Recruiting Specialist

Montana State University North; Havre (MT); On-site; USD 38,420 - 51,980; Full time

Job description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

In this application, and the required cover letter, resume, and list of references, DO NOT include your protected private information such as date of birth, citizenship status or immigration information, social security number, or any other protected information. This does not apply to the Authorization Form for Background Check.

Applicants must upload the following with their application:

• A cover letter which addresses how you meet the required and preferred qualifications, your professional and academic career goals, and your interest in the position.
• A resume.
• A list of three professional references.

In the online application in the Background Check field, type YES to show you understand this additional requirement.

Complete an Authorization Form for Background Check
https://www.msun.edu/hr/forms/Authorization_for_Background_Investigation-MSU-Northern.pdf

Submit your completed and signed form to:

Human Resources
Montana State University-Northern
P.O. Box 7751
Havre, MT 59501-7751
406-265-3568 or 406-265-3789
HR Dept. Fax [phone]

Position Information

NBAPOSN Title

Working Title

Brief Position Overview

The Office of Recruiting at Montana State University-Northern ( MSUN ) seeks applications for their Recruiting Specialist position. This full-time Professional position is on a 12-month contract following the fiscal year and eligible for MUS Benefits.

Position Number

Position Number 7C0048

Department

Division

Appointment Type

Appointment Type Professional

Contract Term

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA

FLSA Exempt

Union Affiliation

FTE

FTE 1.0

Benefits Eligible

Benefits Eligible Yes

Compensation

Compensation Annual

Salary $45,200 annually

Contract Type

Contract Type MUS

If other, please specify

Recruitment Type

Recruitment Type Open

General Statement

The Office of Recruiting at Montana State University-Northern connects prospective students and their families with the opportunities available at MSU -Northern through campus visits, community outreach, presentations, individualized guidance, and recruitment activities across Montana and beyond. Every day is different, offering opportunities to build relationships, tell the university’s story, and help students find a place where they can succeed.

Duties and Responsibilities

Key duties including, but not limited to the following:

Student Recruitment and Engagement

• Maintain current knowledge of university academic programs and admissions standards
• Provide correct and appropriate information to prospective students and serve as a central point of contact for students and their families
• Build relationships with prospective students, high school counselors, teachers, and others through events, as well as face-to-face, phone, email, text, mail, and other communications
• Represent MSU -Northern through campus visits, school visits, college fairs, community events, and informational presentations to prospective students, families, and other audiences
• Provide campus tours and assist prospective students through the application and admission process
• Assist with on-campus events and represent MSU -Northern at university and community events
• Assist with the coordination and daily support of the Student Ambassador Program

Recruitment Travel and Outreach

• Travel extensively (approximately 25 weeks annually), including in-state, out-of-state, and international destinations

Records, Systems, and Administrative Support

• Enter and maintain data accurately and in accordance with data security and privacy standards
• Use Customer Relationship Management ( CRM ) software for student contact management, communication, and outreach efforts

Collaboration and Institutional Service

• Collaborate effectively with colleagues to accomplish departmental goals
• Collaborate with other departments to stay current on academic programs, policies, procedures, and student activities
• Contribute to the overall customer service function of Student Central
• Serve on institutional committees as requested
• Perform other duties as assigned to support the mission and goals of the institution

Required Qualifications – Experience, Education, Knowledge & Skills

• Associate’s degree plus relevant work experience demonstrating excellent communication skills
• Current and valid Montana driver’s license or the ability to obtain one within a month of hire

Preferred Qualifications – Experience, Education, Knowledge & Skills

• Experience working with students in admissions, recruiting, residence life, student government, orientation, academic support, or other campus organizations
• Knowledge or experience using Anthology Reach or a similar CRM
• Knowledge or experience using Banner or similar database
• Experience planning and coordinating projects and events
• Demonstrated excellent customer service experience
• Demonstrated excellent oral and written communications skills

The Successful Candidate Will

• Outstanding organizational and communication skills
• Comfort communicating with individuals and groups in a variety of settings
• Ability to develop and maintain relationships with key partners
• Commitment to equity, diversity, and inclusion
• Team-first attitude
• Self-motivation and initiative
• Willingness to travel and work evenings/weekends as needed
• Ability to handle confidential information with attention to detail
• Ability to multi-task and solve problems innovatively
• Ability to represent the university professionally
• Proficiency in Microsoft Office Suite and related software

Special Requirements

Physical Demands

The ability to perform the following with or without reasonable accommodations:

1. Lift up to 50 pounds

2. Travel extensively

3. Work in a typical office environment

This position has supervisory duties?

This position has supervisory duties? No

Announcement Number

Announcement Number STAFF - VA - 2700003P

Number of Vacancies

Number of Vacancies 1

Desired Start Date

Desired Start Date Immediate

Position End Date (if temporary)

Open Date

Close Date

Until an adequate pool is established

Until an adequate pool is established No

Special Instructions Summary

In this application, and the required cover letter, resume, and list of references, DO NOT include your protected private information such as date of birth, citizenship status or immigration information, social security number, or any other protected information. This does not apply to the Authorization Form for Background Check.

Applicants must upload the following with their application:

• A cover letter which addresses how you meet the required and preferred qualifications, your professional and academic career goals, and your interest in the position.
• A resume.
• A list of three professional references.

In the online application in the Background Check field, type YES to show you understand this additional requirement.

Complete an Authorization Form for Background Check
https://www.msun.edu/hr/forms/Authorization_for_Background_Investigation- MSU -Northern.pdf

Submit your completed and signed form to:
Human Resources
Montana State University-Northern
P.O. Box 7751
Havre, MT 59501
406-265-3568 or 406-265-3789
HR Dept. Fax [phone]

Montana State University-Northern ( MSUN ) is an equal opportunity employer. MSUN does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSUN provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

Director of Human Resources /Title IX
Montana State University-Northern
300 11th Street West
Havre, MT 59501
E-mail: [e-mail]
Location: 208 Cowan Hall
Tel: [phone]

Required Documents

Resume

Cover Letter

List of References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).