Recruiting Operations Manager, Texas McCombs

Phase2 Technology; Austin (TX); On-site; USD 43,000 - 58,000; Full time

Job summary

Texas McCombs is seeking a Recruiting Operations Manager to coordinate on-campus recruiting efforts for full-time and internship roles. You will manage interview schedules, postings, and employer events with the Career Services Management system (12Twenty) and data tools, ensuring accurate opportunities and excellent service.

Collaborate with program partners and staff to optimize the interview process, manage center operations, and support recruiters and students through peak periods and events.

Qualifications

• Bachelor's degree and 3 years of related experience.
• Microsoft Office proficiency.
• Excellent organizational skills.
• Excellent written and oral communication.
• Strong teamwork and relationship-building.
• Ability to manage a high volume of work.

Responsibilities

• Coordinate recruiting processes for industry sectors to provide a first-class experience for employers and students.
• Manage interview schedules, job postings, and employer events using Career Services Management software (12Twenty).
• Vet recruiting opportunities for accuracy, legitimacy, and success; maintain positive relationships with partners.
• Collaborate with program partners to optimize interview flow and employer satisfaction.
• Assist with on-campus interview center operations, including opening/closing and front desk support.
• Support special projects and additional duties as needed.

Skills

Microsoft Office

Organizational skills

Communication skills

Teamwork

High-volume work

Customer service

Professional environment

Education

Bachelor's degree

Preferred: business/communications/management

Tools

12Twenty or other recruiting system

Job description

Recruiting Operations Manager, Texas McCombs

Hiring Department

Red McCombs

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

UT MAIN CAMPUS

Job Details

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the groundbreaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Purpose

Manage a portfolio of companies and industries to coordinate the on-campus recruiting efforts of employers seeking to hire business students for full-time and internship employment. This includes coordination of interview schedules, job postings, and employer events such as information sessions, office hours, and networking events.

Responsibilities

• FACILITATE RECRUITING PROCESS: Coordinate with employers from specific industry sectors to facilitate a first-class recruiting experience for both employers and students at the McCombs School of Business. Manage and coordinate recruiting schedules, employer events, and job postings using Career Services Management software (12twenty) and data management tools to manage business processes. Vet recruiting opportunities thoroughly to ensure accuracy, legitimacy, and success. Provide excellent customer service to constituents to maintain positive relationships with corporate recruiting partners.
• ASSIST EMPLOYERS WITH RECRUITING TACTICS: Advise employers in the timing and types of events and interviews to help them be competitive and successful. Manage schedule conflicts and avoid employer competition and conflicts. Provide feedback to employers which will increase their success regarding deadlines, schedule set-up, job descriptions, event advertisement, etc. Liaise between employers, Career Management & Corporate Relations staff, and students to contribute to successful recruiting outcomes. Participate in calls and meetings with employers as needed to ensure optimal outcomes for students and recruiters.
• COLLABORATE FOR OPTIMAL OUTCOMES: Collaborate with Texas McCombs program partners to optimize the interview process and ensure employer satisfaction. Work closely with fellow staff to manage internal processes and communication. Maintain accuracy of recruiting databases and report on recruitment activity and statistical data as appropriate. Participate in and support Career Management & Corporate Relations activities and events.
• INTERVIEW CENTER OPERATIONS: Assist with the operations of the on-campus interview center, including opening and/or closing responsibilities and front desk coverage as needed.
• Special Projects and Other DutiesAssist team leaders with other duties and special projects as assigned. Other related functions as assigned.

Required Qualifications

• Bachelor's degree and three years of experience in account management, customer service, career services, event planning, recruiting, employment services, or related experience.
• Microsoft Office competencies and comfort with new technology.
• Excellent organizational skills.
• Excellent oral and written communication skills and attention to detail.
• Strong teamwork/collaboration skills. Demonstrated ability to build relationships and communicate effectively.
• Ability to effectively manage a high volume of work.
• Strong customer service background.
• Comfortable in a professional business environment.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor's degree in business administration, communications, or management.
• Professional experience in a career services or human resources role performing a variety of corporate recruiting or career placement activities.
• Demonstrated ability to establish and maintain effective rapport with business students, alumni, faculty, staff, and recruiters.
• Familiarity with 12Twenty or other web-based recruiting management systems is strongly preferred

Salary Range

• $50,000

Working Conditions

• May work under standard office conditions with repetitive use of a keyboard at a workstation.
• This is an Austin, Texas-based position.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
• Some evening and weekend hours may be required during peak periods and special events.
• Regular M-F work shift may vary depending on time of year.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E‑Verify

The University of Texas at Austin use E‑Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E‑Verify is 854197. For more information about E‑Verify, please see the following:

• E‑Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.