar, spelling and proofreading skills.
• Spreadsheet and mail merge knowledge.
• Excellent communication skills, including verbal, written and presentation.
• Proven ability to consistently and positively contribute in a high-paced, changing work environment with the ability to prioritize multiple functions and tasks and manage time efficiently.

Working Conditions

• Consistently operates computer and other office equipment.
• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Sedentary work.
• Predominantly operates in an office environment.
• Some time spent on site in medical/hospital setting.
• Ability to communicate and exchange accurate information.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

The salary range for this job opening at PeaceHealth is $24.90 – $37.34. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc.

PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.

See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility.

For full consideration of your skills and abilities, please attach a current resume with your application. EEO ...