Recruiting Specialist

Ponca Tribe of Nebraska; Macy (NE); On-site; USD 52,000 - 72,000; Full time

Job summary

Ponca Tribe of Nebraska is seeking a Recruiting Specialist to develop and implement staffing strategies, ensuring a diverse and qualified applicant pool. The role collaborates with HR and department leaders to craft precise job descriptions and hiring criteria.

The position involves coordinating recruitment, posting jobs, screening applicants, and supporting interviews, while also performing HR receptionist duties and monthly tribal job fairs.

Qualifications

• Bachelor's degree in HR, business, or a related field preferred; associates acceptable.
• 2–4 years of related experience or training highly preferred.

Responsibilities

• Develops, facilitates, and implements all phases of the recruitment process.
• Drafts detailed job descriptions and hiring criteria with HR staff and department leaders.
• Identifies efficient recruitment methods based on position, industry standards and organizational needs.
• Assists with job postings and advertisement processes.
• Coordinates recruitment for all positions and maintains job files.
• Screens applications and identifies qualified candidates.
• Assists with interviews when needed.
• Performs receptionist duties for HR and handles routine inquiries professionally.
• Attends and hosts college/job fairs and tribal community events at least monthly.
• Cross-trains in all areas of the Human Resources Department.
• Performs other duties as assigned.

Skills

Recruitment strategy

Stakeholder collaboration

Job description drafting

Candidate screening

Legal/compliance knowledge

MS Word / Excel

Attention to detail

Education

Bachelor's in HR or related field

Associates in Business Administration

Tools

Microsoft Office

Job description

SUMMARY

The Recruiting Specialist will research, develop, and implement effective recruiting and staffing strategies to attract a diverse pool of qualified and capable talent for the organization. This position may handle other aspects of the Human Resource Department including, but not limited to employee benefits, policies & procedures, employee relations and interpreting laws and regulations pertaining to the Omaha Tribe. The work is highly detail oriented.

ESSENTIAL DUTIES And/or RESPONSIBILITIES Include The Following

• Develops, facilitates, and implements all phases of the recruitment process.
• Collaborates with HR staff, department supervisors/directors to identify and draft detailed and accurate job descriptions and hiring criteria.
• Identifies and implements efficient and effective recruiting methods and strategies based on the available position, industry standards, and the needs of the organization.
• Assists with job posting and advertisement processes.
• Coordinate the recruitment of all positions. Establish and maintain job files for open positions. File and record all job applications that are submitted for open positions. Request required documentation from applicants, if not provided with application.
• Screens applications and identifies qualified candidates.
• Collaborates with the HR Operations Specialist(s) when position is closed to ensure timely follow-up with department supervisor(s) and candidate(s).
• Ensures compliance with federal, state, and tribal employment laws and regulations, and organizational policies.
• Assists with conducting interviews when needed.
• Performs receptionist duties for the HR Department in a courteous and professional manner at all times. This includes receiving and greeting clients and visitors; receiving and relaying incoming and interoffice telephone calls; answering routine and procedural inquiries, referring other matters to supervisor and/or appropriate staff members.
• Perform a wide variety of clerical duties, including but not limited to, filing, shredding, faxing, photocopying, processing mail, ordering supplies/publications, schedule meetings/trainings, create forms, employment letters and reports from rough draft, as directed.
• Attends, coordinates and participates in college job fairs and recruiting sessions. Hosts job fairs for the tribal communities at least once a month.
• Cross-trained in all areas of the Human Resource Department.
• Perform other duties as assigned

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.

EDUCATION And/or EXPERIENCE

• Bachelor's Degree in Human Resources, Business Administration, or related field preferred; minimum of an Associates in Arts in Business Administration or related field required.
• Two to four years of job-related experience/training highly preferred;

CERTIFICATES, LICENSES, And/or REGISTRATIONS

• Tribal Human Resources Professional Certification preferred, or must obtain with (1) year of employment.

KNOWLEDGE, SKILLS, And/or ABILITIES

• Knowledge of an extensive body of rules, policies, procedures, and operations relevant to the preparation, processing and examination of HR documents.
• Knowledge of Tribal and Federal laws, regulations decisions, guidelines, etc. relating to rules, regulations and procedures.
• Knowledge of employment authorities required to coding HR documents.
• Practical knowledge of the Tribal organization structure and functions of each department.
• Knowledge of the procedures used by the Tribes and HR to prepare and process personnel documents and maintain records.
• Ability and skill to perform work in a detailed, accurate, timely, efficient and confidential manner.
• Must have excellent typing skills. Emphasis will be on accuracy and attention to detail.
• Ability to use and operate Windows, Microsoft Word and Excel, and learn various spreadsheet and database programs.
• Advanced knowledge of grammar, spelling and punctuation skills.
• Knowledge of proper format for letters and other documents in accordance with instructions.
• Knowledge and ability to establish and maintain an effective filing and records management system.
• Ability to professionally communicate orally and in writing. This person should be able to express her/himself in a clear and concise manner for the purpose of general correspondence preparing and delivering reports, taking messages and providing information.
• Ability to function effectively under pressure of time and/or demands of several tasks, by effectively planning, organizing and prioritizing workload.
• Ability to work cooperatively with staff, the public and outside agencies.
• Excellent public and interpersonal relationship skills. This person should be able to meet with a variety of individuals in a professional and courteous manner, using tact, diplomacy and mature judgment.
• Must be willing to occasionally travel to meetings, job fairs, training and other work related events.
• Knowledge of the importance and the ability to maintain strict confidentiality of all personnel records as program information.

PLEASE NOTE: P.L. 93-638, Indian Preference and Tribal Employment rights Ordinance. (T.E.R.O) will be practiced; however, all qualified applicants will be considered.

Please note that the job description is subject to change with or without prior notice.*