Recruitment and Onboarding Coordinator, part-time

Easterseals Western & Central Pennsylvania; Pittsburgh (Allegheny County); Hybrid; USD 23,000 - 32,000; Part time

Benefits offered by this job

PTO

403(b) retirement plan

Job summary

Easterseals Western & Central Pennsylvania is seeking a part-time Recruitment and Onboarding Coordinator to support our Human Resources team. The role handles posting ads, screening candidates, background checks, and guiding new hires through Paycom during onboarding.

The position includes a 30-day training period with hours onsite in Greentree and eventual partial remote work. The role requires HR experience, strong communication and organizational skills, and a commitment to equal opportunity

Qualifications

• 2 years in recruitment or similar HR role preferred.
• Experience with Paycom HRIS system/databases.
• Professional communication via email, phone and in-person interactions.

Responsibilities

• Process employment requests from hiring managers and post ads.
• Perform background checks, education verifications and reference checks.
• Coordinate onboarding steps in Paycom and onboarding materials.
• Process new hires through Paycom Set Up forms and onboarding parts 1 and 2.
• Weekly check-ins with hiring managers and updates on postings.
• Create new positions in Paycom as needed.

Skills

Recruitment experience

HRIS Paycom

Communication skills

Organizational skills

Background check

Education

Relevant education

Tools

Paycom

Indeed postings

Job description

Job Details
Job Location: Greentree Road - Pittsburgh, PA 15220
Position Type: Part Time
Salary Range: $20.00 Hourly
Job Category: Human Resources

Easterseals of Western and Central PA has provided services to individuals with different abilities for over 100 years and are proud of our history! We are looking for an energetic, part-time Recruitment and Onboarding Coordinator to assist our Human Resources department with bringing on new employees. The position is 20 hours per week and will become partially remote after the initial 30 day training period. The rate of pay is $20.00 and comes with Paid Time Off and eligibility to participate in our 403b retirement plan.

JOB SUMMARY

The Recruitment and Onboarding Coordinator is responsible for the start‑to‑finish of hiring new employees. This includes creating and posting ads all the way through to onboarding new employees in Paycom, our Payroll and our Human Resources Information System. The coordinator reports to the Vice President, Human Resources.

QUALIFICATIONS: Recruitment and Onboarding Coordinator

• Relevant education and recruitment experience, preferably 2 years in a similar position.
• 2 years’ experience working in a HRIS system/database, preferably Paycom.
• Polished communication skills and professional demeanor to represent the agency. The position requires extensive email, phone and in‑person communication. Zoom or Teams meetings may be necessary on occasion.
• Excellent organizational skills to manage the hiring process with multiple candidates at any one time.
• Acceptable Criminal Record Check required.

ESSENTIAL JOB RESPONSIBILITIES R&O COORDINATOR INCLUDE:

1. Process employment requests made by hiring managers. Create ads if necessary; attach ads to requests and send to the Paycom Hiring dashboard. Post open positions through the Paycom Applicant Tracking system or occasionally on Indeed directly. Work with Indeed representative on any issues with postings. Revise ads per directions from Hiring Managers (HMs.). Take down outdated posting per HMs.
2. Perform background checks, education verifications, reference checks, set up physicals and TB screens on perspective candidates as directed by the HMs. Keep all new hire paperwork in an organized manner as this can involve multiple candidates at a time. Continual follow‑up with candidates to keep them on top of their next tasks for completion.
3. Manage the onboarding process. Follow each candidate’s Paycom Set Up form from the HM. Move the new hire through Paycom, send out Onboarding Parts 1 and 2.
4. Weekly check in with HMS. Are ads current or need changes/updates? Any resignations/new openings? Any propspective new hires to start onboarding?
5. Collecting all new candidate information from the HM. This is due 1 week after hire.
6. Create new positions, and or positions seats in Paycom as needed.

BENEFITS

• The Recruitment and Onboarding Coordinator's work hours are Monday - Friday, 4 hour days with some flexibility. For the initial 30 day training period, the proposed hours are 10:00 a.m. to 2:00 p.m onsite in Greentree. The position is 20 hours per week. The rate of pay is $20.00. The hours can be flexible after the one training period is completed.
• 403b eligibility as well as PTO.

Thank you for your interest!

Easterseals is an Equal Opportunity/Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, pregnancy, disability, use of medical marijuana or protected Veteran status.