Recruitment Coordinator

Harris County; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

The Harris County Public Defender’s Office is seeking a meticulous Recruitment Coordinator to support attorney and staff recruitment, internships, and outreach. You will manage interview scheduling, applicant communications, and maintain accurate tracking records to ensure a smooth candidate experience.

You will collaborate with the Recruitment Director, Internship Coordinator, and legal staff, coordinating events, postings, and travel as needed.

Qualifications

• Strong organizational skills with attention to detail and follow-through.
• Excellent written and verbal communication abilities.
• Ability to manage multiple schedules, assignments, priorities, and deadlines.
• Ability to maintain accurate records and handle confidential information.
• Proficiency with Microsoft Office and learning applicant tracking systems.

Responsibilities

• Coordinate candidate interviews across divisions, including scheduling and materials.
• Serve as main contact for applicants with timely, professional communication.
• Track applicants through hiring with recruitment records and trackers.
• Monitor recruitment calendars, deadlines, and follow-ups with stakeholders.
• Prepare recruitment materials, postings, and communications.
• Support career fairs, law school visits, and outreach events.
• Assist internship recruitment and programming, from tracking to onboarding.
• Perform other administrative duties to support recruitment activities.

Skills

Organizational skills

Communication skills

Scheduling coordination

Record keeping

Microsoft Office

Education

High School Diploma or GED

Associate’s or Bachelor’s degree

Experience in recruitment or HR support

Tools

NEOGOV

Job description

About the Harris County Public Defender’s Office:

The Harris County Public Defender’s Office is dedicated to providing high-quality, client-centered representation to individuals who cannot afford counsel. Our office works collaboratively across legal and support teams to advocate for our clients, protect constitutional rights, and promote fairness within the criminal legal system. We value professionalism, integrity, teamwork, and compassionate public service.

Position Overview:

The Harris County Public Defender’s Office is seeking a highly organized, detail-oriented, and mission-driven Recruitment Coordinator to support the daily operations of attorney, staff, and internship recruitment. The Recruitment Coordinator provides administrative and operational support to the Recruitment Director and helps ensure a smooth, professional, and responsive experience for candidates throughout the hiring process. The position coordinates interviews and candidate communication, maintains recruitment records and tracking systems, supports recruitment events and outreach, and provides administrative support for internship recruitment and programming. The Recruitment Coordinator manages a combination of assigned responsibilities and recurring processes and works closely with the Recruitment Director, Internship Coordinator, attorneys, supervisors, and other office stakeholders.

Duties and Responsibilities:

• Coordinate candidate interviews across divisions, including scheduling, panel coordination, confirmations, interview materials, follow-up, and scheduling changes.
• Serve as a point of contact for applicants and provide timely, professional, and consistent communication throughout the recruitment process.
• Track applicants throughout the hiring process and maintain accurate recruitment records, trackers, spreadsheets, databases, and candidate status information.
• Monitor recruitment calendars, timelines, deadlines, and outstanding items and follow up with candidates and internal stakeholders as needed.
• Prepare and distribute recruitment correspondence, interview materials, job postings, and other recruitment-related materials.
• Coordinate administrative and logistical needs for career fairs, law school visits, recruitment events, outreach activities, and recruitment-related travel.
• Support job postings and outreach through law school job boards, listservs, recruitment platforms, and other approved channels.
• Provide administrative and logistical support for internship recruitment and programming, including application tracking, interview scheduling, candidate communication, onboarding, assignments, evaluations, and program logistics.
• Perform other administrative and operational duties in support of recruitment activities as assigned.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call [phone] or email [e-mail].

This position is subject to a criminal history check.

Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Education and Experience:

• High School Diploma or G.E.D. equivalent from an accredited educational institution.
• Experience providing administrative, clerical, program, customer service, or other professional support.

Knowledge, Skills, and Abilities:

• Strong organizational skills with attention to detail and follow-through.
• Strong written and verbal communication skills.
• Ability to manage multiple schedules, assignments, priorities, and deadlines.
• Ability to maintain accurate records and appropriately handle confidential or sensitive information.
• Proficiency with Microsoft Office applications and ability to learn applicant tracking and recruitment systems.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

• Associate’s or bachelor’s degree.
• One (1) to three (3) years of experience in recruitment, human resources, administrative support, program coordination, or a related field.
• Experience supporting recruitment or hiring processes, including candidate communication, interview coordination, applicant screening, or applicant tracking.
• Experience coordinating schedules, events, programs, or other multi-step administrative processes.
• Experience using applicant tracking systems, databases, spreadsheets, or similar tracking tools; experience with NEOGOV is a plus.
• Experience working in a legal, government, public service, higher education, nonprofit, or similar professional environment.
• Interest in public defense or public service.
• Professional and responsive communication style with the ability to work effectively with candidates, attorneys, supervisors, students, and external partners.
• Adaptable and comfortable working in a fast-paced, growing, and evolving environment.

Position Type and Typical Hours of Work:

• Regular Full-time | The anticipated start date is October 2026, subject to final fiscal year funding. A contingent offer may be extended prior to that date.
• Hours will be discussed during departmental interview. Some evening or weekend availability may be required for recruitment events and outreach activities.

Salary:

• Depends on Qualifications
• Based on 26 Pay Periods
  • Plus, benefits

Work Environment and Physical Demands:

• This position is primarily in-office and may require occasional travel to recruitment events, career fairs, law schools, and other outreach activities.

Reporting Relationship:

• This position reports directly to the Recruitment Director and works closely with the Internship Coordinator and other members of the Harris County Public Defender’s Office.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.