Recruiting Specialist

Quaker Windows & Doors; Freeburg (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Quaker Windows & Doors is seeking a Human Resources Recruiting Specialist to manage full-cycle recruitment across our facilities. You will collaborate with hiring managers, publish openings, and implement creative sourcing strategies.

The role includes conducting interviews, coordinating new employee orientation, and maintaining applicant data while ensuring a positive candidate experience. You will travel about 15% to attend job fairs and recruiting events, partnering with HR and operations to

Qualifications

• Proficiency with MS Office including Excel, Word and Outlook.
• Knowledge of state and federal HR laws and recruiting regulations.
• Experience with applicant tracking systems and related HR platforms.
• Understanding of HR policies, practices and compliance requirements.
• Ability to adapt to changing priorities and deadlines.
• Strong interpersonal skills to interact with candidates and hiring managers.

Responsibilities

• Partner with internal stakeholders to understand business needs and candidate profiles.
• Publish job advertisements for open positions.
• Develop and implement recruitment strategies using multiple channels.
• Manage the recruitment process using the applicant tracking system.
• Evaluate qualifications, schedule and conduct interviews.
• Provide a positive candidate experience throughout hiring process.
• Explain benefits and company policies to applicants.
• Conduct background and reference checks.

Skills

MS Office proficiency

HR policies knowledge

Applicant tracking systems

Interviewing

Candidate experience

Stakeholder collaboration

Compliance knowledge

Education

Associate's Degree in related field

Minimum 3 Years Experience in recruitment or manufacturing

Bilingual English/Spanish preferred

Tools

Microsoft Office Suite (Excel, Word, Outlook)

Job description

The Human Resources Recruiting Specialist is responsible for finding applicants for available positions. Responsibilities encompass employee recruitment activities including participation in job fairs explaining benefits and company policies. The Human Resources Recruiting Specialist will review applicants, evaluate qualifications and hire employees. The position also assists with New Employee Orientation and administers the applicant tracking system used by the company. This position is a key contributor to the business, partnering closely with hiring managers and Human Resources partners to develop comprehensive recruitment strategies that enhance our ability to attract and secure top talent.

Duties and Responsibilities

• Collaborate with internal stakeholders to understand business needs and ideal candidate profiles
• Publish job advertisements for open positions
• Develop and implement innovative recruitment strategies using various techniques and channels including online databases, employee referrals, cold-calling, and professional organizations
• Utilize our applicant tracking system to efficiently manage the recruitment process
• Evaluate applicant qualifications compared to job requirements, schedule and conduct interviews
• Provide a seamless & positive candidate experience throughout the recruitment & hiring process
• Meet with applicants and explain benefits, company policies and parameters of the job
• Conduct background and reference checks on applicants
• May assist with New Employee Orientations
• Participate in local job fairs and hiring events
• Establish and maintain robust external networks, bring fresh ideas and out-of-the-box thinking to hire top talent
• Build strong relationships with hiring managers, advising them on talent landscapes and recruiting strategies
• Stay updated on market trends and best practices in recruitment
• Follow established processes while identifying opportunities for greater efficiency
• Ensure ongoing communication with hiring managers and internal partners
• Analyze sourcing and recruiting metrics, using data to inform future strategies
• Support diversity and inclusion initiatives by sourcing and engaging a diverse pool of candidates
• Prompt and regular attendance at an assigned work location.
• Interact and communicate with employees and customers in an appropriate manner.
• Availability on site to confer with staff members with whom the employee must interact on a regular basis.
• Communicate via email, prepare reports and communicate work schedules.
• Review and analyze applicant data and information.
• Plan, prioritize and monitor hiring activities.
• Complete assigned tasks/projects in a timely manner.

Supervisory Responsibility

No direct management or supervisory responsibilities.

Safety

Observe safety and security policies and procedures, including proper use of Personal Protective Equipment including but not limited to eye and toe protection during visits to the manufacturing floor. Report potentially unsafe conditions; and use equipment and materials properly. Follow department-specific safety requirements during visits to the production floor.

Travel

Approximately 15% travel is required to commute between the Quaker campuses, to attend job fairs and recruiting events.

Qualifications

An individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Familiarity with Microsoft Office software: Excel, Word, Outlook
• Basic Knowledge of state and federal law governing Human Resources
• Proficient in an applicant tracking system and other related platforms
• Knowledge and understanding of Human Resources policies, practices, and procedures, including legal recruiting requirements
• Proven ability to quickly adjust to changing priorities and deadlines
• Demonstrated ability to interact with candidates and managers at all levels

Preferred Education and Experience

An individual is expected to have the minimum level of education and/or related expertise listed here:

• Associate's Degree in a related field
• Minimum 3 Years Experience in recruitment or manufacturing
• Bilingual in English and Spanish preferred

Competencies and Skills

• Professionalism
• Discretion and Confidentiality
• Excellent Interpersonal Skills
• Flexibility

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday during normal business hours. Occasional evening and weekend work may be required as job duties demand.

Physical Demands

The demands and environmental characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is primarily an office job and largely a sedentary role with frequent sitting. The position requires the ability to climb stairs, lift files, open filing cabinets, bend or stand as necessary. The employee is occasionally required to climb or balance; and stoop, kneel, crouch or crawl. The employee may also occasionally be required to lift and/or move up to 25 pounds. Vision abilities required by this job may include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

It is an essential job function and safety rule, applicable to every employee working in a safety sensitive classified position, to be able to work in a constant state of alertness and in a safe manner.

Work Environment

Although the employee will primarily be in an office setting, while performing the duties of this job, the employee may need to visit the factory and be exposed to climactic variations, various levels of vibration, and moving mechanical parts. The noise level in the office is usually low, but hearing protection may be advisable or required for prolonged visits to certain parts of the factory.

Other Duties and Responsibilities

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be required of the employee for this job. Duties, responsibilities and activities may change at the discretion of management at any time.

Equal Employment Opportunity Statement

Quaker is an equal opportunity employer. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Quaker will be based on merit, qualifications, abilities, and Quaker's needs and resources. Quaker does not discriminate in any employment opportunities or practices on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity or expression), national origin, ancestry, age, disability, genetic information, military status, or any other category protected by law.